October 23, 2009

In This Issue:

CARLI Annual Meeting
Board Recommends Bylaws Changes, Approves Cost Sharing Model
WebFeat and CARLI Federated Search Options
Elizabeth Clarage Elected President of IACRL
E-Resources
—Fall Database Subscription Period Opening Soon
—Springer eBook Offer
—Credo Reference Webinar Invitation for CARLI Members
I-Share
—Recent Modifications in VuFind
—eXtensible Catalog (XC) Update
—I-Share Best Practices
—Online Tutorial Creation Workshop Documents Available
—ICAT Fall Forum Webinars December 2 and 3
Preservation Tip: Food and Drinks in the Library
Last Copy Pilot
Other Library News
—Berry Named Academic Librarian of the Year
—Save Illinois Libraries
—You're Invited to the LIS Online Career Fair
—Samuel Lazerow Fellowship
—UIC Librarian Named President-Elect of MLA
Upcoming CARLI Events and Meetings
Contact Us

CARLI Annual Meeting

We’re looking forward to seeing you at the CARLI Annual Meeting on Friday, October 30 at the I Hotel and Conference Center in Champaign. Throughout the day, we’ll address the effects of the economic crisis in all libraries. How are institutions managing the current economic situation? How can libraries take advantage of the opportunities that arise? How can libraries use CARLI to take advantage of opportunities? How are publishers facing economic crisis? How can publishers and libraries work together in the time of crisis? The morning agenda will offer an opportunity for libraries to share their strategies. We encourage you to join the discussion.

Board Recommends Bylaws Changes, Approves Cost Sharing Model

The CARLI Board met on September 25th at the CARLI Office. By unanimous action at the meeting the Board accepted the recommendations of the Governance Task Force that the membership consider and approve a series of changes in the Bylaws of the consortium. The proposed changes to the Bylaws represent the logical evolution of CARLI’s structure and governance. The recommendations include the reduction in the number of membership categories from three to two and a change in the way that the seats on the Board are distributed and selected. CARLI Governing Directors will vote on the Bylaws changes beginning in mid-November.

At their meeting the Board also approved a cost-sharing model for selected products and services. The products and services affected by the cost-sharing model are the Chronicle of Higher Education, Oxford English Dictionary, MLNC membership, and SFX maintenance costs. The new cost-sharing model will begin in FY2012 (July 2011.) During FY2011 (July 1, 2010 – June 30, 2011) CARLI will work with libraries to determine their continued interest in these products and work with the affected vendors to revise the appropriate vendor agreements.

The complete minutes of the Board meeting are available on the CARLI web site.

WebFeat and CARLI Federated Search Options

The current WebFeat contract expires in March 2010, and CARLI will discontinue providing fully subsidized access to the WebFeat federated search product. Additionally, the WebFeat product is scheduled to be completely discontinued by the end of calendar 2010. Although CARLI will not be subsidizing or brokering any federated search products after March 2010, the following three vendors have agreed to provide discounted pricing to CARLI libraries that wish to continue or to implement a federated search option:  

Serials Solutions is the current provider of WebFeat and is launching a new version of their primary federated search product, 360 Search. While WebFeat is being phased out in late calendar year 2010, Serials Solutions is offering “bridge” pricing for any CARLI WebFeat libraries that wish to extend their WebFeat service from March through June 30, 2010. Serials Solutions is also offering discounted prices to CARLI libraries for the new 360 Search, and additional discounts to any subscribers before April 30, 2010. Serials Solutions will soon be contacting current WebFeat libraries to provide the “bridge” pricing for WebFeat as well as pricing for 360 Search. CARLI libraries not currently using WebFeat that are interested in learning more about 360 Search, should contact Serials Solutions representative Don Litner. Visit the Serials Solutions web site for more information about their products.

