Preservation Committee Meeting: May 11, 2020

Zoom / Conference Call

Members attending:

• Mary Burns, Northern Illinois University, co-chair
• Rob DeLand, VanderCook College of Music
• Nora Gabor, DePaul University
• Tonia Grafakos, Northwestern University
• Becky Koch, Illinois State University
• Ann Lindsey, University of Chicago, co-chair
• Meghan Ryan, National Louis University
• William Schlaack, University of Illinois at Urbana-Champaign

Members absent:

• Susan Howell, Southern University Carbondale

Staff attending:

• Elizabeth Clarage
• Nicole Swanson

Announcements

• Member Announcements:
  • The University of Illinois at Urbana-Champaign moved their Preservation Week programming online and have created a centralized information on their Preservation Week activities at: https://wordpress.library.illinois.edu/staff/preservation/services/education_training/preservation-week-2020/
  • Anne will have an intern for the summer.
  • Call for committee chair for Preservation Committee, Anne will cycle off and recommends a colleague as a new member.
  • Will and Meghan offered to co-chair the committee next year.
• CARLI Announcements:
  • CARLI will extend committee annual report and project reports until August. It’s up to the committee if they want to submit their reports at the end of May or in August.
  • Alma update: We have met the technical freeze! Alma instances are still available for training purposes, or use the sandboxes, Data extracts have been happening and are available on the CARLI website/ Alma Primo webpage

Discussion

• Webliography Update
  • Mary and Rob went through links.
  • Will proposed the idea of creating a COVID-19 resource page. As information is changing so quickly, the committee decided to wait until there is more definitive information.
  • Nicole: For Social Media resource list, what to do about inactive links. The committee decided depending on the account the cutoff should be two or three-year for no new posts.
  • Sections:
  • Assessment Planning—Susan (completed)
  • Audio-visual Preservation—Mary (completed)
  • Book Repair and Conservation— Susan (completed)
  • Digital Preservation and Digitization for Preservation—William (completed)
  • Disaster Planning and Response—William (completed)
  • Exhibits—Becky (completed)
  • General Preservation and Conservation Resources Sites—Ann/Rob (Ann has begun.)
  • Glossaries—Nora (completed)
  • Grants and Development—Meghan
  • Legal Issues—Tonia (completed)
  • Library Binding—Rob (completed)
  • Mold, Pests, and the Environment—Becky
  • Protective Enclosures and Storage —Meghan
  • Special Collections and Archives—Mary (completed)
  • Social Media—Nicole
  • Supply Vendors—Elizabeth (completed)
  • Training—Ann (completed)
• The page the committee discussed last month about COVID-19 and handling materials can be found on the on CARLI COVID-19 resource page under the Collection Management section.
• Annual Project: Preservation Interviews
  • Mary submitted questions to Matt, but might have to delay, as he is working on the Alma migration.
  • Mary and Anne will submit executive summaries when all the articles are complete.
  • Anne did not hear back from potential interviewee.
• Future Workshops
  • Table discussion for the new committee.
  • A possible future project may be to review how institutions are using Alma for preservation including the possibility of using work orders to indicate what is happening with an item.

Decisions

• March and April minutes approved.
• Meeting adjourned at 10:40 am.

Tasks Assigned

• Meghan to take minutes.
• Nicole will review the Social Media section of the webliography and incorporate input from today’s committee discussion.

Meeting Dates and Deadlines

Next Meeting: June 8, 2020: 10:00-11:30