Governance / Archives Task Force Meeting: February 5, 2024

Archives Task Force Meeting: February 5, 2024

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Jeannette Bruno (City Colleges of Chicago), Rebecca Fitzsimmons (Illinois State University), Pam Hackbart-Dean, chair (University of Illinois Chicago), Marcella Lees (Southern Illinois University Edwardsville), Michelle Miller (Abraham Lincoln Presidential Library and Museum), Elaine Fetyko Page (Elmhurst University) Meghan Ryan (National Louis University)

Members absent: Ashley Howdeshell (Northeastern Illinois University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong, Sara Mercurio, Annie Serrano

Decisions

  • The January minutes were approved.
  • Rebecca Fitzsimmons will facilitate the Archives meeting in March, as Pam will be absent.

Tasks Assigned

  • Meghan Ryan will take notes.
  • Elaine Fetyko-Page will write the introductory text for the resource page.
  • Meghan Ryan and Marcella Lees will create a draft of blinds for the website.
  • Members will decide if they will continue onto the CARLI Archives Task Force.
  • Committee members can continue to add documents by the end of the week so they can be included to be reviewed.

Announcements

  • Member Announcements:
    • Alex Altan (Prairie State College): April 23rd South Suburban genealogy presentation and digitized oral history for Prairie State College.
    • Michelle Miller (Abraham Lincoln) : Jade Kastel is their new Director of Library Services. She fills the position that has been vacant since August.
    • Pam Hackbart-Dean (University of Illinois Chicago): A position for Reference and Processing Archivist at UIC is open.

Discussion

  • Welcome to Marcella Lees and committee introductions.
  • Updates for the CARLI Governance Board for Task Force, a suggestion to put our request at the top of the document.
  • Discussed new submissions for resource page and possible organizational strategies.
  • Task Force should come up with a naming scheme for forms to make a distinction between how it shows up on the file server vs. on the website- confirm at next meeting.
  • Include a line about document accessibility and ownership into introductory text for resource page.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on March 4, 2024 at 10am.

Committee Meetings:
March 4, 2024: Minutes taker – Marcella Lees
April 1, 2024: Minutes taker – Jeannette Bruno
May 6, 2024: Minutes taker – Ashley Howdeshell
June 3, 2024: Minutes taker – to be determined

Deadlines:
February 22, 2024: Task Force Report to Board
May 31, 2024: Task Force Annual Report