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Location: Board & Comms : I-Share Users' Group : IUG: Minutes 072009
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I-Share Users’ Group Meeting

217-244-7532 and (toll free) 877-607-8979.

Date: July 20, 2009 at CARLI Office

Members Attending:

Sarah McHone-Chase (2007-2010, St.U), Northern Illinois University
Carlos Melian, (2006-2009 St. U) Northeastern Illinois University
Mary Burkee (2009-2011, StU) University of Illinois Urbana-Champaign
Keith Eiten (2007-2010, Pr), Wheaton College
Jason Rossi (2009-2011, Pr) Robert Morris College
Karen Whisler (2009-2011, StU) Eastern Illinois University
Carol Reid (2007-2010, CC), Heartland Community College
Alexis Rogers (2008-2010, CC) Lincoln Land Community College
Belinda Cheek (2009-2012, Pr) North Central College
Nancy Laverdiere (2009-2012, St. U) Western Illinois University

Members Absent

Stephen Smith (2007-2010, St. U), University of Illinois at Springfield
Sandy Craig, (2008-2011, CC) Illinois Eastern Community Colleges

CARLI Staff Attending: Lorna Engels, Kristine Hammerstrand, Cathy Salika

Guests: Susan Singleton

Decisions:

  • Introduction of New Chair, Sarah McHone-Chase
  • Election/Appointment of Vice Chair Jason Rossi
    Secretary Carol Reid
  • Minutes approved: As amended
  • Next meetings:
    • August 21, 2009 (in person)
    • September 18, 2009 (in person)
    • October 16, 2009 (by phone)
    • November 20, 2009 (in person, Chicago)
    • – no December meeting—
    • January 8, 2010 (by phone)
    • February 19, 2010 (by phone)
    • March 12, 2010 (by phone)
    • April 16, 2010 (in person)
    • May 21, 2010 (in person, Eastern Illinois University)
    • June 11, 2010 (in person)
  • New & continuing Liaison to Committees:
    • Instruction Team—Jason Rossi
    • Cataloging and Authority Control Team-- Alexis Rogers
    • Acquisitions & Serials—Karen Whisler
    • Resource Sharing—Mary Burkee
    • OPAC—Keith Eiten
  • Each team will be invited to sit in on an IUG meeting during coming year

CARLI Office Report:

  • During Upgrade to 7.1, CARLI office added a category to the CARLI blog specific to WebVoyage display
  • Have ongoing plan to reapply customizations that were present in older version(s). Some customizations need to be redeveloped and reapplied; updates will continue
  • Two scheduled sessions on customization via Wimba July 23 and 24
  • CARLI Annual Meeting is Oct. 30 at I-Hotel
  • CARLI Board Meeting is September 25
    • Agenda items include another round of I-Share membership in 2010
  • I-Share performance evaluations show continuing problems with records showing multiple holdings; CARLI office in discussion with Ex Libris
  • Monitoring other projects including:
    • WorldCat Local pilot
    • VuFind open source development on hold
    • Ex Libris Focus group on URM (Unified Resource Management Sys) to replace WebVoyage contains CARLI staff members
    • Ex Libris possible patch to WebVoyage 7.1 this summer
    • Resource Sharing Code Task Force (Board Task Force) will be reconvening to complete its task
    • Trial of bX, a recommender software add on to SFX
    • EZ Search, a federated software by UIUC
    • WebFeat is being discontinued by Serial Solution. CARLI does not plan to replace it

Team Reports:

  • Acquisitions & Serials Team
    • Meeting is upcoming
  • Cataloging and Authority Control Team
    • Meeting is upcoming
  • Resource Sharing Team
    • Meeting is upcoming
  • Instruction Team
    • Meeting is upcoming
  • OPAC Team (Keith Eiten)
    • Amanda Pippitt (Millikin) is Chair
    • Discussed benefits of meeting in person , on phone or via WIMBA
    • Discussed ‘enhanced brief record’ and have recommendations ready; this will be the default view. Discussed expansion or contraction of some fields. Libraries will have options for other record views
    • Customization guidelines and standardized views are important
    • OPAC enhancements requested by libraries are being considered
    • Bulleted list of customization prioritized or scheduled for usability testing
    • Possible Spring forum, how to run usability testing or possible forum/webinar topic: how to customize WebVoyage.

Agenda Items:

Review of Forums

  • Copyright forum
    • Was well received and attended, sponsored jointly with Public Services Group
    • Money from Programming and Planning Committee will need 6 month lead
    • Possible repeat with different speaker or Wimba session or sessions (monthly)
    • Lorna will look for possible speakers for Spring or monthly Forum
  • Reports Forum
    • Previous Forum well received
    • Possible creation of a Task Force to oversee Spring Forum
    • find experts in area within CARLI membership
    • Creation of Reports Interest Group (email list)
    • Nancy, Cathy and Jason will look at interest group, task force, etc
  • Liaisons Forum
    • Best in Spring, possibly by Wimba
    • Round table discussions of ILS uniformly popular, repeat on another topic?
    • OPAC team presentation on customization guidelines with small breakouts

Susan Singleton

  • XC or eXtensible Catalog update
    • Most of the toolkits are near completion
  • OLE discussion continuing
  • Adding content to VuFind interface; ICE from Syndetics, indexed summaries & T of C
  • Resource Sharing Standardization
    • includes 3 possible solutions:
      • ultimately patron’s responsibility;
      • central fine fund ;
      • a library is financially responsible for items their patrons check out
    • Standards should be set by end of 2009 and included in yearly I-Share agreement (will also speak to collection development standards)
  • Cooperative Collection Management
    • Collections of things non-essential can be better coordinated
    • I-Share libraries should not stop collecting and depend on shared collections
  • IUG should keep examining ILS and open source marketplace

Updates on Task Force

  • Usability
    • Clarification has been sent out
    • 16 responses; volunteer list will go to Paige and OPAC Team
    • Email list created, active after end date of July 30
  • CATer (Cataloguing Electronic Resources)
    • 5 people responded, this could be optimum size
    • Group will look at gaps in experience and ask for more members if needed
    • Another call for volunteers sent next week
  • Ad Hoc Task Force for Reports (see discussion under Forums)

Discussion of ILS

  • A variety of sources were shared
    • OCLC report
      http://www.oclc.org/us/en/reports/onlinecatalogs/default.htm
    • NISO Forum
      http://www.niso.org/news/events/2009/lrms09
    • Library Technology Report (Nov/Dec 2008 issue)
    • Lorna’s list of webpages
  • Lots of vendors selling ‘cloud’ storage, hosting and support
  • Review sources and discussion to continue next meeting

Future Agenda Items

  • Determine questions to ask teams attending meetings
  • Invite teams to meetings, starting with September
  • Forums (liaisons and copyright)
  • Fines and Fees for Universal Borrowers
  • Future of ILS
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Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force