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CARLI News
August 22, 2008
In This Issue:
CARLI Welcomes Five New I-Share Libraries
New CARLI Web Features
CARLI Systems Status Web Page
Improved Navigation
Calendar RSS Feed
Sarah Miller Joins CARLI Staff
Registration Open: Sept 10 Technical Services Workflow Seminar
CARLI Annual Meeting October 24, 2008
Save the Date - CARLI E-Resource Licensing Workshop
CARLI Members Eligible to Participate in New UIUC Monograph Vendor Contract
CARLI Partners with SpringShare to bring LibGuides to Members
I-Share Updates
VuFind now available to all I-Share Libraries
FY 2008 Statistics Reports Package and Consortial Statistics
FY 2009 CARLI Collections Enhancement Awards Announced
Suggest a Theme for the 2010 Collection Awards
ILDS Updates
ILDS Welcomes 9 New Sites
Library Closure Dates October 1–December 31, 2008
ILDS Statistics Feature Now Available
ILDS Activity January-July 2008
Upcoming CARLI Events, Meetings and Deadlines
Contact Us
CARLI Welcomes Five New I-Share Libraries
CARLI is pleased to announce that 5 more libraries’ catalogs are now online in I-Share, CARLI’s integrated library system. The five new I-Share participating libraries, their three letter CARLI symbols, and their locations are:
- Adler School of Professional Psychology (ADL), Chicago
- Chicago School of Professional Psychology (CSP), Chicago
- Harrington College of Design (HCD), Chicago
- Principia College (PRC), Elsah
- Rush University (RSH), Chicago
This brings the number of Illinois institutions participating in I-Share to 76. Their implementations culminate several months’ work by the staffs of their libraries, CARLI and Ex Libris. The work to enable these libraries for Voyager Universal Borrowing has been completed and the 5 new I-Share libraries are able to place requests for materials held across the consortium and all I-Share libraries may now see these libraries’ collections being selected to fill their UB requests.
The newly rebuilt Universal Catalog (UC) now reflects the holdings of all 76 I-Share libraries. The new version of the UC now includes more than 10 million bibliographic records (10,014,865 at last count). The five new I-Share libraries contributed 261,349 bibliographic records, including 62,006 for which one of these libraries will be the only holding library reflected in the Universal Catalog. They jointly have 11,595 current patrons.
Please join us in welcoming these five libraries to the I-Share resource sharing community!
New CARLI Web Features
CARLI Systems Status Web Page
CARLI is launching a new service to help keep people informed about the status and availability of our various systems (I-Share Voyager, SFX, CONTENTdm) and online services (the CARLI website, the ILDS website, email lists, our support tracking system, etc.) While we will continue to send email announcements in advance of planned outages, we will also be posting status information on a web page on the CARLI website. The new status page can be found at this url: http://blog.carli.illinois.edu/sys-status/.
We strongly encourage you to share this information with your colleagues, particularly those who may not receive the emails we send to the CARLI “Announce” list. As most of our planned outages are scheduled to occur outside of the 8am-5pm hours, people who work nights and weekends may find the status page particularly helpful.
If you are wondering about the “blog” in the url of the status page, read on. We are in fact employing blog software to publish the status page but this will not be an interactive blog. Only CARLI staff will be authorized to post to the blog. If you have a question or concern related to CARLI systems and services, please continue to send those to us at support@carli.illinois.edu, or phone us at 1-866-904-5843. If you wish to have an interactive email conversation with other CARLI library colleagues, please join one of our “Interest Group” email lists that are listed at http://www.carli.illinois.edu/email-lists.html.
We hope you find the new service helps you to stay informed.
Improved Navigation
CARLI is pleased to announce a new navigation bar for the CARLI web site with drop-down menus that will provide faster and more direct access to pages within the site. The navigation bar will allow users to navigate to the section overview pages or to select an entry in the drop-down box and proceed directly to those pages, bypassing the overview page.
A few changes to note:
- Documentation and Training materials are now available from a top level section of the primary navigation bar.
- The Member Products & Member Services overview sections have been merged into one section.
- Additional pages and links have been added to ease navigation to CARLI strategic priorities, history and governance, membership, and product information.
Send your questions and comments to support@carli.illinois.edu. Please, let us know if you find any broken links.
Calendar RSS Feed
Subscribe to the CARLI calendar RSS to get the latest information about upcoming events. Subscribe to the RSS feed.
