Board Meeting: March 9, 2012

CARLI Office, Champaign

Members attending: Connie Bakker (College of Lake County), David Carlson (Southern Illinois University Carbondale), Mary Case (University of Illinois at Chicago), Anne Craig (Illinois State Library), Christine Frank (Rush University), Cindy Fuller (Millikin University), Paula Kaufman (University of Illinois at Urbana-Champaign), Dennis Krieb (Lewis & Clark Community College), Allen Lanham (Eastern Illinois University), Rick Sayre (Monmouth College), Karen Schmidt (Illinois Wesleyan University), Susan Singleton (CARLI), Rachelle Stivers (Heartland Community College), Lisa Stock (College of DuPage)

Absent: Karen Schmidt (Illinois Wesleyan University)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Tom Dorst, Brandon Gant, Connie Walsh

Decisions

• Minutes of the December 2, 2011 meeting were approved prior to the meeting.
• The Board accepted the applications of Morton College, Southeastern Illinois College and Southwestern Illinois College to become participants in I-Share. Richland Community College was previously approved by the Board as a new participant.
• The Board approved the timeline for the 2012 Board of Directors election. Current Board members Connie Bakker (College of Lake County), Mary Case (University of Illinois at Chicago), and Karen Schmidt (Illinois Wesleyan University) will serve on the Nominating Committee, with CARLI staff coordinating the process.
• The Board elected Cindy Fuller (Millikin University), to serve as the Vice-chair/Chair-elect to fill the position vacated by the resignation of David Carlson (Southern Illinois University Carbondale) from the Board of Directors.
• The Board acted on the recommendations of the Task Force on Criteria for CARLI Membership.
  • The Board voted to retain the membership criteria specified in the current CARLI bylaws.
  • The Board voted to establish eight (8) additional criteria for membership: institutions are required to certify upon application for membership and annually thereafter that they (1) maintain adequate library facilities, (2) make library facilities and resources available to the users of other members without undue restrictions, (3) provide adequate collections to meet core user needs, (4) share library collections and expertise to contractual limits, (5) employ appropriate staff, (6) employ an individual with responsibility for the library’s operation and policies, (7) provide adequate budget to meet core user needs, and (8) can identify and differentiate students served within Illinois from other students of the institution.
  • Each member will be required to certify that it meets all criteria on an annual basis and staff will physically visit member libraries on a regular basis to verify compliance.
  • The Board voted to implement an enforcement mechanism for compliance with membership criteria. Institutions that are out of compliance with the requirements of CARLI membership will receive notification of the termination of their membership, addressed to the chief executive officer of the institution and to the library director, citing the reason(s) for termination. An institution will have the right to appeal the decision to the CARLI Board of Directors and will have the right to reapply for membership when it demonstrates the capacity to fully comply with all membership criteria.
• The Board voted to retain current for-profit I-Share members Harrington College of Design and Kendall College for as long as they remain eligible, and for as long as they wish to remain participants in I-Share. The Board directed staff to re-examine the membership of all other current for-profit members to determine compliance with the newly adopted criteria and to assess the value of each institution’s membership. The Board also voted to admit no additional for-profit members.
• The Board authorized the designation of $500,000 to proceed with a pilot project for patron driven acquisitions (PDA) of e-books.
• The meeting was adjourned at 1:30 PM.

Announcements

• The Board reaffirmed that recalculations of CARLI membership fees will take place in FY2015 to take effect in FY2016.
• As directed by the Board, CARLI will complete the review of I-Share assessments when updated FTE counts are available from the Illinois Board of Higher Education.
• The CARLI print PDA program launched in mid-February. At the end of 3 weeks, patrons from 26 CARLI libraries had requested a total of 65 items.
• CARLI is investigating options for making HathiTrust records available in the I-Share catalog.
• CARLI staff will be meeting with new I-Share libraries in March and April to discuss the migration process.
• CARLI will hold a meeting for new library directors on March 27 in Chicago.
• CARLI is co-sponsoring "Copyright and Fair Use in the Digital Age," to be held in Chicago on April 16 and in Champaign on April 17. Other co-sponsors are the Association of Research Libraries, Creative Commons, Northwestern University, Southern Illinois University Carbondale, and the University of Illinois at Urbana-Champaign.
• The Spring Database Selection cycle will open in mid-April.
• CARLI has begun the process of moving the production servers from the UIC campus to a new data center on the UIUC campus. The move will be completed by June 30, 2012.
• The Program Planning Committee has approved the program "Library Instruction for a Diverse Student Population." The event will be held on June 8 at Chicago Theological Union.

Tasks assigned

• The Board directed CARLI staff to examine the maximum membership fees to confirm equal distribution of costs among all member libraries.
• The Board directed CARLI staff to investigate options for a consortial pilot project for e-book patron driven acquisitions that would allow participation by non-I-Share member libraries.
• The Board directed staff to begin the process of evaluating the CARLI committee structure.

Meeting Dates and Deadlines

• 2011-2012 Board meeting schedule
  • Friday, June 15, 2012, Heartland Community College, Normal
     
• 2011-2012 Executive Committee meeting schedule
  • Wednesday, June 6, 2012, 1:30-2:30 p.m.