In This Issue:

CARLI Holiday Hours
No ILDS Delivery November 26-27
Board Recommends Bylaws Changes
Collections
—Book Digitization Initiative/Workshop Registration
—CARLI Purchase on Demand Pilot Project to Begin February 2010
—Save the Date! Forum on Collection Assessment-- March 5, 2010
Digital Collections
—Upgrade to CONTENTdm Version 5 to Begin December 16
—Save the Date: Webinar Training for CONTENTdm Upgrade
E-Resources
—Fall Database Subscription Period Open Through November 27
I-Share
—Register Now for ICAT Fall Forum Webinars
Preservation
—Preservation Resources Webliography
—Preservation Tip: Rainy Day Bags
—AudioVisual Preservation Forum Documents Available Online
Annual Meeting Presentations Available Online
Other Library News
—Overview of Data: Our I-Share Monograph Collection Analysis Webinar
—Scholarships Available for "On the Front Lines" Conference
—IACRL 2010 Call for Proposals
—Information Literacy Summit 2010: Call for Proposals
Upcoming CARLI Events and Meetings
Contact Us

CARLI Holiday Hours

The CARLI office will be closed for the Thanksgiving holiday November 26-27. Contact support@carli.illinois.edu or call toll free 866.904.5843 to report any problems or concerns. As always, callers will have the option of paging a tech support staff person to report a system outage or other serious problem. CARLI staff will respond to all other issues and reports when regular business hours resume on November 30.

No ILDS Delivery November 26-27

ILDS will not be providing delivery service Thursday, November 26 or Friday, November 27 for the Thanksgiving holiday.

The survey to collect your closure dates for the 1st quarter of 2010 is available. Please take the time to fill out the survey by December 11 to allow time for distributing the information to couriers around the state. If you have any questions or comments, please send them to support@carli.illinois.edu.

Board Recommends Bylaws Changes

At its September 25, 2009 meeting, the CARLI Board of Directors considered and unanimously recommended adoption of a series of changes to the Bylaws of the consortium. Read the summary of the proposed changes.

The recommendations include the reduction in the number of membership categories from three to two and a change in the way that the seats on the Board are distributed and selected. The Board of Directors believes that these changes represent the logical evolution of CARLI's structure and governance necessary for the continued development of the consortium.

CARLI Governing Directors began voting on the proposed Bylaws changes on Monday, November 16. Balloting will conclude at 5pm on Friday, December 18. An affirmative vote of two-thirds of Governing members is required to adopt these recommended changes. Please contact support@carli.illinois.edu for more information.

Collections

CARLI/OCA Book Digitization Initiative and Information Workshop

CARLI is pleased to announce the continuing partnership with the Open Content Alliance for the FY2010-2011 CARLI/OCA Book Digitization Initiative and Information Workshop, a digitization opportunity for Illinois academic and research libraries.

The process has been streamlined for FY2010-2011. Applications are encouraged at any time and project proposals will be reviewed throughout the year. In addition, participants will no longer be required to submit an "Intent to Apply" form. Proposals that meet the theme of "Illinois Culture and Heritage" will receive priority.

For detailed information about the Initiative and the process for submitting proposals, join us for a webinar December 1, 10 a.m.-noon. Register by November 30. Participants may also request an individual session by emailing support@carli.illinois.edu. Additional webinars will be offered throughout the year.

Complete information about the program can be found on the CARLI website,

CARLI Purchase on Demand Pilot Project to Begin February 2010

CARLI will provide matching funds for a pilot project titled, "Building on Our Shared I-Share Success: Extending User Requesting to Support New User Initiated Book Purchases." The project funding is being shared equally by CARLI and the University of Illinois at Urbana-Champaign Library. Working with YBP, records will be added to I-Share and users will be able to request these print books. Items will be identifiable in I-Share as they will have the location, "Acquired Upon Request Only--CARLI Pilot Program." Once requested, the book may be acquired, rush cataloged, and supplied to the patron who initiated the request. Books will be purchased on demand and filled for any CARLI institutions at no cost to the patron or to their home institution. This consortial project will begin in February 2010. CARLI will be sharing more information about this project in the next few months.