Sarah Miller Joins CARLI Staff
We’re happy to welcome Sarah Miller to the CARLI staff. Sarah will serve as a 12-month Visiting Library Systems Coordinator working with SFX support and E-resources Management System selection and implementation. Sarah was previously Visiting Electronic Resources Librarian at Illinois Wesleyan University. She has written about libraries and Facebook and was recently interviewed by the New York Times about Twine social semantic software.
Registration Open: Sept 10 Technical Services Workflow Seminar
Register now for the Technical Services Workflow Analysis Seminar to be held September 10, 2008 at the Hilton Garden Inn in Champaign. This seminar is co-sponsored by the I-Share Acquisitions/Serials Team and the I-Share Cataloging and Authority Control Team.
Libraries face unprecedented demands to adapt to the digital environment. New and emerging tasks related to institutional repositories, non-MARC metadata, networked resources and new generations of users place additional pressure on staffs and workflows built to handle print materials. Yet print-related workloads are not diminishing as fast as digital workloads are growing. Meanwhile, the growth of external competitors such as Google increases the need for libraries to focus on user expectations and highlight their own unique attributes.
How can libraries turn these pressures into opportunities? How can librarians adapt workflows, priorities, and organizational structures to provide those services most important to users? How can library leaders create the capacity to pursue critical new initiatives-without increasing staff? Attend the seminar to hear advice, both strategic and practical, drawn from our experience in workflow analysis and organizational redesign for academic libraries of all sizes and types.
Please visit: http://www.carli.illinois.edu/mem-serv/mem-train/register/080910techserv/ to register and for directions to the event location. Registration is open to all CARLI libraries (not just I-Share participants), and will be open until September 2, 2008. Registration is limited to 200 attendees. If you have any questions about this program, contact the CARLI Office at support@carli.illinois.edu.
CARLI Annual Meeting October 24, 2008
Attend the 2008 CARLI Annual Membership Meeting on Friday, October 24, at the iHotel, Champaign. The keynote speaker will be Marshall Keys. Breakfast meetings for all Governing Directors, and all Committee Chairs will be held before the Annual Meeting. The final schedule and registration information will be announced as soon as the details are available.
Save the Date - CARLI E-Resource Licensing Workshop
Please save the date for this CARLI-sponsored event brought to you by the Electronic Resources Working Group:
What: E-Resource Licensing Workshop
When: Monday, November 17, 2008, 9:00AM-3:30 PM
Who: Trisha Davis, Associate Professor and Head of the Serials, Electronic Resources and Rights Management Department at the Ohio State University
Where: Hilton Garden Inn, Champaign, Illinois
Topics for the workshop tentatively include:
- Understanding licensing language
- Managing your e-resource licenses
- Interlibrary loan/fair use/course packs/reserves
- Usage terms
- Components of pricing – analyzing prices offered, price caps, renewal terms
- Archival rights
Lunch will be provided. There is no charge for this event, as funding has been approved by the CARLI Program Planning Committee. Registration is required and will open soon, please watch for announcements. This event is open to all CARLI libraries, and registration will be limited to 100 attendees.
Please contact support@carli.illinois.edu with any questions.
CARLI Members Eligible to Participate in New UIUC Monograph Vendor Contract
The University of Illinois at Urbana Champaign will choose a new vendor for all of its domestic monograph orders this year. Anyone in CARLI may elect to participate in the contract, which will be in place by end of June 2009.
The Bidders on the contract (YBP, Coutts, and Blackwell Book Services) are coming to the University of Illinois at Urbana Champaign campus forpresentations in September and all CARLI libraries are invited to send staff to hear about the services offered.
Vendors and presentation dates are:
- Coutts: Tuesday Sept 16, 2:30-5pm, Room 126, Graduate School of Library and Information Science, 501 E. Daniel Street, Champaign, IL 61820
- Blackwell: Wednesday Sept 17, 9:30-Noon, Room 126, Graduate School of Library and Information Science, 501 E. Daniel Street, Champaign, IL 61820
- YBP: Friday September 19, 9:30-Noon, Room 66 (basement), Main Library, Sixth and Armory in Champaign
Directions: http://illinois.edu/overview/visitors/directions.html
See also http://www.parking.uiuc.edu/visitorparkinginfo.htm
For parking tips (warning, always difficult when classes are in session so leave time to park and take a shuttle, there are metered spots, .75 per hour so bring quarters!)
Why would CARLI members be interested?
