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I-Share Users’ Group Meeting
May 22, 2009
CARLI Office
Members Attending:
Carlos Melian (2006-2009 St. U) Northeastern Illinois University
Mary Burkee (2009-2011 St. U) University of Illinois, Urbana-Champaign
Sarah McHone-Chase (2007-2010 St. U) Northern Illinois University
Sandy Craig (2008-2011, CC) Illinois Eastern Community Colleges
Alexis Rogers (2008-2010, CC) Lincoln Land Community College
Karen Whistler (2009-2011, St. U) Eastern Illinois University
Keith Eiten (2007-2010, Pr) Wheaton College
Jason Rossi (2009-2011, Pr) Robert Morris University
Guests attending:
Cason Snow, ICAT
Rebecca Martin, IBI
Priscilla Matthews, ICAT
Sharon Nelson, IACQ
Amanda Pippitt, OPAC
John Gorman, OPAC
Randy Kuehn, IACQ
CARLI staff attending:
Lorna Engels, Mel Farrell, Kristine Hammerstrand, Casey Sutherland
Decisions:
- Minutes approved, with 1 correction.
CARLI Report:
- Voyager upgrade version 7.1 on schedule (June 14th): Libraries asked to hold 3 business days open for upgrade. Catalog will be in read-only for those 3 days.
- Performance issues after upgrade are expected. Libraries are encouraged to contact CARLI with any issues noticed.
- Libraries are encouraged to look at Voyager upgrade page.
- Small amount of traffic on last copy pilot project.
Team Annual Reports:
- Acquisitions & Serials Team
- Picked theme of workflow redesign for year
- Worked with ICAT group on workflow programming
- 3 mini forums throughout the state on workflow redesign
- Cataloging and Authority Control Team
- At request of CARLI staff, looked at reduplication functions for future interface.
- Made recommendation regarding 996 field in OCLC record (that each library should decide issue for itself).
- Worked with IACQ on programming.
- Will continue to monitor RDA.
- Instruction Team
- Broadened scope of team charge.
- Presented spring forum on instructional technologies.
- Tutorial workshops coming up in June. There may be more of these offered in the future.
- OPAC Team
- Preparing for Voyager upgrade.
- “Text-me this call number” feature.
- Worked with VUFind.
- Customization hasn’t been as much as an issue lately. That might change again after the upgrade.
- Resource Sharing Team
- Revised charge.
- WIMBA session in January for resource sharing for distance education students.
- Provided test scripts regarding client functionality for upgrade.
- Possible future forums: electronic course management, privacy/ confidentiality concerns, and back to the basics (best practices for workflows).
Agenda Discussion:
- Charge of the Cataloging Electronic Resources/Electronic Resources Display in the OPAC Task Force (2009).
- Need to clarify what is meant by use of “access” (3rd bullet point).
- Discussion of membership for this group.
- New date of November 1st for this group to have their initial assessments done.
- Jessica will be CARLI liaison to this group.
- Status of Usability Testing Volunteer Group.
- Draft of putting out call for volunteers.
- Listserv for usability will be out soon.
- Edits made to language regarding volunteer list and in definition of what systems would be tested. Also, information on how to volunteer will be added, as well as a place where the volunteer can confirm that s/he has experience with usability, and a checkbox to confirm that volunteer has permission from administration to volunteer.
- Lorna will send revised charge to IUG first.
- Review of Liaisons Forum
- Evaluation sheets reflected that participants felt that the event was worthwhile.
- Discussed having another one next year, at a different time of year.
- Many commonalities in comments during ILS discussion.
- ERMS contract with Serials Solutions
- Carlos got pricing. Maybe a few other institutions are interested. We had information about the contract out in the newsletter before. Maybe try to get info out other ways too? Multiple institutions in the same area getting the product together would make for more efficient pricing.
- I-Share Team vacancies
- New members have been selected.
- Invitations will go out to the approved volunteers soon.
- Other
- Agenda item for next meeting will be Resource Sharing Task Force update.
- Next meeting, June 26th, is at Eastern Illinois University.
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