IUG Meeting Minutes
CARLI Office
July 14, 2006, 11:00-3:00
Conference Call Option: 217-265-5200
Present: Judy Anderson (SVC), Stephanie Atkins, Chair pro tem (UIU), David Bell (EIU), Xiaotian Chen (BRA), Felix Chu (WIU) , Beth Cox (SIC), Tony Glass (EUR), Tom Goetz (WRH), Kristine Hammerstrand (CARLI), Carlos Melian (NEI), Larissa Moebs (ICC), TJ Urbanski (ISU), Paige Weston, (CARLI).
Phone: Cathy Salika (CARLI)
- Stephanie Atkins called the meeting to order, welcoming the new members. All members introduced themselves. Judy Anderson volunteered to take minutes for the meeting.
- Term limits were discussed and members volunteered for terms.
- Terms are (CC=community college; Pr=private; and St.U=state university):
1-year: Judy (CC), Tony (Pr), Felix (St.U), and T.J. (St.U)
2-year: Tom (CC), Jenny (Pr), David (St.U), and Steph (St.U)
3-year: Larrisa (CC), Chen (Pr), Carlos (St.U), and Beth (St.U) - Officers volunteering for the year are:
- Chair: Felix Chu
Vice-chair/chair-elect: Larissa Moebs
Secretary: Judy Anderson - IUG Liaisons volunteering are:
- Acquisitions & Serials Team: Carlos Melian
Cataloging & Authority Control Team: Tony Glass
Instruction Team: David Bell
OPAC Team: Tom Goetz
Resource Sharing Team: Jenny Hansen-Peterson - Dates for future meetings (August 2006-June 2007) are scheduled as follows:
- Tuesday, August 15
Friday, September 8
Friday, October 13
Friday, November 10
Friday, December 8
Friday, January 12 (Conference Call: 10 a.m.-12 p.m.)
Friday, February 9
Friday, March 9
Friday, April 13
Friday, May 11 (tentative?)
Friday, June 15 - Unless otherwise indicated, the meetings are 10:00-3:00 and are in-person., with a call in option available. However, if an in-person meeting is not necessary, Felix will contact the group.
- Committee/Task Force Reports
- Acquisitions & Serials Team
- Carlos Melian: Planning for a fall forum is underway. They are discussing the first Thursday conference calls and may move away from the every month format. New publication pattern option was the only major change with the upgrade. Their first priority is going to be updates of documentation and website to CARLI and Voyager 6.1.
- Cataloging and Authority Control Team
- Tony Glass: Casey Sutherland will facilitate calling the new group together. Discussions are ongoing regarding the decision on LC series authority work. Consideration is being given to indexing on the 490 tag. Gary Strawn’s also rumored to be working on something for Cataloger’s Toolkit related to series authority work.
- Resource Sharing Team
- Tom Goetz: Their new group is still forming. They have two new members. Pat Woodworth will replace Lorna Engels who has joined the CARLI staff.
- Instruction Team: will meet July 20th. Updating scripts for the tutorials will be their first priority.
- OPAC Team
- David Bell: They have 4 new members. First meeting on July 19th. Title list status is inaccurate, so CARLI has hidden. It has been reported to Endeavor.
- CARLI Office Report
- Kris Hammerstrand/Paige Weston: Office staff would appreciate teams updating the web sites to CARLI terminology. Be sure to contact staff liaison as they are also updating web pages. Amy Maroso will be joining CARLI staff starting Aug. 16th. Jessica will begin telecommuting after July 31st. She will be onsite one or two days per month. Design of new web site completed. Ed Schell, web site manager, and staff will begin moving pages to new site. A new database is being designed to track people, their memberships, listserv subscriptions, etc. Endeavor sent some patches to 6.1 at the last minute. They are in the testing phase now. I-Share application period has opened. In the spring, about 20 libraries expressed interest in joining, mostly community colleges and private libraries.
- CARLI Board Report
- Kris Hammerstrand: The board will meet next week for two days. The first day will be an orientation for new members. Anna Maria Watkin (Parkland) is the new Chair. Executive committee includes Chair, Past Chair, and Vice Chair. Kris reviewed the CARLI committees, their charges and members. IUG chair is not expected to attend all board meetings .We only need to report to board annually and on substantive issues needing board action or funding.
- Update on joint forum with Acquisitions and Serials Committee, E-Resources WG, and Collections WG
- Carlos Melian/Stephanie Atkins: Discussion is still ongoing. They are looking at a late fall date. If multiple groups remain involved, CARLI program committee should be contacted. Formats under discussion include a large comprehensive forum, or several smaller functional area forums. Acq/Ser Team may decide to do a forum with a narrower focus first.
- Forums for 2006-2007
- I-Share Liaisons Forum (Fall 2006) will be postponed until after new member libraries are accepted. Other ideas for contacting liaisons were also discussed.
- Voyager Reports Forum (April/May 2006) was well received. Suggestions for this year include more about what others do with reports, more depth to presentations on writing reports, and how reports can be used for accreditation self study.
- The Public Services Forum in February was well-attended and well-received. The possibility of holding a forum again next spring was discussed. Kris informed us that the CARLI Board has formed a Public Services WG and that this group will explore issues of reference and public services beyond the I-Share products. IUG decided to table holding a forum for now and see if this group organizes forums.
- Each team will again consider presenting forums and conference calls for their area. Other ideas discussed included changing our model for forums away from modules to themes, recommend CARLI do a preview of new trends, include more social/networking opportunities perhaps poster table type sessions, increase opportunities for more small group interaction during forums, beginner session for Cataloger’s Toolkit, and a practical hands on session on Jan Sung’s (EIU) inventory program.
- Projects for 2006-2007
- Media Scheduling: UIUC is currently using it. 5.0 version is supposed to have improvements. Maybe UIUC can put together some documentation, perhaps a Camtasia preview, on how it works. Then IUG could do a survey to see if there is more interest in the module.
- Recognition letters for service to the consortium (speaker at a forum, committee membership, etc.): This is a good idea. We need specific criteria and format. Suggested criteria: thank you note to participants of single event, like a forum presentation. Certificate for individual and letter to library director for Committee work or longer term contributions. Highlight an outstanding contributor on web site annually, chosen from those who received certificates. This needs more discussion.
- Ideas?
- Start a travel scholarship or other means of encouraging attendance at meetings and forums for smaller libraries.
- Continue to explore other delivery methods for meetings and forums (video conferencing, web casting, teleconference, simulcast, etc.) Survey libraries to see who has venues available.
- Other Business: Committee thanked Stephanie Atkins for her term as chairperson.
- Items for future agendas:
- Forum ideas and Planning
- Reports forum
- Recognition letters for service to the consortium (speaker at a forum, committee membership, etc.)
- Media scheduling