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CARLI News
February 7, 2008
In This Issue:
ILDS Gets Off to a Fast Start
I-Share Welcomes 5 New Members
AAAS Journal Science to Remain in JSTOR
E-Resources Working Group Updates
E-Resources Licensing Principles and Standard Agreement Language Available
E-Resource Licensing Training
Spring Database Subscription Period March 24-April 30
I-Share Updates
I-Share Voyager Software Upgraded
New Secure Connections to WebVoyage
I-Share Users Group Meeting Highlights
I-Share Resource Sharing Team Meeting Highlights
I-Share Cataloging and Authority Control Team Meeting Highlights
Register Now for “State of Confusion: Writing Your Digital Imaging Grant”
Register Now for “Special Collections on a Shoestring”
Join CARLI at the IACRL Pre-Conference: Leading While Libraries are Changing
More Spring 2008 CARLI Workshops
Metadata for You and Me: A Workshop on Shareable Metadata
Introduction to Scholarly Communication
LOEX Conference
New Email Discussion List for Small Libraries
Do You Have a Suggestion for a Program, Symposium, or Continuing Education Opportunity?
Upcoming CARLI Events, Meetings and Deadlines
Contact Us
ILDS Gets Off to a Fast Start
The new Illinois Library Delivery Service (ILDS) is off to a fast start, shipping over 130,000 items in over 43,000 bags in the first month of operation. The response to the new direct, 24-hour delivery times has been overwhelmingly positive from both library staff and patrons. We send our thanks to staff at all locations for their outstanding cooperation, patience, hard work and support in the launch of the new system on January 2.
CARLI will hold follow-up webcasts on February 19 and February 22 to review workflow and general ILDS topics. Attendance at these sessions is optional. Visit the ILDS web site or subscribe to the ILDS listserv for the most current information.
Send us your feedback! We’d love to hear your stories about how this new service is working for your patrons and staff. Email support@carli.illinois.edu.
I-Share Welcomes 5 New Members
I-Share will expand from its current 71 to 76 library catalogs when 5 more libraries go online in July 2008. The libraries are Adler School of Professional Psychology, Chicago School of Professional Psychology, Harrington College of Design, Principia College, and Rush University.
With the addition of the new members in July 2008, I-Share will include the libraries of each state-supported university, over 40 private colleges and universities, 16 community colleges, the Illinois Mathematics and Science Academy, the Illinois State Library, and the Newberry Library.
The I-Share database currently contains over nine million unique bibliographic records and more than 32 million item records, representing the holdings of the 71 CARLI I-Share member institutions. The combination of this enormous consortial collection with I-Share’s resource sharing services means that I-Share library patrons have ready access to a collection that is larger than most of the world’s greatest research libraries.
AAAS Journal Science to Remain in JSTOR
The American Association for the Advancement of Science (AAAS) recently announced it has reversed its earlier decision to pull the journal Science from JSTOR electronic journal archives.
In September 2007, the CARLI Board of Directors approved a resolution to the AAAS objecting to the removal of the journal Science from JSTOR. The successful resolution, initiated by GWLA (the Greater Western Library Alliance) and CARLI and supported by the International Coalition of Library Consortia (ICOLC) urged AAAS to reconsider their decision.
CARLI is pleased that AAAS responded to the concerns of the library community and was willing to reconsider and revise their public decision to discontinue their participation in JSTOR. At the January meeting, the CARLI Board of Directors commended Board member David Carlson, Southern Illinois University Carbondale (which is a member of both GWLA and CARLI) for initiating the resolution to AAAS.
E-Resources Working Group Updates
E-Resources Licensing Principles and Standard Agreement Language Available
The E-Resources Working Group has released the CARLI E-Resources Licensing Principles and Standard E-Resources Agreement Language. The Licensing Principles outline the philosophical assumptions of the CARLI E-Resources program, and the principles that guide CARLI licensing efforts. The Standard E-Resources Agreement Language is the document currently used by CARLI in our consortial licenses and can be used by libraries when negotiating for e-resources beyond those provided through CARLI.
