Open Educational Resources Committee Meeting: January 11, 2024

Zoom / Conference Call

Members attending: Joslyn Allison (City Colleges of Chicago), Dorinne Banks, co-chair (Adler University), Amber Burtis (Southern Illinois University Carbondale), Kim Hale (Columbia College Chicago), Lauren Kosrow, co-chair (College of DuPage); Shelly McDavid (Southern Illinois University Edwardsville), Christina Norton (Bradley University), Dee Anna Phares (Northern Illinois University), Tineka Scalzo (City Colleges of Chicago)

Member absent: Dan Matthews (Moraine Valley Community College)

CARLI Staff attending: Elizabeth Clarage, Anne Craig, Michele Leigh, Nicole Swanson

Decisions

• December 14, 2023 minutes were approved with corrections.

Tasks Assigned

• Minutes taken by Shelly McDavid, SIUE.
• Elizabeth will forward SPARC email discussion on inclusive access to the committee.

Announcements

• Member Announcements:
  • Kim Hale (Columbia College Chicago) – The strike is over on Columbia College Chicago’s campus.
  • Christina Norton (Bradley University) - After not receiving any applications for our OER mini-grant in fall 2023, Christina got the go-ahead to send out another call for applications this spring. Money is still available and allocated for this purpose.
  • Dee Anna Phares (Northern Illinois University) - The LOEX 2024 Conference Planning Committee invites you to submit lightning talk proposals for consideration to the 52nd Annual LOEX Conference. The conference will be held May 2-4, 2024.  A small, but fun & invigorating, part of the LOEX Conference are the Lightning Talks, which are a great way to share with a big group of people your ideas and best practices that don't warrant a full-blown, almost hour-long, breakout session. Topics can be practical implementations or conceptual ideas, and they should showcase effective practices or highlight new projects in various stages of development.  Proposals can be submitted only through the online submission form and must be received by Monday, January 22, 2024.
  • Lauren Kosrow (College of DuPage) - There is an interesting discussion on Inclusive Access on the SPARC email list on this topic.
    • SPARC Open email list – forward forthcoming from Elizabeth Clarage to the committee.
• CARLI Announcements:
• OER Grant session rescheduled because the application is not yet available  from the Illinois State Library.
  • Other Sessions: January 17 at 3 p.m. and January 19 at 12 p.m.
• CARLI Student Course Materials Affordability Survey update
  • 4733 students participated in the survey.
  • Survey closed December 31, 2023.
  • 32 Illinois Institutions participated in the survey.
  • Divided and split the open-ended comments question between the team to review for any self-identified students.
  • Testimonials are heartbreaking.
  • Sharing data by February 2 with those institutions that responded to Nicole’s email about this.
  • March 5, 2024 program to share the survey results with student voices     
    • Registration is available.
  • CARLI will be sharing data from the survey via PowerBI with a dashboard potentially to put on the CARLI website.

Discussion

• OER Committee Continuing Education
  • OER Course: Understanding and Promoting Open Educational Resources
    • February 8, 15, 22, 1:00-2:30 p.m., Anne Chernaik and Michelle Oh
    • May dates to be determined: Elizabeth Nelson and Cari Didion
    • June dates to be determined: Melanie Armstrong and Amy Pinc
  • OER Faculty Workshops
    • February 21, 11:00 a.m.-12:30 p.m., Joslyn and Dan
    • February 29, 11:30 a.m. – 1:00 p.m., Lauren and Evangeline Reid
  • Open Pedagogy Workshops
    • March 8, 2:30 – 4:00 p.m. Dee Anna Phares, Chris Sweet
  • OER Community Chats
    • Volunteers and program dates
    • Upcoming:
    • February 15, 11 a.m. – Dealing with Setbacks, moderator: Christina Norton, notes: Lauren Kosrow; registration is available.
    • March  - Committee decided to not do one this month since busy with Open Education Week.
    • April (day?) – Open Pedagogy for DEI, moderator: Dee Anna Phares, notes: Christina
    • Need volunteers for May
• Open Education Week
  • March 4-8, 2024
  • Revisit current slate of presentation
    • Student survey data: Nicole
    • Student survey panel: Nicole, Kim, and Lauren
    • Michele: SCOERs round 2 & 3 presentations
  • Ideas & Suggestions
• OEN Certificate in Open Education Librarianship: No Updates
• Creative Commons Certificate Program
  • Current program can provide support for 8 participants.
  • Added created resources from past participants to the CARLI OER Website.
• Open Illinois OER Commons Hub: No Update
• DOE Open Pilot Grant: Illinois SCOERs: Support for the Creation of Open Educational Resources
  • New OER available.
  • Making good progress – some preliminary data will be available soon.
• CARLI OER pages on Website - CARLI Website Review
  • Due by Feb. 15, 2024 – need more volunteers.
  • Getting Started Toolkit: Christina Norton, Lauren Kosrow, and Dorinne Banks
    • Discussing renaming of the webpage above, and the content direction – who is the audience, how many people push this resource to their campus people?
      • What about easily digestible one-pagers that could be downloaded by librarians visiting this page, that could be shared and taken to meetings
    • Possible pages
      • Things to think about when first starting an initiative.
      • Demonstrating the Value of your OER Efforts
        • New title: Promoting and Supporting OER on your Campus: A Guide for Librarians
      • Reviewed other OER Consortium webpages and determined in the future we will revamp our webpages to be more user-friendly.
        • The navigation titles of the pages seem less clear than they could be, so a future project could be cleaning this up and making it clearer.
          • Possibly a summer or next year project to accomplish this website re-vamp.
          • If you see anything on the website review, we are currently doing that could be changed and/or updated, make a note of that for the future.
          • Beware of character limits in right-hand navigation.
        • Maybe organizing by audience too, like For faculty, administrators., for administrators.
          • Determined this page is mostly for librarians.

Next Meeting Dates and Deadlines

The next committee meeting is February 8, 2024 at 9:30 – 11:00 a.m.
Note taker will be Joslyn Allison.

Committee Meetings:
March 14, 2024; Minutes taker - Kim
April 11, 2024; Minutes taker - Shelly
May 9, 2024; Minutes taker - Tineka
June 13, 2024; Minutes taker – to be determined