Participants benefit on the contract “piggyback” by not having to go out to bid, in joining to obtain discounts on orders, but even more importantly, in getting easy access to partner libraries’ order information to help guide in member purchase decisions. Other consortia have worked together to “build” their collective monograph collections, including OhioLink, Colorado Alliance, and Orbis Cascade Alliance. This is a University of Illinois at Urbana Champaign contract. In the past many of the state institution libraries have elected to join that campus’ contract and this is the same kind of offer. Each institution makes their decision on whether to join and works out the contract details with the vendor themselves. CARLI is helping in communicating the offer and in facilitating information exchange with any potential CARLI member. Members may elect to participate at any time after the award is made.
UIUC will be choosing the vendor. All are welcome to sit in on the presentations to see what each vendor may offer, each vendor has been asked to explain how partner libraries could work within the interfaces offered, to make the best decisions on monograph orders to fit their needs and their budget.
For additional information about these programs through other consortia:
OhioLink: Library Collections, Acquisitions, and Technical Services, Volume 27, Issue 2, Summer 2003, Pages 139-145, http://www.sciencedirect.com/science/journal/14649055
Colorado Alliance: http://www.blackwell.com/downloads/Case%20Study_Colo%20Alliance.pdf
Orbis Cascade Alliance: http://www.orbiscascade.org/index/collection-development-and-management-committee
If you have questions, please contact Lynn Wiley at the University of Illinois at Urbana Champaign.
CARLI Partners with SpringShare to bring LibGuides to Members
Under an agreement with CARLI, SpringShare, LLC will provide its flagship product, LibGuides at a discount to all CARLI members.
This agreement will allow CARLI members to receive a 10% discount on the annual base license fee when they subscribe to LibGuides. In addition, libraries that subscribe before September 30, 2008 will receive an additional one-time introductory discount of 5% off the annual license fee for LibGuides. Pricing is based on the total FTE of the college or university.
For each additional license purchased by a single institution the price for the additional licenses will be $499/year. A discount is not applied to the custom domain mapping for multiple licenses.
To learn more about LibGuides please visit our web site.
If you’re interested in a quote and/or would like to try out LibGuides, please contact: Mazen Khoury, SpringShare Sales.
I-Share Updates
VuFind Available to all I-Share Libraries
CARLI is excited to be able to provide VuFind to any I-Share library that would like to consider offering it as an additional interface to their Voyager catalog to supplement ExLibris’ WebVoyage. VuFind is available now at http://vufind.carli.illinois.edu/vf.
The VuFind interface harnesses the power of contemporary Web search technology to give patrons more of the features they are used to seeing on other websites. VuFind is built on a number of leading-edge open source application frameworks, most notably Apache Solr. It was first developed at Villanova University. Several other Voyager customers are actively working with VuFind, including the National Library of Australia, Georgia Tech, and Yale.
VuFind features include:
- Simple search box that can be dropped into Facebook or course management systems
- “Did you mean?” spell-checking
- Search from any screen
- Fully functional web browser navigation buttons
- Faceted narrowing of search results (format, language, owning library, subject, etc.)
- Social networking tools (comments, tags, favorites)
- Personally selected user name and password
- Resource sharing through Voyager Universal Borrowing (and support for local collection call slip requests, where allowed)
- Full access to the Voyager “My Account” service for renewals, request status, etc.
- Enhanced content through Syndetic Solutions modules (e.g., cover art, reviews) and Google Book Search
- Target or source for SFX
- Option to exit VuFind to use the “classic” WebVoyage, if/when desired
The VuFind interface is different from the WebVoyage interface and it is now possible to let your patrons choose which interface they prefer to use. CARLI is able to support institutional branding in VuFind and provide VuFind urls that default to your institution’s collection and branded view.
If you’re interested in implementing VuFind for your library, send an email to support@carli.illinois.edu .
We’re very grateful for the input and testing by CARLI’s 12 early adopter libraries. Working with a team of CARLI staff, they continue to advise us on the VuFind interface. Thanks to everyone involved.
