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Purchase on Demand Pilot Project Overview
Project ResultsThe short-term I-Share Purchase-on-Demand pilot project concluded in March 2010 with 190 items purchased over a five-week period. Items purchased represented requests from 40 I-Share institutions. The project-planning group is continuing to monitor the circulation of the items that were purchased during the pilot and will provided a detailed report on their findings at a later date. Project DetailsFor the pilot, bibliographic records were loaded into I-Share for recently published items that met certain criteria (see below). When these records were requested by a library user, project funds were used to purchase the item and the item was rush processed and the request filled. CARLI and the University of Illinois at Urbana-Champaign Library each shared the cost of the project. The project built on the I-Share resource sharing tradition by exploring options for providing ready access to recent monographs that were not held by I-Share libraries or that had limited availability. Although the pilot project had a modest budget and timeframe, analysis of its outcomes will be helpful in determining the feasibility and implementation procedures of any potential future purchase on demand project. Approximately 16,700 bibliographic records were included in this project. The materials were required to meet the following criteria:
The bibliographic records were loaded into the University of Illinois at Urbana-Champaign’s Voyager database and into the I-Share Universal Catalog where they were available for request by any I-Share library user that has Universal Borrowing (UB) privileges. The only indication that the item was not currently owned was its location: “Acquired Upon Request Only—CARLI Pilot Program." Staff at the University of Illinois at Urbana-Champaign Library reviewed each request made on these titles to confirm that there was no or very limited availability of the item within the consortium. If circulating copies were available within I-Share, staff attempted to fill the request with one of the available copies. If staff confirmed that the items had limited or no availability, the book’s purchase was expedited, the item was rush processed at UIUC, and then was loaned to the patron. Items were shipped between libraries by standard ILDS overnight delivery. Items purchased under this program are assigned a four-week loan period and users are able to renew the item one time. Usage is tracked as part of the project assessment. For this pilot project, all materials purchased are the property of the University of Illinois at Urbana Champaign Library. CARLI and the University of Illinois at Urbana Champaign Library followed all applicable library records confidentiality policies throughout this project and will continue to do so for all follow-up reporting. When all funds for the project were expended, the bibliographic records of the items not purchased were removed from both the University of Illinois at Urbana Champaign Library catalog and the Universal Catalog. A small task force of librarians from CARLI Member Institutions and CARLI staff worked on the details of the project. The task force members are:
CARLI thanks the task force for its help in implementing this project. If you have any questions about this pilot project, please send a message to support@carli.illinois.edu. |
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