Save the Date! Forum on Collection Assessment--March 5, 2010

Collection Assessment is the topic of the Collections Working Group spring forum to be held March 5, 2010 at Illinois Institute of Technology. Lucy Lyons, Bibliographer for Collection Analysis & Planning at Northwestern University will be the featured speaker. Take advantage of this opportunity to learn from your colleagues on topics that will include interlibrary loan reports, COUNTER reports, Voyager ILS statistics, print assessment, and more. The forum will also include an update on the I-Share Analysis funded by a CARLI Collections Enhancement Award. Registration will be available in early 2010.

Digital Collections

Upgrade to CONTENTdm Version 5 to Begin December 16

On Wednesday, Dec. 16, 2009, CARLI will begin upgrading the server running CARLI Digital Collections to CONTENTdm version 5. In addition to the CONTENTdm upgrade, a newly designed portal interface for the front page of CARLI Digital Collections will be released when the upgrade process is completed on Jan. 4, 2010.

During the upgrade, a read-only copy of CARLI Digital Collections, current as of 5pm on Dec. 15, will be available for users to view and search at the regular URL: http://collections.carli.illinois.edu. During the upgrade, it will not be possible to add new digital items or edit existing items in CONTENTdm Web Administration, no new collections will be created, collections previously unpublished cannot be newly published, and no edits to collection home pages will be made.

CARLI has sent detailed information to all CARLI CONTENTdm contacts and has created a web page for information related to the CONTENTdm upgrade.

If you have any questions please contact the CARLI Office at support@carli.illinois.edu or visit the CARLI CONTENTdm Upgrade web page.

Save the Date: Webinar Training for CONTENTdm Upgrade

The CARLI Office will be hosting a set of webinars on the new CARLI Digital Collections user interface. Dates for the CARLI Digital Collections redesign and CONTENTdm Web Administration sessions will be:

Thursday, December 17, 2009, from 10:00 to 11:30 a.m.
Tuesday, January 12, 2010, from 1:00 to 2:30 p.m.

This webinar will begin with the overview of the user interface followed by additional training for CARLI CONTENTdm users on the new features of CONTENTdm Web Administration so that those interested only in the overview of the new user interface may attend the first portion of the session and then leave the session before the additional training commences.

The content will be the same in both of these sessions. Registration will be available soon and will be required. CONTENTdm contacts should watch for future announcements about dates, times, and how to register.

If you have any questions please contact the CARLI Office at support@carli.illinois.edu or visit the CARLI CONTENTdm Upgrade web page.

E-Resources

Fall Database Subscription Period Open Through November 27

The CARLI Fall Database Subscription Period will remain open until Friday, November 27. In addition to renewing and adding new subscriptions to databases previously offered through CARLI, the fall selection period will include new products ARTstor, JSTOR and Nature.

For additional information contact support@carli.illinois.edu.

I-Share

Register Now for ICAT Fall Forum Webinars

Register by November 24 for the I-Share Cataloging and Authority Control (ICAT) Fall Forum. In order to accommodate reduced travel budgets, the forum will consist of a series of four separate web-based sessions.

Dates and Session Titles:

Wednesday, December 2, 10 a.m. to 12 noon: Revisions to ICAT's "Suggested Priorities for Bibliographic, Holding, and Item Record Maintenance" document
Wednesday, December 2, 1:30 to 3:30 p.m.: "A Different Look at Two Voyager Authority Reports" and "An Introduction to the VIAF Project"
Thursday, December 3, 10 a.m. to 12 noon: "Local Metadata Standards: Providing Access to Digital Collections Through CONTENTdm"
Thursday, December 3, 1:30 to 3:30 p.m.: Revisions to ICAT's "Suggested Priorities for Bibliographic, Holding, and Item Record Maintenance" document

A detailed description of the sessions is available on the registration page. Attendees will need to register for each session separately.