ExLibris offers Metalib as their federated search product, and this product is also being offered at a discounted price to CARLI libraries. Metalib is hosted by ExLibris. For more information about Metalib including pricing, contact ExLibris’ representative Mike Tartaglione. For more information about these and other ExLibris products, visit http://www.exlibrisgroup.com

EBSCO has also just announced EBSCOhost Integrated Search (EHIS), which offers federated searching to EBSCOhost products as well as other electronic resources. EBSCO is also offering a CARLI discount on this new service. Additional information, including pricing, is available from Tim Heiges.  Information about EBSCO’s services can be found online at http://www.ebscohost.com/

All of these three companies plan to offer webinars on their products over the next few weeks. As the dates are established, the webinars will be announced on CARLI email lists. Any of these vendors may be contacted now or after the webinars to find out more about the products being offered and to obtain pricing.

CARLI will not be including any of the services listed above in the CARLI brokered service selection system. Libraries interested in acquiring these products will need to work directly with the respective vendors on licensing and billing. CARLI is not recommending one product over the other, and CARLI libraries may select any of these federated search services.

Elizabeth Clarage Elected President of IACRL

Elizabeth Clarage, Director, CARLI Collections Services, has been elected President of the Illinois Association of College and Research Libraries (IACRL). Clarage will serve as President-elect until September 2010, when her one-year term as President will begin. IACRL is a forum of the Illinois Library Association (ILA) and a chapter of the Association of College and Research Libraries (ACRL), a division of the American Library Association (ALA).

E-Resources

Fall Database Subscription Period Opening Soon

The CARLI Fall Database Subscription Period will open soon. In addition to the renewing products, the fall selection period will include new products ARTstor, JSTOR and Nature.

CARLI staff will post a detailed announcement and instructions to the Collections & Content Group (CCG) email list when the password-protected CARLI selection database is available.  As in Spring 2009, only CARLI Governing, Associate and Basic member institutions will be eligible to participate in the database brokering program. Institutions that joined CARLI as Basic members will be assessed a handling fee of $50 for each database selected.

For additional information contact support@carli.illinois.edu with the subject line: 2009 Fall Database Brokering.

Springer eBook Offer

A new ebook offer from Springer is available to CARLI libraries through the end of November. Confidential pricing has been emailed to E-Resources Contacts and the CCG email list. An interest survey is available through November 23. For more information about the Springer eBooks offer, please contact support@carli.illinois.edu.

Credo Reference Webinar Invitation for CARLI Members

All CARLI members are invited to free a WebEx demonstration of the new Credo Reference platform, at 1:00 pm on Wednesday, October 28. The session will last approximately an hour and will cover content, new platform features, search functionality, the administrative system, and other features.

For information on how to attend this webinar, visit http://corp.credoreference.com/webinars

I-Share

Recent Modifications in VuFind

The CARLI version of VuFind was recently modified so that users may place Universal Borrowing requests (patron from Library A, items from library B) for more than one item attached to a single bibliographic record. This means that, for instance, all three volumes of a triple-decker novel are requestable. This functionality mirrors functionality that was already present in WebVoyage.

In addition, after they log in, users affiliated with I-Share libraries that do not support call slip requests will no longer be presented with the "Request" option on records that belong to their home library. Universal Borrowing requests are still supported in CARLI's implementation of VuFind.

If you have questions or concerns, please send them to support@carli.illinois.edu.

eXtensible Catalog (XC) Update

The eXtensible Catalog (XC) Project team, Jennifer Bowen, David Lindahl and Randall Cook, joined the September CARLI Board meeting via web conference. The team provided an update on the status of their work to design and develop a set of open-source applications that will provide libraries with an alternative way to reveal their collections to library users. XC expects to begin rolling out toolkits in early 2010.

CARLI is working with XC to develop an NCIP driver that is compatible with our consortial Voyager application. Our goal is to offer XC as a discovery layer for Voyager, in addition to VuFind and WebVoyage.

Following the web conference, the CARLI Board approved the motion to become a Founding Sponsor of XC.  Information about XC is available on their project web site.

