Board Meeting: September 14, 2012

CARLI Office, Champaign

Members attending: Connie Bakker (College of Lake County), Terry Cottrell (University of St. Francis), Anne Craig (Illinois State Library), Christine Frank (Rush University), Cindy Fuller (Millikin University), Paula Kaufman (University of Illinois at Urbana-Champaign), Dennis Krieb (Lewis & Clark Community College), Allen Lanham (Eastern Illinois University), Connie Poole (Southern Illinois University School of Medicine), Karen Schmidt (Illinois Wesleyan University), Phyllis Self (Western Illinois University), Susan Singleton (CARLI), Rachelle Stivers (Heartland Community College), Jane Treadwell (University of Illinois at Springfield)

Absent: CM! Winters Palacio (City Colleges of Chicago)

Guest: Martha Earl, University of Tennessee Graduate School of Medicine, Preston Medical Library

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Tom Dorst, Brandon Gant, Connie Walsh

Decisions:

• The Board approved the recommendation for the revised committee structure. The new structure will take effect on July 1, 2013.
• The Board approved the recommendations regarding the next steps on CARLI membership questionnaire, with a detailed report and action plan to be available for review and discussion at the December Board meeting. The recommendations are to:
  • Submit a list of library site visits to be conducted in FY13 based on the analysis of the responses to the 2012 membership questionnaire. The site visits will provide the opportunity to evaluate and verify that the member library has the facilities, staff, and resources to meet core users need and the commitment and capacity to participate actively in the consortium; and to evaluate the effectiveness of CARLI services for the users of the member library. CARLI staff and members of the Board will be conduct the site visits.
  • Revise and refine the membership questionnaire in order to develop a more accurate assessment of member library policies, practices and capacities as they relate to consortial participation.
  • Administer the questionnaire annually in January for, at least, the next 3 years (2013-2015).
  • Provide the Board with an annual report of survey findings and member site visits for review, discussion and action, as needed, at the June meeting of the Board.
• The meeting was adjourned at 2:00 PM.

Announcements:

• The Board welcomed new Board members Terry Cottrell, University of St. Francis; CM! Winters Palacio, City Colleges of Chicago; Connie Poole, Southern Illinois University School of Medicine; and Phyllis Self, Western Illinois University.
• The CARLI budget for FY2013 reflects a 6.14% permanent reduction in state funds.
• Debbie Campbell and Nicole Long-Swanson will join the CARLI staff as Library Systems Coordinators beginning on October 1.
• CARLI has completed the migration of the production servers from the UIC campus to a new data center on the UIUC campus, and the migration of the disaster recovery servers to a data center on the UIS campus.
• A new podcast "Selection System 101: Everything you need to know to work with the CARLI Selection System" is now available on the CARLI web site.
• The podcast covers the basics of navigating within the system and the resources that are available to the libraries there.
• The Calendar Year Database Selection cycle will open in mid-October.
• The CARLI print PDA program launched in mid-February. At the end of 8 months, patrons from 60 I-Share libraries had requested a total of 346 items.
• CARLI is redesigning the website. The new site is expected to launch in fall 2012.
• CARLI staff has begun an expedited implementation process for the new I-Share libraries.
• The CARLI Annual Meeting will be held on Friday, November 9 at the I-Hotel and Conference Center in Champaign. CARLI will host a breakfast meeting for Governing Directors before the start of the Annual Meeting.
• CARLI will hold a meeting for new library directors on October 18 in Chicago.

Tasks assigned:

• The Board directed staff to work with the committees to finalize the new committee charges, and to develop a plan for the transition to the committee structure. These will be available for review at the December Board meeting.
• The Board directed CARLI staff to continue to investigate options for a consortial pilot project for e-book patron driven acquisitions that would allow participation by non-I-Share member libraries.

Meeting Dates and Deadlines:

• 2012-2013 Board meetings
  • Friday, December 7, 2012: Location TBD
  • Friday, March 15, 2013: CARLI Office
  • Friday, June 7, 2013: Location TBD
     
• 2012-2013 Executive Committee meetings (via conference call):
  • Wednesday, November 28, 2012
  • Wednesday, March 6, 2013
  • Wednesday, June 5, 2013