Library Specialist - University of Illinois at Chicago Library of Health Sciences

The University of Illinois at Chicago is seeking a Library Specialist to work at the Library of the Health Sciences at the Chicago campus. The Library Specialist will work 10:40 a.m.-7:10 p.m. Tuesdays through Saturdays.

Job Summary

The Library Specialist provides prompt, courteous and accurate circulation services to patrons onsite, electronically and via telephone, using the Library’s automated circulation system. The Library Specialist performs the physical processing of all Illinois Library Delivery System (ILDS) materials during the day, and oversees this process during evenings and on Saturdays. The Library Specialist also maintains and coordinates building security on Fridays and Saturdays.

Essential Functions

50%

  • Charge, renew, discharge and recall books for patrons; create and delete patron accounts.
  • Communicate and interpret Circulation policies for library users regarding circulation problems and procedures 
  • Perform Multimedia transactions which include the circulation of Multimedia software and hardware (laptops) to library users and dispense laptops and supplies needed for Smartrooms and group study rooms. 
  • Answer basic reference questions and printing/computing questions at a single service desk for the Access to Resources department.  Refer complex problems and/or inquiries to other librarians and staff as appropriate.   
  • Assist in the training and direct supervision of the Circulation and Multimedia activities assigned to the student assistants on Saturdays.
  • Responsible for the maintenance and security of the building on Fridays and Saturdays during hours of operation.

25%

  • Process ILDS materials during the daytime. Review and monitor the evening processing of ILDS materials. Determine materials for circulation, review appropriate action for missing items, discharge all incoming materials and attach routing slips as needed.

20%

  • Perform backup assignments for the Access to Resources department such as UPS shipment processing, ILDS shipping and receiving, maintaining the 24Hour Hold Shelf and the Lost and Found; processing New and Damaged Books; Faculty Authorizations and Corporate Memberships, and Call Slips and Mailroom processing and interlibrary loan processing.

5%

  • Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

  • High school graduation or equivalent.
  • Any combination totaling 2 years (24 months) from the following categories:
    • a) work experience in a library or equivalent setting performing duties comparable to those described in Level II of this series. 
    • b) college course work in any field as measured by the following conversion table or its proportional equivalent.
      • 30 semester hours equals six months
      • 60 semester hours or an Associate’s degree equals one year
      • 90 semester hours equals two years
      • Bachelor Degree (120 semester hours) equals two years (24 months)
      • A Master’s or higher degree equals four years

(Note: Only a maximum of 4 years credit for college course work is available.)

Additional Qualifications

  • knowledge, skills, and abilities required in the lower levels of this series
  • working knowledge of online databases and library system technology
  • skill in training and supervising the activities of other staff or student workers
  • skill in exercising appropriate judgment in decision making
  • demonstrated time management skills
  • demonstrated organizational skills
  • ability to correspond and communicate effectively with internal and external contacts
  • ability to make independent decisions in handing library technical functions
  • ability to interpret policies, regulations, and standards while making adaptations to existing bibliographic and holdings records, creating holdings and item records, or adapting other citations
  • ability to interpret, adapt, or verify complicated bibliographic or holdings records, or to create complicated holdings records
  • ability to identify sources and follow-up on detailed user requests
  • ability to work independently
  • ability to work collaboratively
  • ability to use productivity software

Preferred Qualifications

  • working knowledge of the Library’s computing, printing, and photocopying policies and procedures

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.  Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

To Apply

For more information and to apply for this position, submit a cover letter, resume and references via online application by Wednesday, January 16, 2019.

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.