For more information, or to cancel or change your registration, please contact support@carli.illinois.edu.

Preservation

Preservation Resources Webliography

The Preservation Working Group has evaluated hundreds of preservation websites to bring you the best resources of the bunch in one place, organized by topic. The Preservation Resources Webliography includes sections on a dozen different preservation topics, including disaster planning, mold, and digital preservation, and includes how-to guides, blogs, glossaries, vendors, training resources, and grant opportunities. Visit the Webliography to find out more.

Preservation Tip: Rainy Day Bags

Water damage is one of the major issues that we face in library preservation. Patrons do not always check the weather before checking out books. They also do not make sure that they have enough backpack space for library materials that they check out. One of the easiest ways of preserving your materials as well as providing preservation education to patrons is through rain bags, or what many libraries call "rainy day bags."

Rainy day bags can be a variety of shapes and colors and should be sturdy and secure. Most bags are plastic and are water resistant so that the water does not absorb into the bag causing water damage from within or dye transfer. Bags can be designed with the institution's name, logo, or with tips for preserving library materials. Also, think environmentally when developing your library’s rainy day bags; many companies now offer biodegradable bag options.

If your particular library has funding issues and cannot afford to have special rainy day bags made, ask the library staff if they have any leftover plastic bags from the grocery store that they would like to donate to the cause. Many institutions also have found funding to purchase rainy day bags through official "Friends of the Library" programs. Any sponsorship should be added to the bags as a way of saying thanks.

When it is raining or if the forecast calls for rain, offer any patron checking out library materials a rainy day bag. Most patrons will not ask for bags unless they know that they are available. Rainy day bags are a great way of promoting preservation and protecting your collections.

AudioVisual Preservation Forum Documents Available Online

The presentations and handouts from the CARLI AudioVisual Preservation Forum held in October are now available on the CARLI web site.

The materials include Film Preservation for an Academic Library, Identification and Preservation of Photographic Collections, The Basics of Audiovisual Preservation on a Shoestring Budget, as well as a resource list created by members of the CARLI Preservation Working Group on Audiovisual Preservation.

Annual Meeting Presentations Available Online

The presentations and handouts from the CARLI Annual Meeting "Opportunity in a Time of Crisis" are now available on the CARLI web site.

Presentations include "Challenges and Opportunities for Colleges and Universities in the Current Economy" presented by Dan Layzell, Vice President for Finance and Planning, Illinois State University; "Opportunities in Tough Economic Times--Ever the Optimist" presented by Donna Aronson, Vice President for Academic Affairs, Millikin University; and "Crisis as Catalyst" presented by Stephen Rhind-Tutt, President, Alexander Street Press.

The 2009 CARLI Annual Report that was provided in attendee packets is also available on the CARLI web site.

Other Library News

Overview of Data: Our I-Share Monograph Collection Analysis Webinar

Join Lynn Wiley for a webinar overview of the data provided to libraries included in Wiley and Tina E. Chrzastowski's FY2009 CARLI Collections Enhancement Award funded project, "I-Share Monograph Collection Assessment: What are we buying and how is it used?"

The sessions will be held December 3rd, 9-10 a.m. and repeated on December 10th, 10-11 a.m. The webinar will explain the individual and summary data and files that were shared with the 56 I-Share institutions included in the study.

If you have received your data from the study and are interested in participating in the webinar, please email support@carli.illinois.edu with the subject heading: Webinar Registration: Overview of I-Share Analysis Data.

Scholarships Available for "On the Front Lines" Conference

"On the Front Lines," the seventh statewide library practitioners' conference will be held March 15-17 at the University of Illinois at Springfield (UIS). The conference, sponsored by the Illinois State Library and the Secretary of State's Office, is designed to equip and enlighten "front line" staff with training, exposure and techniques that will enable them to handle their work more effectively and efficiently. Conference sessions will focus on topics of interest to all types of libraries. The registration fee of $15.00 is applicable to one, two and/or three days of this event. This fee includes several meals and all programs.