I-Share Best Practices

Are you training new staff or need a refresher for current staff? The CARLI web site offers many best practice procedures for Voyager Circulation and Universal Borrowing/Interlibrary Loan workflows. Check them out at: http://www.carli.illinois.edu/mem-prod/I-Share/circ.html

Online Tutorial Creation Workshop Documents Available Online

Handouts from the popular Online Tutorial Creation workshops held in June are now available on the CARLI web site,

The materials include tutorial creation resources, best practices and examples, along with a brief overview of the free screencasting program Wink, and an overview of other software that can be used to create online tutorials.

Based on the popularity of the workshops, the Instruction Team is repeating these workshops on November 6 at Dominican University, and on November 13 at Chicago State University. To place your name on the waiting list for these programs, visit the registration page.

ICAT Fall Forum Webinars December 2 and 3

Based on feedback from attendees at the spring forum, and the need to accommodate reduced travel budgets, the I-Share Cataloging and Authority Control (ICAT) team will hold a series of web-based sessions rather than one in-person meeting as they have done in the past.

The Forum will consist of up to 4 sessions, each on a different topic. The topics/agenda for the sessions are still being finalized, but please save these dates on your calendar:

• Dec 2 from 10 am to 12 noon
• Dec 2 from 1:30 pm to 3:30 pm
• Dec 3 from 10 am to 12 noon
• Dec 3 from 1:30 pm to 3:30 pm

Event details and registration information will be available soon.

Preservation Tip: Food and Drinks in the Library

Students and faculty of today are used to conducting business on the go. Whether it’s talking with friends/colleagues, doing homework or preparing for class, students and faculty in the 21st Century are multi-tasking much of their day that includes eating snacks and drinking coffee on the run in between classes. And, often, we see them in our libraries during those times.

The prohibition of food and beverages in libraries is, for the most part, shifting towards a more lenient approach. Experience tells us that most “NO FOOD OR DRINK” policies are difficult to enforce, and that hidden spills and food (often found much later) create more problems by attracting uninvited visitors that do not leave the library after hours, namely—mold, mildew and insects.

Today, many libraries, following the lead of bookstores, are open to visitors bringing along snacks and covered drinks while they study for comfort and convenience. Some support coffee carts or cafés as a way of raising revenue, providing a welcoming social environment and spreading good will on our campuses.

Here are some tips that you can use to educate visitors in your library to assist in keeping these conditions at bay:

• Develop a food/drink policy or statement appropriate for your institution or collection.
• Establish designated areas for food and drink consumption in your library (where applicable).
• Let users know that food and drink pose serious risks to library collections, equipment, furnishings and facilities, and to report any spills to library staff immediately.
• Have proper waste and recycling receptacles throughout areas where food/drink is permitted.
• Determine the types of snack and drinks, which are acceptable for your library, including the types of beverage containers allowed (e.g., spill-proof beverage containers such as re-sealable mugs, sports bottles with closeable spouts, and capped plastic water bottles) and types of food allowed. Foods that are oily or have an “aroma” should be prohibited.
• Have a visual display of what can happen when food or drinks damage library materials.
• If your budget allows, provide acceptable beverage containers for sale or to give away as a marketing opportunity for your library.

Last Copy Pilot

The Last Copy pilot launched in late April. Over 950 items have been offered for donation, of which over 95% have been accepted. To date, no institution has offered to accept VHS or LP formats. If your institution is interested in accepting these formats as a last copy, please contact support@carli.illinois.edu. The pilot will continue through May 2010.

Other Library News

Berry Named Academic Librarian of the Year

John W. Berry, Executive Director of the Network of Illinois Learning Resources in Community Colleges (NILRC), has been selected as the 2009 Illinois Academic Librarian of the Year. The award is presented by the Illinois Association of College and Research Libraries (IACRL) Forum and the Consortium of Academic and Research Libraries of Illinois (CARLI) in recognition of notable service to the Forum and to the Illinois Library Association, and for leadership and exemplary library service in an academic setting.

