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I-Share Resource Sharing Team Meeting Minutes
January 23, 2008.
Present: Susie Duncan, Lorna Engels, Mel Farrell, Peggy Glatthaar, Sherry
Gogo-Madsen, Sarah McHone-Chase, Deborah Myers(minutes), Peggy Roth, Deborah Stevenson (chair), Candace Walter
Absent: Lynn Bierma,
The meeting was called to order at 2:04pm.
The minutes from 11/28/2007 were approved and posted.
Reports
IUG Liaison Report – Sarah McHone-Chase, from the meeting on 11-30-07
*Voyager was down on December 9th as planned for updates, and the upgrade to the new version was completed in January.
*Carli database voting for the upcoming year has been completed.
*Paige has seen voyager 7.0 and is working with ExLibris on accessibility issues.
*The information for the new ILDS delivery system has been disseminated, and delivery is up and running.
*Libraries are continuing to work on purging social security numbers.
*There are 5 new CARLI libraries: Chicago School of Professional Psychology, Harrington School of Design, Rush University, Principia, and Adler School of Professional Psychology.
*They are thinking about having another copyright forum in the future to discuss more specific topics and issues- an ad hoc committee of Paige, Dallas, and Sarah decided to wait for team approval from IUG and the Public Services Committee. Elizabeth Clarage will be talking to Public Services. They feel that using volunteers would be too unmanageable, so a small committee from the two groups would be best. Details will be in a future report.
*We need more subscribers to the Small Libraries Discussion List.
*Don’t forget that the training databases are available. Every CARLI library has access to two training databases- the first is for the current version, and the second is to practice a future upgrade. In the training database, it’s not your library’s data, but you can add your own if needed. The purpose is to test functionality and practice system administration.
CARLI Report - Mel Farrell and Lorna Engels
*Welcome back Lorna!
*Out of the new CARLI Libraries, Erickson dropped out, but Principia is in.
The first orientation meeting for these new libraries was last Monday, and CARLI is working out a time table for migration for them so that they can get started quickly. This year, the people at ExLibris are not as available as they have been before, so times might be tight- CARLI would like every new library up by July 31st. The next few months will be very busy for the new libraries and CARLI staff with training and documenting.
*ILDS service through Lanter is up and running now. Things are mostly working out- still trying to gain the purple bag equilibrium throughout the state. All of the second shipment of purple bags has been sent out as well. So they’re all out! CARLI needs to go out for bids to obtain more new bags- so until then libraries will need to use canvas bags as available or padded envelopes. The programmers who created the Manifest and computer shipping site are brainstorming protection measures (to prevent inadvertent manifest and bag mess ups).
In response to ILDS:
*Sherry said that UIC has had the highest number of requests ever this semester- 547 yesterday alone! There seems to be lots of high volume all over the state.
*Someone mentioned feedback on proposed 24 hour time? Response: If the item must pass through a system, it’ll add a little time on to the expected delivery time. It’ll take a while to reach the fast turnaround, but hopefully libraries are using the best practices.
*Susie said UIUC ILL people are frustrated with change to 3 letter codes. However ILLINET libraries that aren’t direct stops are still not edited, so they have different codes for the different libraries.
When libraries have multiple locations what should you do and who do we send them to? You should check out the ELI directory. If it is not a direct stop, the library will still have the old codes- example- Cole Valley & Shorewood. A project is in the planning stages to get full street information into the Voyager patron record for every ILLINET library.
*CARLI libraries upgraded to the newest version of Voyager last week. Mel posted a document to the Resource Sharing Listserv about the three major issues that were discovered. An updated troubleshooting guide will include version 6.5.3. While a lot of the known problems are still there because the upgrade didn’t fix everything, however in talking to ExLibris, Mel says 6.5.3 fixed about 40 bugs.
CARLI Chairs Meeting – Deborah Stevenson
They had a conference call this morning. Deb will send out a summary later on the forum, upgrade, CARLI blog, etc…
Old Business
*Delivery Service- Discussed above in the CARLI report, however Diane is fantastic with keeping everyone up to date.
*Voyager Upgrade- Discussed above in CARLI report.
New Business
*Next Forum- Tentatively set for the week of April 14th in Middle or Downstate Illinois this time. Springfield is the most possible suggestion.
Possible topics include:
- New catalog front end demos, with early adopters giving reports on VU find, Rochester, and WorldCat Local.
- Touch on New Delivery System.
- Statistics- Jan Sung, Nakill Sung, andCathy Salika are possible speakers on the topic of statistics. This could include reports created by CARLI, and also a discussion of what statistics individual libraries keep, and what to do with them once you have them.
Other Discussion
*Lynn – The State of Illinois traffic report for 2007 is still being held up and will be sent out in Feb 2008.
Some libraries are still sending patron notices via ILDS. Libraries receiving notices sent incorrectly should contact the sending library if they are still arriving via ILDS instead of through the U.S. Mail. Notices to patrons (which only have a campus address) must also be sent through the U.S. Mail service to the home library. They should still be in individual envelopes and may be bundled by destination library. If you receive them sent to you incorrectly, please notify the sending library. This will be updated in the “best practices.”
*What do libraries think about receiving billing statements and invoices through email? Example: libbill@uiuc.edu
*The problem patron liaison needs updated in the CARLI wiki list Member Libraries Directory.
*The State ILLINET Interlibrary Loan Code is getting close to being completed. Lynn sent out a draft of the code.
Meeting Bullets Points
*proposed dates for forum, place, & topical outline.
*bundling clarification
*problem patron liaison needs updated in the wiki list
Date for next meeting: Wednesday Feb 20 @ 2pm.
The meeting was adjourned at 2:55pm.
Respectfully submitted,
Debbie Myers
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