It is hoped that the documents will be useful to CARLI member libraries, the vendor community and the larger library community. The documents were approved by the CARLI Board of Directors at their January meeting, and are now available as pdf files from the CARLI web site.
E-Resource Licensing Training
The E-Resources Working Group is planning training for CARLI member libraries on e-resource licensing. A survey will be announced shortly to gather input from the members on areas they would like to see addressed in the training curriculum. The training will be held later in 2008.
Spring Database Subscription Period March 24-April 30
The CARLI Spring Database Subscription Period has been set pending the receipt of all final pricing information from vendors. The database subscription period will be open March 24 through April 30. CARLI staff will post a detailed announcement and instructions to the Collections & Content Group (CCG) listserv when the password-protected CARLI selection database is available.
As in Fall 2007, only CARLI Governing, Associate and Basic member institutions will be eligible to participate in the database brokering program. Institutions that joined CARLI as Basic members will be assessed a handling fee of $50 for each database selected.
For additional information, or to find out how to become an eligible CARLI member contact support@carli.illinois.edu with the subject line: 2008 Spring Database Brokering.
I-Share Updates
I-Share Voyager Software Upgraded
I-Share Voyager Software system was successfully upgraded to version 6.5.3 during the evening of January 8-9. Following the upgrade, CARLI staff regenerated the indexes in every I-Share database in order to assure full distribution of the new features and bug fixes in Voyager 6.5.3.
New Secure Connections to WebVoyage
As part of our continuing effort to protect patrons' confidentiality, all catalog sessions were switched to a secured (https) connection on February 4, 2008. All data transmitted in WebVoyage sessions are now encrypted , so that personal data (names and borrower IDs), which users enter when they place requests or renew their items online, will be even better protected.
Depending on the browsers they use and their browsers' preference settings, users may notice several new behaviors in the OPAC.
The new preferred address for the catalog is https://i-share.carli.illinois.edu. Connections from http://i-share.carli.illinois.edu (without the s) and from http://library.ilcso.illinois.edu (also without the s) are currently being automatically redirected to the new address. Libraries are encouraged to use the preferred catalog address, as we cannot guarantee that all old urls will thoroughly and consistently support access to all current I-Share services.
CARLI staff are aware that the retrieval and display of Syndetics data (cover images, etc.) is resulting in warning messages in some cases since this change was made. We are investigating options to address this issue that we hope to be able to announce soon.
If you notice any problems with I-Share behavior as a result of this change, please contact support@carli.illinois.edu.
I-Share Users' Group Meeting Highlights
- The I-Share Users' Group will hold an I-Share Liaisons’ Forum March 18th at Illinois Wesleyan University. The forum will provide an opportunity for liaisons to review their responsibilities, the tools and support that are available, and learn what's new about I-Share.
I-Share Resource Sharing Team Meeting Highlights
- The Resource Sharing Team will present a Spring Forum April 16th at University of Illinois at Springfield. The topics will include library statistics and demonstrations of new catalog front ends that are being piloted and tested at I-Share libraries (VuFind, Rochester eXtensible Catalog, WorldCat Local).
- The Resource Sharing Team has updated its best practice for sending overdue notices with campus addresses via US Mail to the home library in response the recent announcement from the Illinois State Library.
- The Resource Sharing Team will remind libraries to update their “Problem Patron” contact person on the I-Share Resource Sharing WIKI.
I-Share Cataloging and Authority Control Team Meeting Highlights
- The I-Share Cataloging and Authority Control Team will present a Spring Forum April 9th at Kankakee Community College. The topics will include RDA, FRBR, and the Library of Congress Working Group recommendations.
