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I-Share Resource Sharing Team Meeting Minutes
1-22-09 Conference call
Members attending:
Marilyn Clay (Oakton Community College)
Susie Duncan, (University of Illinois at Urbana-Champaign)
Tony Heaton (Illinois Wesleyan University)
Dallas Long (Illinois State University)
Deborah Campbell (Millikin University)
Peggy Roth (Western Illinois University)
Candace Walter (Southern Illinois University at Edwardsville)
Peggy Glatthaar (University of Illinois at Urbana-Champaign)
Members absent: Pat Woodworth (John Wood Community College)
IUG Liaison: Sarah McHone-Chase (Northern Illinois University)
Staff attending: Lorna Engels, Mel Farrell
Guests: none
- Minutes of the November 19th meeting were approved prior to today.
CARLI Report: (Mel Farrell & Lorna Engels)
- Everyone should read the CARLI newsletter – there is a lot of information.
- Pay particular attention to announcements and upcoming events and registration.
- CARLI is planning on upgrading every library’s training database this spring with Version 7 software. Every library has 2 training databases – will be updating the alternative training database to all libraries access for testing prior to the production upgrade. CARLI will be announcing when time comes which could be within a month.
IUG Report: (Sarah McHone-Chase)
- IUG met on January 16th.
- There will be 4 mini Wimbas
- Voyager Reports- February 26th & 27th in Wimba. 2 days with 2 sessions per day- all sessions unique: Basic reporting, Advanced reporting, Reports for Weeding, and the Statistics Task Force presentation.
- Liaison Forum- May 21st for all liaisons.
- Board Meeting- June 5th. IUG needs all committee’s reports by April; also all groups are encouraged to choose their next chair in April as well.
- Copyright workshop- March 20th at University of Illinois at Chicago. The forum will focus on copyright in regards to course reserves. Presented by Tom Lipinski.
- IUG is interested in hearing what everyone’s “ideal ILS system” would include. Send any ideas and feedback to Sarah McHone-Chase. Improvements and features that are not offered in current system.
Test Scripts:
- We are to come up with all sorts of different scenarios at the circulation desk for everybody’s benefits.
- Charge, discharge, renew, reserve – circulation help page - written down so they can be shared with all other libraries – not step by step functionality if going step by step.
- In every library database exists a CARLI record – called I-Share test record – each library create a test patron and use that record – little more difficult to test with UB request – cluster error
- Google doc to share – Mel and Lorna will set up and everyone on committee will send them their gmail account.
- Sarah will set up circulation page – renewals, patron (create, edit, delete) – get bare bones of document – next one in could add and embellish
- Set of complete scripts by mid-May – Mel will double check - Mel will put an outline on UB section and include course reserves
- Annual reports done by May 22nd
Distance Education Wimba:
- Dallas and Peggy G co-presented the WIMBA session, Going the Extra Mile: Issues in Resource Sharing for Distance Education Students.
- Attendance is about 2/3 of those registered for the session – believe the weather was the big cause – some library closures
- Went well – lot of good discussion, especially from WIU – afternoon session not as talky as morning session – low key – very casual
- Future WIMBA sessions – would recommend 2 people doing it together
- Mel sent the results of the survey – very favorable – only 5 responses – idea from colleague – use webtab – whether showing or sharing information from desktop, send everyone to webpage
- General – all favorable – some got some good ideas to take back - others heard some good ideas although applications won’t work in their unit
- What other topics would like to see – innovations in delivery, copyright, digitization projects – other groups working on the last two topics
- Future sessions with WIMBA – review best practices, offer training in all voyager modules, patron update – Voyager 7 upgrade might need face to face – focus on WIMBA in fall and in person in spring forum.
Announcements:
- Candace brought up discussion on courtesy borrowers and libraries allowing borrowing through UB – some I-Share Libraries allow – profile sets who can borrow
- Mel will get list of libraries that allow courtesy borrowers (LL & LH) to use UB
- In standardization of UB – all LL and LH will map to not allowed for UB
- Dallas asked about patrons with multiple statuses – don’t know the original status – has outstanding UB fines and block - suggested he edit patron record and modify to match her current patron status and everything stays with her record
Tasks assigned:
- Mel will change Debbie’s name on website and her email list.
- Everyone will email Mel their gmail address
- Mel and Lorna will get a start on the test script google doc.
Meeting Dates and Deadlines
- Next Meeting: Wednesday, 25 February 2009 from 2-4pm.
- Conference call telephone number: 217-265-5200/800-363-6873.
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