Board Meeting: December 7, 2012

Southern Illinois University School of Medicine, Springfield

Members attending: Anne Craig (Illinois State Library), Christine Frank (Rush University), Cindy Fuller (Millikin University), Dennis Krieb (Lewis & Clark Community College), Allen Lanham (Eastern Illinois University), CM! Winters Palacio (City Colleges of Chicago), Connie Poole (Southern Illinois University School of Medicine), Karen Schmidt (Illinois Wesleyan University), Phyllis Self (Western Illinois University)(by phone), Susan Singleton (CARLI), Rachelle Stivers (Heartland Community College), Jane Treadwell (University of Illinois at Springfield)

Absent: Connie Bakker (College of Lake County), Terry Cottrell (University of St. Francis), Paula Kaufman (University of Illinois at Urbana-Champaign)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Tom Dorst, Brandon Gant, Kristine Hammerstrand (by videoconference), Connie Walsh (by videoconference)


  • The Board authorized the staff to negotiate with Alexander Street Press on pricing for video collections.
  • The Board approved the new committee charges for the revised committee structure. The new charges will take effect on July 1, 2013.
  • The meeting was adjourned at 2:00 p.m.


  • The CARLI Annual Meeting was held at the I-Hotel on November 9. The meeting presentations are available from the CARLI web site.
  • The University of Illinois has begun a review of all university administrative units. CARLI is included in this review as a reporting unit of the Office of the Vice President of Academic Affairs.
  • CARLI’s annual institutional value letters were mailed to library directors in November. Upon the request of any library director, CARLI is sending letters summarizing the benefits of membership to institutional administrators.
  • CARLI is continuing to work on the request for information for a pilot project for patron-driven acquisition of e-books.
  • CARLI is working with I-Share libraries to provide the information necessary for their third party discovery products, however, the work is becoming increasingly complicated and time-consuming for staff, and vendor procedures are beginning to affect production services.
  • CARLI will begin testing Shibboleth authentication as a "single sign-on" option for member libraries.
  • CARLI is expanding the print PDA project to include materials in science, technology, engineering and medicine.
  • CARLI will open access to the one-time purchase products to all Governing member libraries. Products include Black Thought and Culture; Historical Statistics of the United States; Sage Deep Backfiles; Sage e-Reference Collection; and Women and Social Movements.
  • CARLI will expand the CARLI/Open Content Alliance Book Digitization Initiative to digitize either student newspapers or yearbooks for all Governing member libraries.
  • The implementation of the new I-Share libraries is proceeding smoothly.
  • Four new I-Share libraries will be online in early 2013. They are Morton College, Richland Community College, Southeastern Illinois College, and Southwestern Illinois College.
  • CARLI has received several responses to the I-Share interest survey.
  • The Program Planning Committee approved the "What's the Use?: A Symposium on Usage Statistics" to be held in Champaign on March 25, and "Mold in Libraries: the Problem, the Risks, and Some Solutions" to be held in May in the Chicago area.
  • The Illinois State Library is sponsoring the "On the Front Lines" Conference to be held August 5-7, 2013.

Tasks Assigned:

  • The Board directed CARLI staff to proceed with the implementation plan for committee reorganization.
  • The Board directed staff continue to monitor the effects of commercial discovery systems on production services and to remind libraries that it is the vendors' responsibility to make the products work with CARLI systems.
  • The Board directed CARLI staff to work with a committee to draft a plan for a 9-month program to foster staff collaboration, sustainable innovation and leadership.
  • The Board directed CARLI staff to work with a committee to draft a plan for Library Directors Mentoring and Leadership program.
  • The Board directed CARLI staff to work with the advisory committees to establish criteria for digitizing yearbooks and student newspapers.
  • The Board directed staff to work with libraries that expressed interest in I-Share, and to compile a list of those that have high interest after having reviewed their cost estimate and the I-Share Agreement. A report will be available for Board at the March 2013 meeting.

Meeting Dates and Deadlines:

  • 2013 Board meetings
    • Friday, March 15, 2013: CARLI Office
    • Friday, June 7, 2013: CARLI Office
  • 2013 Executive Committee meetings (via conference call):
    • Wednesday, March 6, 2013
    • Wednesday, June 5, 2013