Thirty scholarships are available to qualifying applicants. The scholarship will cover the cost of registration, all conference provided meals, and lodging at the University of Illinois Founder's Hall located in Springfield, Illinois. To apply for a scholarship, please complete the following survey by Monday, January 25, 2010.

Please register for this event through the Library Learning web site.

IACRL 2010: Call for Proposals

The IACRL 2010 Conference Planning Committee invites you to submit proposals for presentations and poster sessions for the conference "Thriving While Surviving: The Complete 21st Century Librarian" to be held March 25-26 in Springfield. Submit your creative approaches, practical solutions, and philosophical observations that will inspire academic librarians to thrive, not just survive, in these tough economic times.

For more information, visit the IACRL web site. The deadline to submit proposals is Friday, December 11.

Information Literacy Summit 2010: Call for Proposals

The Information Literacy Summit 2010 is seeking proposals for breakout sessions for 3 Summits to be held in April.

Session topics may focus on anything related to information seeking and use. Special consideration will be given to topics related to this year's theme of "Problem Solving in our Communities: Everyday Information Experiences."

For more information, visit the Information Lteracy Summit web site. The deadline to submit proposals is Friday, December 4, 2009.

Upcoming CARLI Events and Meetings

Important Dates

November 26    CARLI Office closed for Thanksgiving Holiday
November 27    CARLI Office closed for Thanksgiving Holiday
November 27    Database Selection System Closes

December 18   Bylaws Balloting Closes
Dec 24-Jan 1    CARLI Office Closed for the Holidays

Forums, Workshops, and Training

December 1      Book Digitization Initiative-Information Webinar
December 2      ICAT Forum Webinar, Revisions to ICAT’s "Suggested Priorities for Bibliographic,
Holding, and Item Record Maintenance" document
December 2      ICAT Forum Webinar, "A Different Look at Two Voyager Authority Reports"
and "An Introduction to the VIAF Project"
December 3      Webinar: Overview of Data: Our I-Share Monograph Collection Analysis
December 3      ICAT Forum Webinar, "Local Metadata Standards: Providing Access to
Digital Collections Through CONTENTdm"
December 3      ICAT Forum Webinar, Revisions to ICAT’s "Suggested Priorities for Bibliographic,
Holding, and Item Record Maintenance" document
December 8      MFHD Training, CARLI Office
December 9      Cataloging Training, CARLI Office
December 10    Cataloging Training, CARLI Office
December 10    Webinar: Overview of Data: Our I-Share Monograph Collection Analysis
December 15    CONTENTdm Project Client Webinar
December 17    CARLI Digital Collections redesign and CONTENTdm Web Administration Webinar

January 7       CONTENTdm Project Client Webinar
January 12     CARLI Digital Collections redesign and CONTENTdm Web Administration Webinar

Meetings

November 24    I-Share Cataloging Electronic Resources Task Force

December 2      I-Share Instruction Team
December 3    Finance Committee
December 4      Collections Working Group, Illini Center, Chicago
December 4    Digital Collections Users' Group & Preservation Working Group, CARLI Office
December 7    Preservation Working Group
December 8    I-Share Cataloging and Authority Control Team
December 8    I-Share OPAC Team
December 9      I-Share Cataloging Electronic Resources Task Force
December 9      Executive Committee
December 10    Digital Collections Users' Group Standards Subcommittee
December 10    I-Share Resource Sharing Team
December 14    E-Resources Working Group
December 16    Digital Collections Users' Group
December 16    I-Share Acquisitions and Serials Team
December 18    CARLI Board Meeting, Kankakee Community College

January 6     Instruction Team
January 8     I-Share Users' Group
January 12   I-Share Cataloging and Authority Control Team
January 12   I-Share OPAC Team
January 14   I-Share Resource Sharing Team

For meeting times and locations or for additional information about upcoming CARLI forums, trainings, and meetings, consult the CARLI calendar.

Contact Us

All questions and comments about the e-newsletter should be directed to support@carli.illinois.edu. Subscribe to the CARLI Announce email to receive the latest news.