Library Circulation Assistant - McHenry County College

Provide friendly, courteous service to Library patrons and to maintain Library circulation routines for resources and equipment in conjunction with established procedures.

Classification: Staff | Part-time 

Work Year: 12 Months

Work Week: 20 – 29 Hours | Typical hours between 3:30 p.m. to 8:30 p.m. Monday, Tuesday, Thursday (during fall and spring semesters); flexible schedule to meet department needs, including days and evenings. Summer hours may vary.

Reports To: Executive Director of Library


  • Circulate library materials
  • Process new library patron records, issue library cards
  • Update and maintain patron records
  • Refer library users to Reference Librarians for research assistance
  • Assist users with photocopiers, library AV equipment, and computers
  • Assist users in locating Library resources
  • Maintain an orderly public services area by shelving, shelf-reading, shifting collections, cleaning, equipment maintenance, and moving furniture as needed
  • Collect and record Library fines and fees for overdue and lost Library materials; apply personal restrictions in the ERP where applicable
  • Collect money for printing and provide change for photocopiers
  • Answer telephone inquiries
  • Perform opening and closing procedures as scheduled
  • Make sure library is secure (as part of opening and closing procedures and ongoing during hours of operation) and request assistance from Campus Security whenever necessary
  • Prepare records, reports, and statistics related to circulation activities and public services on a regular, ongoing basis
  • Maintain an inventory of circulation, reserve, and interlibrary loan supplies and forms; initiate orders/order requests and replenish supplies
  • Process interlibrary loan requests in accordance with I-Share and interlibrary loan guidelines
  • Process Reserve Materials
  • Check in and maintain periodical holdings
  • Work in conjunction with student workers and library volunteers
  • Monitor the condition of library facilities and furnishings and report items that require attention to Executive Director of Library
  • Process patron holds
  • Assist with technical services projects (materials processing, deletions, etc.)
  • Participate in the library inventory process
  • Implement library policies and guidelines
  • Update library signage (including hours signs) and library literature as needed
  • Create library displays
  • Assume additional duties as assigned by immediate supervisor


  • High School diploma or equivalent
  • Two years related experience or Library Technical Assistant (LTA) certificate/degree
  • Work experience in a library setting


  • Proficient in Microsoft Office
  • Ability to learn technological applications
  • Typing, filing, telephone skills
  • Ability to perform detail work
  • Ability to communicate effectively
  • Ability to use judgment in performing circulation duties
  • Willingness to upgrade skills by attending on/off campus training sessions
  • Maturity and sense of responsibility
  • Ability to work under pressure
  • Physical stamina, ability to pull, push, and safely lift 40 pounds unassisted
  • Strong customer service skills
  • Ability to manage multiple tasks
  • Ability to work in a safe and secure work environment that may periodically have unpredicted requirements or demands
  • Ability to use computers for data entry, word processing, and/or accounting purposes
  • Commitment and respect for diversity
  • Commitment to the College mission and goals
  • Ability to perform all of the essential functions, skills, and specifications of the position

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