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I-Share Resource Sharing Committee Minutes
11/14/06
Present: Lynn Bierma, Claudia Davidage, Peggy Glatthaar, Sherry Gogo-Madsen, Kathleen Roegge, Kathy Rogers, Deborah Stevenson, Pat Woodworth, Jennifer Hansen-Peterson, Mel Farrell and Lorna Engels
Absent: Andrea Morris
Lynn called the meeting to order at 2:00pm
Minutes from the 10/18/06 meeting were approved
Old Business – Documentation Revision Assignments
- Lynn and Pat – Placing a request in WebVoyage – Done
- Peggy – Recalls Document – Done
- Sherry – Request Processing While in Call Slip Daemon – Done
- Andrea – Circulation Filled Requests WorkFlo – Still outstanding
- Deb – E-Reserves recommendations added to Reserves Document – Done
Resource Sharing Forum Planning
- Date – 2/14/07 – Kankakee Community College – Mel will handle the announcement of the Forum and registration
- Forum Schedule:
- Welcome
- CARLI Report – Mel & Lorna – Possible update on the Statewide Delivery issue if there is information.
- UB Updates – Mel
- Self Checkout Demonstration – SIUE – Claudia and staff
- Lost Items Procedures and Best Practices – Deb and Sherry – This is to include the mechanics of the procedure – No billing or fine issues will be included
- Lunch – on your own – 1hour
- Round Table Discussion – Traditional ILL & UB (how libraries handle both operations in a non-integrated environment) and Document Delivery with Q&A at the end – Lynn will ask Leslie Starasta to lead Document Delivery discussion and also call for other volunteers
- Evaluations
- IUG Update – Jenny
- Last IUG meeting was 11/10/06
- Acq/Ser group will hold their Forum 12/7/06 – registration is open
- OPAC group – Time out has been changed to 10 minutes Looking at Spell Check options for the OPAC Paige sent out e-mail asking for our committee’s input in regards to language for the AAA request scenario
- Library Mentors – IUG decided on a casual Mentoring program. Requests for a mentor or to become a mentor for a new library would come up before a meeting or forum. Mentor library staff would wear a different color badge at the meeting/forum. It was too late to begin this for the Acq/Ser Forum. This will begin with the registration for our forum in February. There will be a note in the registration for our forum if a library would like to have a mentor at the forum or if a library would like to volunteer to be a mentor at the forum for a new library.
- Susan Singleton and Margaret Chambers were guests at the 11/10/06 meeting. Will introduce a Vetting committee public site where all proposals and their current status will be posted. There will be an announcement when this site is up. Margaret Chambers will head up a CARLI Newsletter that will come out every two weeks that will provide a more formal method of communication throughout the consortia.
- Next IUG meeting will be 12/8/06
- CARLI Update – Mel and Lorna
- 28 responses to the Odyssey/Ariel survey. End date is Friday, 11/17/06. Mel will put the data in a spreadsheet. Committee decided that 28 responses was enough to go on if that is the final number.
- CARLI Staff meeting – went over the new website. Website is a work in progress. More and more documents are being added. Let CARLI support know if you searched something and couldn’t find it on the website and how you were searching the topic.
- Committee discussed timing for Forum presentations.
- CARLI Update – 10 minutes
- UB Updates – 30 – 45 minutes
- Self Checkout demonstration – 25 minutes
- Lost Items – 30 – 45 minutes
- Lunch 1 hour
- ILL/Doc Delivery – until 3:30
- Next meeting – 12/15/06 2:00-3:00 number: 217-265-6999
- Meeting adjourned 3:05pm
Respectfully Submitted,
Deborah S. Stevenson
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