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I-Share Users’ Group Meeting
June 26, 2009
Booth Library, Eastern Illinois University, Charleston, IL
Members Attending:
Carlos Melian (2006-2009 St. U) Northeastern Illinois University
Stephen Smith (2007-2010, St. U) University of Illinois at Springfield
Alexis Rogers (2008-2010, CC) Lincoln Land Community College
Karen Whisler (2009-2011, St. U) Eastern Illinois University
Sandy Craig (2008-2011, CC) Illinois Eastern Community Colleges
Stephanie Graves (2006-2009, St.U) Southern Illinois University at Carbondale
Keith Eiten (2007-2010, Pr) Wheaton College
Members attending on phone:
Sarah McHone-Chase (2007-2010 St. U) Northern Illinois University
Mary Burkee (2009-2011 St. U) University of Illinois, Urbana-Champaign
Xiaotian Chen (2006-2009, Pr) Bradley University
Members not present:
Jason Rossi (2009-2011, Pr) Robert Morris University
CARLI staff attending:
Lorna Engels, Kristine Hammerstrand
CARLI staff attending on phone:
Cathy Salika
Decisions:
- Minutes approved, with 4 corrections.
Team Reports:
- Acquisitions & Serials Team
- Fiscal Period Close questions have been added to the FAQ.
- HACQFest was successful, with positive feedback. Might offer these twice a year, limiting registrations to facilitate one-on-one conversations.
- May plan an open conference call for late August or early September to elicit conversations on the recent Voyager upgrade and any persistent problems.
- Cataloging and Authority Control Team
- Reviewed comments on the last joint forum with Acq. & Ser. Team on technical services workflows.
- Reviewed current objectives that are listed on the annual report.
- Discussed possible joint forum with Resource Sharing team on shelf inventory.
- Instruction Team
- Sponsored two workshops on using Wink for online tutorial creation: in Champaign on June 5, and at Columbia College in Chicago on June 12; responses were positive. Probably will offer them again, since there were long waiting lists for both workshops.
- OPAC Team
- June meeting was short, consisting mostly of discussion with Paige Weston on functionality and performance (anticipated) of WebVoyage 7.
- Since the meeting have been discussing via e-mail ways to improve the too-brief "brief" display in Universal Catalog in WV7. Hope to have an enhanced brief display ready to roll out by early July.
- Resource Sharing Team did not meet since the last IUG meeting.
CARLI Office report:
- The upgrade to Voyager 7.1 went faster than anticipated.
- CARLI staff are monitoring the performance of WV7, adding memory and tweaking parameters as needed; have discovered that the TOMCAT database crashes unexpectedly for unknown reasons; also that search sessions have not been properly closing after the allotted time, which has been holding up server resources, and are working on solutions.
- CARLI staff have been communicating with users that the brief display in WV7 was "out of the box," and that a more adequate display is in the works; also have been communicating with users that many local customizations could not be done before the upgrade, but will continue to work on them after the upgrade.
- CARLI staff are working on a cluster of roll-outs over the summer, to re-introduce our usual customizations, and an enhanced brief display.
- CARLI board is considering accepting new I-Share members in Summer 2010; if so, then there will be no major upgrades to Voyager at that time.
- Serials Solutions will stop offering WebFeat next year; CARLI will not do an RFP for a new federated search product.
- This summer there will be a 30-day trial of a new SFX service called BX, which provides recommendation links for related journal articles.
- UIUC has developed “EZ Search,” a home-grown federated search product; and has contacted CARLI for possible collaboration.
Agenda discussion:
- Reviewed FY 2009 activities; discussed IUG FY 2009 annual report
- Plans for next year
- Began discussion of possibly moving to more conference call meetings throughout the year.
- Discussed a possible ad hoc task force to run an annual statistics forum or Wimba session.
- Discussed need to monitor activities of the Usability Testing volunteers and of the Cataloging of Electronic Resources task force.
- Discussed inviting members of the IUG teams to call in or attend all or part of IUG meetings; a different team each meeting.
- Discussed possible task force to study relationships between copyright and licensing agreements of online full-text sources.
- Will need new liaisons next year for ICAT, Instruction, and Resource Sharing.
- Approved the final version of the charge for the CAT/ER task force.
- Approved the call for volunteers for Usability Testing and CAT/ER; these will be open the entire month of July.
- Future of the ILS
- Reviewed the compiled comments from ILS discussion at the Liaisons' Forum and Library Directors' Forum.
- Compiled comments will be posted to the CARLI website.
- Discussed whether IUG should engage with a wider range of readings (e.g., OCLC's recent report "Library Catalogs: What Users Want" or attend a relevant seminar/webinar.
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