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Preservation Working Group Minutes
April 7, 2008
Conference Call
Members attending: Jennifer Hain Teper, University of Illinois at Urbana-Champaign (Chair); Lynne Thomas,
Northern Illinois University; Kim Hale, Columbia College Chicago; Anne McKearn (Aurora University)
Staff attending: Elizabeth Clarage
- News & Announcements
- Elizabeth noted that CARLI would like about 6 months advanced notice for programs to be presented, between
the time of program planning and the actual event. This will soon become CARLI policy.
- Lynne mentioned that she has re-applied to remain on the Working Group.
- Jennifer asked if the group would like relevant announcements from preservation listservs forwarded. The
group agreed that this was a good idea.
- Review of comments and evaluations from Spring Program.
- The reviews were generally positive, with the caveat that the second group would have preferred more time
for discussion.
- There was one complaint that the presenters didn't really understand preservation in a small institutional
context. JHT suggested that if we present the program again, we should also see if we can find a presenter
from a really small institution as well.
- Future Programs--Finalizing.
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Of the possible future programs, the ranking by attendees was as follows:
- AV/Photo preservation
- Digital Migration
- Disaster Planning
- Fundraising
- Intermediate Book Repair
It was noted that the Digital Collections Forum Users Group is planning a program on Digital Migration.
The committee decided to try to put together a program on AV and Photo preservation, as well as look into
doing a repeat of the Book burning/disaster recovery program provided by the Fire Institute in
Champaign/Urbana in the summer of 2009. The AV/Photo program has a target date of October or November. We
will first look for a person in-state who can give the program, and if that doesn't work, we will try to
contract out and fly someone in.
- We will ask the speaker to focus on low-cost/no-cost preservation for these formats.
- Kim will contact Rod Slemmons at the Museum of Contemporary Photography, and the Chicago Film Archives.
- Jennifer will contact the Chicago Public Library, and the Art Institute of Chicago.
- Elizabeth will contact the Fire Institute about scheduling another book-burning.
- Jennifer will set up the wiki page for the fall program; folks responsible for contacting possible speakers
will post their results to the wiki.
- Website Status
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By Friday, May 9th, we will review all possible links for the website.
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Elizabeth will automatically move over any entries that have 5 or more sets of initials.
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Entries that have 4 initials will be moved to another list for further discussion.
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We will specify gateway sites vs. specific sites (this may require some re-organization)
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Anne will write the introduction
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When we declare it ready, CARLI will post to the website.
- New Business
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Elizabeth asked for a time frame for the fall program work. The committee agreed that possible speakers
should be contacted by April 30, with a plan by early May.
- The Campbell Center has a new director. While their preservation institute is still intact for 2008, their
funding situation is still precarious.
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Jennifer asked that we as a committee begin thinking about new directions for 2009
The meeting adjourned at 11:09 a.m.
Next Meeting: June 2, 2008, 10 a.m. - noon (conference call)
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