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I-Share OPAC Team
?, Chair
Karen Becker (2008-2011), Kankakee Community College
Nancy Bohm (2006-2009), Lake Forest College
Jana Brubaker (2008-2011), Northern Illinois University
Paula Dempsey (2007-2010), DePaul University
Jonathan Gorman (2006-2009), University of Illinois at Urbana-Champaign
Gregory Morrison (2007-2010), Wheaton College
Amanda Pippitt (2006-2011), Millikin University
Susan Prokopeak (2006-2009), Joliet Junior College
Kathy Roegge (2007-2010), University of Illinois at Springfield
IUG Liaison:
CARLI Staff Liaison: Paige Weston
Charge
Body to which the group reports: I-Share User Group (IUG)
- Share expertise and communicate issues and concerns, such as workflow options, troubleshooting, and best practices in the area of the design of the online public access catalog.
- Specifically, maintain review process for web based OPAC development done by member libraries to gather good design ideas and to ensure customizations are within established guidelines for the OPAC in the I-Share libraries' integrated library system.
- Maintain consortial customization guidelines for local public access catalogs including review process to modify these guidelines.
- Advise CARLI staff on the development and improvement of the local OPAC default version for I-Share libraries.
- Advise CARLI staff on the development and improvement of the consortial wide OPAC for I-Share libraries.
- Cooperate with other CARLI teams to encourage improvements to the OPAC via such methods as usability testing, developing instructional materials, offering public services' forums and other appropriate projects.
- Seek team membership that represents the I-Share libraries including (but not limited to) representatives from different library divisions and different sizes of I-Share libraries.
- Document best practices for use of the OPAC component of the ILS product (hereafter referred to as “the product”) in and among member libraries and best practices for its interoperability with other consortially- licensed products.
- Develop consortial documentation, resources, training and other continuing education opportunities to assist the membership in the use of the product.
- Identify and document problems and issues with the product.
- Ensure that users of the product have communication mechanisms for sharing information related to the use of the product and a means to share locally developed materials such as documentation, best practices, reports, etc.
- Investigate member library needs for assistance, and recommend mechanisms by which this support is provided.
- Collaborate with other CARLI groups to maximize resource and knowledge sharing within the consortium.
- Assist CARLI staff with testing, documentation and training issues involved with product upgrades, as needed.
Process for identifying, appointing and replacing members and terms of service:
The team members will serve a 3-year term and terms will commence on July 1. The team members will be appointed by the I-Share User Group (IUG) from a pool of volunteers and/or nominees. A rotation system will be established so that approximately a third of the team membership is appointed each year. In the case of mid-term vacancies, the IUG will appoint new team members to fill the remaining portion of the term.
Expected reporting frequency: The team chair will submit a written report of team’s activities to the chair of IUG at the end of the fiscal year (June 30). Additional updates on activities may be requested by IUG throughout the year.
Staff or Board liaisons: One CARLI Office staff representative will serve as the liaison. IUG will appoint a liaison to the team. The IUG Liaison to the team will report on team plans and activities at the IUG meetings. The Liaison will report back to the team on plans and activities discussed at IUG.
Tasks required on completion of work: The chair will forward all documents to IUG for review and approval.
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