Early adopter libraries
Bradley University
Columbia College
Eastern Illinois University
Eureka College
Illinois Institute of Technology
Illinois State University
Illinois Wesleyan University
Millikin University
National-Louis University
Parkland College
School of the Art Institute of Chicago
Southern Illinois University Edwardsville
Wheaton College
CARLI staff team
Margaret Chambers
Chris Delis
Lorna Engels
Gordon Fellows
Brandon Gant
Jessica Gibson
Kristine Hammerstrand
Ed Schell
Susan Singleton
Paige Weston
FY 2008 Statistics Reports Package and Consortial Statistics Now Available
The FY 2008 annual statistical reports package has been run for the I-Share libraries. You can download the stats package from your respective xxxftp directories. The date range for circulation stats is 7/1/07-6/30/08 [inclusive]. The collection stats [snapshots] are current as of the date on top of each report. Libraries wanting to download their statistics from their ftp directory should do so by August 29, 2008.
Two new stats have been added to the stats package for FY08:
- Circulation Stat 6. Circulation by Patron Group and Item Type‹This report counts the charges done during a specified period, broken down by the patron group and the item type that the item had at the time the charge was done. If your library uses temporary item types for reserves or new books, the use of these materials will show up on this report.
- UB Stat 4. UB Requests Placed and Filled [expanded and enhanced version]. The enhanced version of this report now contains 3 sections and provides details by Pickup Location. This will be useful for libraries that have branches.
The I-Share consortial statistics for FY2008 are available on the CARLI Web site at: http://www.carli.illinois.edu/mem-prod/I-Share/i-sysdocs/I-network.html
The consortial stats include:
- Collection Stat 8: Database Record Count
- UB Stat 1 - Outgoing ILL [Lending]
- UB Stat 2 - Incoming ILL [Borrowing]
NOTE: Collection Stat 9: Unique Titles Report will be posted soon. An announcement will be sent to I-Share when the report is available.
Details and descriptions of each report can be found in the "Annual Voyager Statistics Package" document at: http://www.carli.illinois.edu/mem-prod/I-Share/i-sysdocs/I-network/statspck.html
FY 2009 CARLI Collections Enhancement Awards Announced
The recipients of the CARLI Collections Enhancement Awards have been notified, with $117,245 in awards funded for the FY 2009 Program. The titles of the projects funded and the primary contact for each award are:
Collection Partnerships/Collaborative Digitization Awards
- CARLI Green Construction and Engineering Project, Todd Spires at Bradley University
- Emerging Markets, Emerging Problems: Environmentalism and Globalization in Asia, Latin America, and Africa, Gabrielle Toth at Chicago State University
- Green and Sustainable: Education in the 21st Century, Beverly Meyer at Chicago State University
- Greening and Browning – Urban, Suburban and Rural Issues, Frances Whaley at Illinois Valley Community College
- Greening the Arts and Humanities, Carol Gulyas at Columbia College Chicago
- Hymenoptera Digitization Project, Diane Schmidt at the University of Illinois at Urbana-Champaign
- Impact of the Environment on Health & Wellness Collection Partnership Project, Stephanie Davis-Kahl at Illinois Wesleyan University
- Social Issues and the Environment, Cindy Ingold at the University of Illinois at Urbana-Champaign
Access & Analysis Awards (Enhance Bibliographic Access to Current Collections OR Analyze Current Collection Strengths & Weaknesses)
- I-Share Monograph Collection Assessment: What are we buying and how is it used? Tina E. Chrzastowski and Lynn Wiley at the University of Illinois at Urbana-Champaign
- Louis Sullivan Architectural Ornaments in Illinois, Therese Dickman at Southern Illinois University Edwardsville
Information about the FY 2010 CARLI Collections Enhancement Awards will be announced later this year.
Suggest a Theme for the 2010 Collection Awards
The CARLI Collections Working Group is gearing up for the 2010 Collections Enhancement Awards Program and they’d love your feedback on the theme for the Collection Partnership/Collaborative Digitization portion of the program.
Subject areas suggested by past participants are:
- Poverty
- Peace/Justice/Conflict
- Multiculturalism
- Innovation
Please complete our brief survey at https://www.surveymonkey.com/awardstheme to let us know which of these themes you might be interested in developing into an awards proposal. Feel free to suggest other themes as well.
The Collections Enhancement Awards Program encourages the sharing of collections resources for the institutions of higher education in the state. Awards fall into two categories:
- Access & Analysis Awards support enhanced bibliographic access to current collections or analysis of current collection strengths & weaknesses. Some examples include creating electronic guides to archival collections; adding holdings information for serials; targeted analyses in designated segments of the state’s current collection; interlibrary loan studies; or reviewing the history and impact of the collection enhancement awards.