Register Now for “State of Confusion: Writing Your Digital Imaging Grant”
Feeling blue because you just can't seem to get a grant project funded? Get out of your library, shake off those winter "blahs" and attend the CARLI grant writing workshop - this is your opportunity to get advice that could make your next grant proposal a winner!
The CARLI Digital Collections Users' Group is pleased to announce this workshop on writing digital imaging grants. The trainer for the workshop is Alyce Scott, Digital Imaging Program Coordinator at the Illinois State Library.
The workshop will be held twice, on March 5 in Bloomington, and on March 13 in Chicago. The information covered in each workshop will be the same. Visit the workshop web page for more information or to register for this event.
Register Now for “Special Collections on a Shoestring”
Many librarians and staff have small special collections in their libraries with little to no training on their care. With limited budgets and staff, and for fear of doing the wrong thing, many are inclined to do nothing for the care and development of these collections, which can lead to preservation and access challenges.
The CARLI Preservation Working Group is pleased to announce that registration is now open for the workshop “Special Collections on a Shoestring.” This workshop will give guidance on both curatorial and preservation matters for special collections. Special collections and rare book curators, archivists, and librarians responsible for the care of small special collections are encouraged to attend.
This free workshop for staff at CARLI member institutions will be offered twice. It will be held at Northern Illinois University on March 11 (registration open until March 3) and at Illinois Wesleyan University on March 19 (registration open until March 10).
Visit the workshop web page for more information or to register for this event.
Join CARLI at the IACRL Pre-Conference: Leading While Libraries are Changing: Conversations about the Future of Academic Libraries
Designed for academic librarians and academic library administrators, this day-long IACRL Pre-Conference will initiate conversations and collective thinking about librarian leadership within the context of a changing environment.
Keynote speaker Scott Bennett, Yale University Emeritus Librarian, will frame the day’s conversations with a discussion of the library landscape and the dynamics of change, focusing on how these changes affect space-planning, services, collections and behind-the-scenes operations. A follow-up panel session will feature five Illinois library leaders discussing their visions and plans for the future. Afternoon sessions will consist of two one-hour blocks of roundtable discussions that permit participants to discuss changes in specific aspects of professional practice (e.g. reference, instruction, technical services, technology, administration, consortia, etc.). A final debriefing in the afternoon will bring together all of the ideas and plans developed, and to initiate next steps.
This program is free to individuals from a CARLI member library and $50 for individuals from non-CARLI members. Organized by CARLI’s Public Services Working Group and sponsored by CARLI, the pre-conference will take place on March 26 at the same venue as the IACRL Conference, the Chateau, Bloomington. Visit the pre-conference web page for more information or to register.
More Spring 2008 CARLI Workshops
Metadata for You and Me: A Workshop on Shareable Metadata
The CARLI Digital Collections Users' Group is making final arrangements for the workshop “Metadata for You and Me: A Workshop on Shareable Metadata” planned for April 16 and April 24.
These workshops will address the needs of library, museum and cultural heritage professionals in the creation, development and use of interoperable or shareable descriptive metadata.
Topics to be covered include:
- The current state of metadata aggregation initiatives
- The "six Cs and lots of Ss" framework for shareable metadata
- An analysis of shareable properties for various classes of metadata elements
- Practical advice for implementing these principles
Introduction to Scholarly Communication Including the Nuts and Bolts of Institutional Repositories
This day-long event organized by the CARLI Collections Working Group will offer a practical introduction to and discussion of the issues related to setting up a scholarly communication program and institutional repository, with feedback from librarians already involved in the process.
Topics include
- An overview and practical considerations
- Institutional repositories: current projects
- Scholarly communication software platforms
- Developing a statewide scholarly communication interest group
Watch the CARLI web site for registration and information about these and all upcoming workshops, training sessions, forums and meetings.
LOEX Conference
The Illinois LOEX Committee invites you to the 36th Annual LOEX Conference, May 1-3, 2008 at the Doubletree Chicago-Oakbrook Hotel, Oak Brook, Illinois.
