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Last Copy Project Overview
The Last Copy Project assists members who own the last copy of library material in Illinois and are interested in donating the materials to an institution where they could continue to be made available for use. The Last Copy Project uses the University of Illinois at Urbana-Champaign (UIUC) as the initial recipient of these last copies. Materials that the UIUC does not want or cannot house will be offered to other interested Illinois research libraries. Small and mid-sized libraries in CARLI are experiencing growing pressure to reallocate their space, funds and other resources to materials and electronic resources that serve their more immediate needs. Over the years many institutions have accumulated print materials that are no longer relevant to their curriculum or to the research interests of their respective communities, but which they are reluctant to de-accession. While limited space and the maintenance of aging library collections are urgent concerns of all CARLI libraries, some institutions are particularly pressed. This project focuses on the preservation of last copies within the Illinois academic and research library community. We acknowledge that there may be items that are no longer needed to support teaching, learning, or research at any of the CARLI member institutions and are not likely to be needed in the future. When items are not accepted by a library participating in this project, the owning library may choose to keep or discard the items that they have offered for donation. For the Last Copy Project, libraries interested in offering materials will complete a simple web form to initiate the process. Eligible MaterialsEach item offered for donation must meet the following criteria:
Offering Materials for DonationFor each item that meets all the eligibility requirements noted above, libraries should complete the Last Copy web form. Libraries will need to provide the following information:
Upon submission of the web form Upon acceptance by UIUC
Last Copy Upon shipment to UIUC All donated material becomes the property of UIUC upon shipment to them. Unless the donated item meets criteria for addition to the Rare Book Library, UIUC will add item to circulating collections with a note in the record indicating that they are part of the “CARLI Last Copy Program.” Items will be available for borrowing. The University of Illinois at Urbana-Champaign may also choose to keep the materials in long-term storage, add the materials to the regular collection, digitize the materials, etc. Donated materials that must be removed from the UIUC collection will be offered to other research libraries, and to the original donor library before being destroyed. |
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