- Collection Partnerships / Collaborative Digitization Awards support collaborative projects among libraries. Collaborative digitization projects are specifically encouraged. In addition to CARLI member libraries, project partners may include non-CARLI organizations or agencies in the state (such as historical societies or museums).
ILDS Updates
ILDS Welcomes 9 New Sites
CARLI is pleased to welcome nine new institutions to ILDS. The new sites with their 3 letter delivery codes are:
- CTS–Chicago Theological Seminary
- DPX–DePaul Loop Campus and Rinn Law Library
- HWC–Harold Washington College
- LNC–Lincoln College
- MXC–Malcolm X College
- MTS–Meadville Lombard Theological Seminary
- PML–Pritzker Military Library
- RAS–Rasmussen College
- SML–University of St. Mary of the Lake
Library Closure Dates October 1–December 31, 2008
CARLI staff are now collecting dates ILDS libraries will be closed for the fourth quarter, October 1–December 31, 2008. These are the dates when there will be no library staff present to send or receive delivery items, rather than the days the library may be closed for students and the public.
To designate your closure dates, please complete the online survey by September 4, 2008. If you have any questions, please contact support@carli.illinois.edu.
ILDS Statistics Feature Now Available
Have you tried the new statistics feature available on the ILDS website at <http://labels.illinoisdelivers.net/statistics.php>? Use this new feature to find out how many bags or items were set to you or sent by you to any other ILDS participant or group of participants. You can also specify a range of dates for the report, for a day, a week, a month, etc.. We will soon be announcing the ability to export these statistics in Excel (.xls) or Comma Separated (.csv) file formats. This will make it possible for you to manipulate the data to suit your needs. We are very interested in any comments or feedback you would like to send us on this new feature. Please feel free to send a note or post a comment to the ilds-ig@carli.illinois.edu list.
ILDS Activity January-July 2008
In the first 6 months of the new ILDS, January-July 2008, slightly more than 691,000 items were transported. In addition to providing 24-hour point-to-point delivery, each item is being transported for less than the cost of a first class stamp.
The top 5 CARLI members sending materials through ILDS were UIUC, UIC, NIU, DePaul, and SIU-Carbondale. The top 5 CARLI members receiving shipments were UIUC, UIC, NIU, SIU-Carbondale and DePaul. The most active library systems headquarters (sending and receiving) were North Suburban, Metropolitan and DuPage. Traffic to and from the regional library systems’ headquarters comprised about 30% of the total volume, while 70% of the volume was directly between academic and research library participants.
Upcoming CARLI Events, Meetings and Deadlines
Important Dates
August 24 I-Share Voyager System Downtime
September 2 Deadline for registration: Technical Services Workflow Analysis Seminar
Training and Forums
September 9 CONTENTdm Training
September 10 Technical Services Workflow Analysis Seminar, Hilton Garden Inn, Champaign, IACQ/ICAT Joint Event
October 13 Collections Working Group Fall Forum: CARLI Collections Enhancement Awards Program; CARLI Book Digitization Initiative, Heartland Community College
October 24 CARLI Annual Membership Meeting, iHotel, Champaign
October 29 I-Share Resource Sharing Fall Forum
Meetings
August 29 I-Share Users Group
September 3 I-Share Instruction Team
September 4 I-Share Cataloging and Authority Control Team
September 8 E-Resources Working Group
September 9 I-Share OPAC Team
September 9 Preservation Working Group
September 15 Collection Working Group
September 15 SFX Interest Group
September 17 I-Share Acquisitions and Serials Team
September 17 I-Share Acquisitions Serials Team Open Conference Call
September 18 I-Share Resource Sharing Team
September 19 CARLI Board of Directors
September 19 I-Share Users Group
September 23 SFX Interest Group
September 26 Electronic Resource Management System Task Force, Illini Center, Chicago
October 2 I-Share Cataloging and Authority Control Team
October 13 E-Resources Working Group
October 14 I-Share OPAC Team
October 15 I-Share Acquisitions and Serials Team
October 20 SFX Interest Group
October 24 Governing Directors Meeting
October 24 Committee Chairs meeting
October 28 SFX Interest Group
October 31 I-Share Users Group
For meeting times and locations, or for additional information about all upcoming CARLI forums, trainings, and meetings consult the CARLI calendar at http://www.carli.illinois.edu/calendar/calendar.php.
Contact Us
All questions and comments about the e-newsletter should be directed to support@carli.illinois.edu. Subscribe to the CARLI Announce email distribution list to receive the latest news
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