CARLI Board Meeting: March 13, 2015

CARLI Office, Champaign

Members attending: Brian Beecher (College of Lake County), Mary Case (University of Illinois at Chicago)(by phone), Anne Craig (Illinois State Library), Richard Darga (Chicago State University)(by phone), Patrick Dawson (Northern Illinois University), Cindy Fuller (Millikin University), Dennis Krieb (Lewis & Clark Community College), Felice Maciejewski (Dominican University), Karen Schmidt (Illinois Wesleyan University), Susan Singleton (CARLI), Jane Treadwell (University of Illinois at Springfield), Scott Walter (DePaul University), Frances Whaley (Illinois Valley Community College)

Absent: Tammy Kuhn-Schnell (Lincoln Land Community College)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Brandon Gant, Kristine Hammerstrand (by phone), Connie Walsh


  • Minutes of the December 5, 2014 meeting were approved prior to the meeting.
  • The Board approved the timeline for the 2015 Board of Directors election. Current Board members Tammy Kuhn-Schnell (Lincoln Land Community College), Richard Darga (Chicago State University), and Cindy Fuller (Millikin University) will serve on the Nominating Committee, with CARLI staff coordinating the process.
  • The Board approved the recommendation to begin phasing out cost-sharing for Oxford English Dictionary, Chronicle of Higher Education, and SFX maintenance fees beginning July 1, 2016. 
  • The Board approved the recommendation to terminate the membership of the Institute for Clinical Social Work as of June 30, 2015 for non-compliance with CARLI membership criteria.
  • The Board accepted the application of Methodist College to become a Governing member of CARLI beginning July 1, 2015. 
  • The Board approved the end date for Governing membership and I-Share participation for Harrington College of Design and Kendall College as June 30, 2017.
  • The meeting was adjourned at 12:45 p.m.


  • The call for nominations for the Board of Directors, and the call for volunteers for the CARLI committees will go out in mid-March.
  • In response to the ongoing state fiscal crisis, CARLI has been asked to model a 20% permanent budget reduction in operating expenses beginning July 1, 2015. Final state budget figures are not expected before late summer. In order to allow sufficient time for libraries to accommodate their institutions budget planning cycle, CARLI will limit initial reductions to current programs and services that will have minimal impact on member libraries in FY16. 
  • CARLI is awaiting the final revisions of the Memorandum of Understanding with the University of Illinois, and the I-Share Participation Agreement from the Office of the Vice President of Academic Affairs. 
  • As of March 13, 10 libraries have requested a price quote for I-Share participation. Final applications are due in April. CARLI will send final application materials to the Board for approval via email or conference call late April.
  • The Technical Services Committee has updated the Cooperative Cataloging Guidelines and Standards for Bibliographic Records. 
  • The current contract for ILDS is set to expire on June 30, 2016. The Delivery Request for Proposal (RFP) committee has begun work to draft an RFP for service beginning July 1, 2016.
  • CARLI member libraries will soon have access to Reprints Desk at a consortial discount. Reprints Desk provides same-day acquisition of scholarly peer-reviewed journal articles through single-article document delivery service.
  • CARLI has completed work with four RFP vendors (EBSCO, Ovid, Oxford and ProQuest) for the new consolidated licenses, which will begin with the FY16 subscription cycle and will run for 10 years. Annual price caps have been negotiated for the first 5 years only, with language indicating that caps for the final 5 years will be negotiated in year 5. These vendors will offer additional new products beginning in FY16. 
  • CARLI staff are gathering pricing for the FY16 selection subscription cycle. We anticipate the system opening in mid-April and remaining open until mid-May.
  • CARLI has discontinued the agreement with Columbia University Press due to low participation. The current agreement offers two products: CIAO and Columbia Granger’s Poetry. 
  • CARLI will begin testing the new online e-resources selection system in mid-March. We remain on target to complete the design, testing and training by the end of June 2015. CARLI staff, vendors and libraries will use the new system for the first time for the CY16 selection cycle. 
  • Four I-Share Next Specification Teams have been assembled and volunteers appointed following the same naming and areas of focus identified for the I-Share Next RFP (Describing, Selecting-Acquiring; Sharing, and Knowledge Base-Link Resolving). Each team includes at least two ISN task force members serving as conveners and liaisons. The Spec Teams have been asked to complete their work by the end of June 2015.
  • Five library system vendors presented webinars in late January and early February about their products and their new features, including consortial functionality. The webinars were all recorded and are available to CARLI Governing Members from the CARLI web site. The webinar evaluation survey is still open.
  • The I-Share Next Task Force expects to have a draft of the RFP available to the Board for their September 2015 meeting.

Tasks Assigned: 

  • The Board directed CARLI staff to follow up with the Institute for Clinical Social Work, Methodist College, Kendall College, and Harrington College of Design regarding their respective membership issues.
  • The Board directed CARLI staff to notify library directors regarding the reductions to cost sharing that are planned for Oxford English Dictionary, Chronicle of Higher Education, and SFX maintenance fees beginning July 1, 2016

Meeting Dates and Deadlines:

  • 2015 Board meetings
    • Friday, June 5, 2015, CARLI Office
  • 2015 Executive Committee meetings (via conference call): 
    • Wednesday, May 27, 2015