The full announcement is available on the IACRL web site.

Save Illinois Libraries

Funding cuts at Illinois public and school libraries and library systems undermine library support across the state, affecting our local communities at a time when library usage is soaring. Visit www.SaveIllinoisLibraries.com to support the campaign to shield the regional library systems in Illinois and the public and school libraries that they support from further state budget cuts.

You're Invited to the LIS Online Career Fair

Attend the Online Career Fair Tuesday, January 12, 2010 for an exciting day of learning how to start or to rejuvenate your library career in tough times. A variety of informational and interactive programs will be available from10 am-4:30 pm. This workshop is cosponsored by Alliance Library System and TAP Information Services. For more information about the conference, visit http://liscareerfair.org.

Samuel Lazerow Fellowship for Research in Collections and Technical Services in Academic and Research Libraries

ACRL is seeking applications for the Samuel Lazerow Fellowship. The fellowship fosters advances in collections or technical services by providing fellowships to librarians for travel or writing in those fields. The submission deadline is December 4, 2009. For more information, visit http://www.ala.org/ala/mgrps/divs/acrl/awards/samuellazerow.cfm.

UIC Librarian Named President-Elect of MLA

Ruth Holst, Librarian of the Health Sciences, University of Illinois at Chicago, has been named President-elect of the Medical Library Association (MLA). Holst served as secretary of the board of MLA from 2001 to 2004 and was named an MLA Fellow in 2002.

Upcoming CARLI Events and Meetings

Forums, Workshops and Events

October 30        Committee and Working Group Chairs, I Hotel and Conference Center, Champaign
October 30        Governing Directors, I Hotel and Conference Center, Champaign
October 30        CARLI Annual Membership Meeting, I Hotel and Conference Center, Champaign

November 6      Online Tutorial Creation Workshop, Dominican University, Chicago
November 13    Online Tutorial Creation Workshop, Chicago State University
November 19    Using Macro Express Software in I-Share Libraries: Cataloging Functions, CARLI Office

December 8      MFHD Training, CARLI Office
December 9      Voyager Cataloging Training, CARLI Office
December 10    Voyager Cataloging Training, CARLI Office

Meetings

October 27      I-Share Cataloging Electronic Resources Task Force
October 28      I-Share Instruction Team

November 2      Preservation Working Group
November 6      Collections Planning Group
November 6      Collections Working Group
November 9      E-Resources Working Group
November 10    I-Share Cataloging and Authority Control Team
November 10    I-Share OPAC Team
November 11    I-Share Cataloging Electronic Resources Task Force
November 12    I-Share Resource Sharing Team
November 12    Digital Collections Users' Group Standards Committee
November 18    Digital Collections Users' Group
November 18    I-Share Acquisitions and Serials Team, CARLI Office
November 20    I-Share Users' Group, Illini Center, Chicago
November 24    I-Share Cataloging Electronic Resources Task Force

December 2     I-Share Instruction Team
December 3     Finance Committee
December 4     Collections Working Group, Illini Center, Chicago
December 4     Digital Collections Working Group and Preservation Working Group, CARLI Office
December 7     Preservation Working Group
December 8     I-Share Cataloging and Authority Control Team
December 8     I-Share OPAC Team
December 9     I-Share Cataloging Electronic Resources Task Force
December 9     Executive Committee
December 10   I-Share Resource Sharing Team
December 10   Digital Collections Users' Group Standards Committee
December 14   E-Resources Working Group
December 16   Digital Collections Users' Group
December 16   I-Share Acquisitions and Serials Team    
December 18   CARLI Board Meeting, Kankakee Community College

For meeting times and locations or for additional information about upcoming CARLI forums, trainings, and meetings, consult the CARLI calendar.

Contact Us

All questions and comments about the e-newsletter should be directed to support@carli.illinois.edu . Subscribe to the CARLI Announce email list to receive the latest news.

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