This year's theme explores the instruction librarian's multiple roles in planning, building, and renewing instruction and information literacy programs. Instruction librarians are designers in the process of continuously drafting structural programs for information literacy.
CARLI is pleased to sponsor plenary speaker Laurel Ofstein, Assistant Director of The Center for Creativity and Innovation at DePaul. Laurel will address the theme of "Creative Collaboration: Setting the Course for the Future of Library Instruction."
LOEX is a non-profit educational clearinghouse for library instruction and information literacy information. Information is available at the LOEX 2008 web site.
New Email Discussion List for Small Libraries
Traveling and meetings take money and time, both in critically short supply for small libraries. CARLI has established an email distribution list called smallerlibs-ig@carli.illinois.edu.
If you work in what you consider a small library, or if you are merely interested in the issues of small academic libraries in Illinois, we invite you to subscribe to the list so that you may converse with others with similar concerns and interests.
For more information, or to subscribe, visit the email list information page.
Do You Have a Suggestion for a Program, Symposium, or Continuing Education Opportunity?
Submit your proposal to the Program Planning Committee.
Mark Your Calendars for Upcoming CARLI Events, Meetings and Deadlines
Important Dates
February 29 Deadline for Registration “State of Confusion: Writing Your Digital Imaging Grant” (both locations)
March 3 Registration Deadline “Special Collections on a Shoestring” at NIU
March 10 Registration Deadline “Special Collections on a Shoestring” at IWU
March 14 CARLI Collections Enhancement Awards Proposals Due
March 14 CARLI Book Digitization Initiative Proposals Due
March 21 Registration Deadline IACRL Pre-Conference
March 24 Spring Database Subscription Period Opens
April 30 Spring Database Subscription Period Closes
Training
March 5 State of Confusion: Writing Your Digital Imaging Grant, Illinois Wesleyan University
March 11 Special Collections on a Shoestring, Northern Illinois University
March 13 State of Confusion: Writing Your Digital Imaging Grant, Chicago
March 18 I-Share Liaisons' Forum, Illinois Wesleyan University
March 19 Special Collections on a Shoestring, Illinois Wesleyan University
March 26 IACRL Pre-conference, Bloomington
April 9 I-Share Cataloging and Authority Control Team Spring Forum, Kankakee Community College
April 11 Introduction to Scholarly Communication, University of Illinois at Chicago
April 16 I-Share Resource Sharing Team Spring Forum, University of Illinois at Springfield
April 16 Metadata for You and Me: a Workshop on Shareable Metadata, Champaign
April 24 Metadata for You and Me: a Workshop on Shareable Metadata, Chicago
Meetings
February 11 E-Resources Working Group, Heartland Community College
February 15 Collections Working Group, University of Illinois at Urbana-Champaign
February 15 I-Share Acquisitions and Serials Team
February 20 I-Share Resource Sharing Team
February 21 I-Share Cataloging and Authority Control Team
February 22 I-Share Users' Group
February 29 Finance Committee Meeting
March 4 Digital Collections Users' Group
March 5 Executive Committee
March 10 E-Resources Working Group
March 11 Public Services Working Group
March 14 CARLI Board of Directors, Parkland College
March 17 I-Share Users' Group, Heartland Community College
March 20 I-Share Acquisitions and Serials Team
March 20 I-Share Acquisitions and Serials Team Open Conference Call
April 7 Preservation Working Group
April 14 E-Resources Working Group
April 18 I-Share Acquisitions and Serials Team
April 25 Collections Working Group, Joliet Junior College
April 25 I-Share Users' Group
For meeting times and locations, or for additional information about all upcoming CARLI forums, trainings, and meetings consult the CARLI calendar.
Contact Us
All questions and comments about the e-newsletter should be directed to support@carli.illinois.edu. Subscribe to the CARLI Announce email distribution list to receive the latest news.
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