12/15/06

Present: Lynn Bierma, Claudia Davidage, Sherry Gogo-Madsen, Kathleen Roegge, Deborah Stevenson, Jennifer Hansen-Peterson, Mel Farrell and Lorna Engels

Absent: Andrea Morris, Kathy Rogers, Peggy Glatthaar, Pat Woodworth

Lynn called meeting to order at 2:00

Committee went over minutes of the 11/14/06 meeting. There was confusion over language in minutes regarding Forum agenda. Minutes noted afternoon presentation as Round Table discussion should be Panel discussion. Committee agreed to leave language in the 11/14/06 minutes but note agenda for the February Forum as Panel Discussion.

Minutes were then approved.

Old Business – Documentation revisions

• Andrea – Circulation Filled Requests Workflow – working on
• Kathy and Deb – Workflow for Damaged Items – Rough Draft done and Kathy is looking it over.

Discussion over the Suspend function and how it should be used. This function should be worked into the Lost Items presentation at the February Forum. Important to notify of suspension and when suspension is cleared.  Mel will explain how the suspension function works and doesn’t work.

Lynn has confirmed with Leslie Starasta that she will lead the Document Delivery Panel discussion.  Mel will call other volunteers.

Mel will send out a formal announcement with registration.

Jenny reminded the committee that we are to incorporate the new Mentor program into the registration for our February Forum. Jenny will check with IUG on how to present this in the registration.

Open position on the I-Share resource Sharing Team due to the resignation of Kathy Rogers. Jenny has notified IUG of the need to fill this spot. IUG will talked about the replacement at their next meeting January 12th. They will decide whether to call out for volunteers or pick from current volunteer list.

Jenny – IUG Update

•  Acq/Serials Forum went well
• Cataloging Committee went over comments from their forum. Comments for basic training at forums.
• Instruction Committee – First draft of tutorials are done.
• OPAC Committee – Working on projects. Left anchored indexes should be done by 12/29/06
• Training new libraries begins Spring/early Summer
• Newsletter – First issue was sent out
• CARLI will experiment with RSS
• Blog began – Public Services Team? CARLI Homepage? Jenny will check whose Blog this is
• Amy Maroso to post training opportunities

Mel – CARLI Update

• First of two ICC Libraries have met with CARLI 
• Orientation meetings will begin to welcome new libraries, show them how the consortium works and give them an implementation timeline.
• Possible relation of the OPAC “Not Needed After Date” and Cluster Errors
• Not Needed After Date was changed to 21 days from the default of 30 days when we initially implemented Voyager.  Not Needed After Date was changed back to the 30 day default to coincide with the 30 day Hold Life setting. Paige will change the default for the Not Needed After Date

David Carlson of the Vetting Committee would like a Team summary of our findings of ILLiad Standalone system.

Lynn will send him the survey summary as well as her summary of her experience of implementing ILLiad standalone system. Vetting committee will in turn give their findings and decisions to the CARLI Board.

Next Meeting Thursday, January 18th 2:00 – 3:30

Mel will send out phone number and note on the CARLI Calendar.

Meeting adjourned at 3:05.

Respectfully Submitted,
Deborah S. Stevenson

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Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force