|
I-Share Users’ Group Minutes
217-244-7532 and (toll free) 877-607-8979
Date: March 27, 2009
CARLI Office
Members Attending:
Carlos Melian, (2006-2009 St. U) Northeastern Illinois University
Mary Burkee (2009-2011, StU) University of Illinois Urbana-Champaign
Xiaotian Chen (2006-2009, Pr), Bradley University
Keith Eiten (2007-2010, Pr), Wheaton College
Stephanie Graves (2006-2009, St.U), Southern Illinois University at Carbondale
Sarah McHone-Chase (2007-2010, St.U), Northern Illinois University
Jason Rossi (2009-2011, Pr) Robert Morris College
Karen Whisler (2009-2011, StU) Eastern Illinois University
Carol Reid (2007-2010, CC), Heartland Community College
Stephen Smith (2007-2010, St. U), University of Illinois at Springfield
Alexis Rogers (2008-2010CC) Lincoln Land Community College
Members Absent:
Sandy Craig, (2008-2011, CC) Illinois Eastern Community Colleges
CARLI Staff Attending: Lorna Engels, Kristine Hammerstrand, Cathy Salika
Decisions:
- Minutes approved: as amended
- Next meeting: April 24 at Heartland Community College
CARLI Board Report:
- Oct 30 annual meeting at I Hotel
- Approved product proposal from Product and Services committee; will look at ways to do “purchase on demand” materials not available in I-Share ($5,000)
- No additional I-Share libraries for 2010 (recommendation to wait another year for adding more libraries)
- Cost recovery program for projects that extract information from I-Share (example of data clean up projects, item status data, etc) Will have definition of ‘routine project’ and will provide estimate before instituting
- Operational budget issues discussed in depth
- Analyzer contract from Voyager cancelled (web based reporting tool); never been able to get it to work in our environment
- Voyager upgrade
- Survey about training databases is out now. Voyager 7.03 training database will be available soon
- June still target date. Version that will be implemented still to be determined.
- Check board minutes for additional information
Team Reports:
- Acquisitions & Serials Team
- Met at CARLI office, spent afternoon working on Voyager checklist scripts
- Forum for April 30 at UIS
- Cataloging and Authority Control Team
- 3 mini forums resulted in positive feedback
- Spring forum for April 30 at UIS (planning for upgrade in cataloging and acq/serials, workflows, panel discussion on workflows, cataloging break outs, table discussion for acquisitions)
- Planning fall forum, discussion of selection of next Chair
- Follow up discussion on Voyager upgrade; reviewing checklists for cataloguing module
- Resource Sharing Team
- Checklist scripts proceeding nicely
- Looked at Ex Libris release notes about Voyager upgrade
- Future of ILS discussion, list of questions to discuss at next meeting
- Planning Wimba presentations on Voyager upgrade features for Circ/Resource Sharing
- Instruction Team
- Forum on April 2 on Using Social Technologies in Library Instruction at UIS
- June 5 & 12 Tutorial creation workshops (Eastern & Columbia) using WINK,, hands on help with planning, storyboarding,& recording (attendees limited to 15)
- New chair is Rebecca Martin (current chair starts maternity leave in May)
- OPAC Team
- Voyager Upgrades and VuFind version 1.0 discussion
- Usability document discussion
- Jon Gorman gave interim account of efforts to integrate records into RefWorks
CARLI Office report:
- CARLI survey asking for satisfaction with CARLI services and products results currently out and more information will be in newsletter
- Looking for volunteers, response has been good, open until end of April
- HACQfest for acquisitions module on June 9 at CARLI office
- Reminder to check system status page for the blog update
- Public Services Working Group has regional open houses on May 22 at Heartland and ISU, May 29 at John Wood and Quincy and June 19 at Northwestern
- Voyager upgrade—still progressing, not sure which version will come up on in June
Agenda Discussion:
- Volunteer usability group—finalized draft and approved. OPAC team will oversee
- Reports Forum—use of Wimba is good, limits presentation to 1 hour (multiple days)
- Ad Hoc Statistics Task Force charged completed; good document!
- Copyright workshop was popular; work on follow up copyright workshop next year
- Liaisons Forum Planning
- May 21 in Champaign, registration open on April 20(save the date to the Liaisons list)
- Morning: Registration, introduction of new liaisons, when to call support, statistics report overview usability checklist, Voyager upgrade, break for lunch,
- Afternoon: future of ILS discussion (ask liaisons to discuss with others in library and bring thoughts)
- E-resources cataloguing task force (Steven Smith)
- With cataloguing guidelines about 5 years old (although some updates), Stephen proposes new task force to look at electronic resource guidelines with input from variety of teams and working group
- Some perspective needed on separation of e-resources (e-books, streaming media, online journals).
- Xiaotian was on the 2003-2004 task force drafting the 2004 guidelines. He said SFX was not a factor then but now SFX is playing an important role in retrieving e-journals. The old task force did a national survey in 2003 before drafting the guidelines and he did a similar survey in 2008.
- Stephen, Xiaotian, Keith and Carlos will draft charge and guidelines based on 2004 document (2006 update) Jessica will be liaison from CARLI (with Paige also helping out)
- Identify best practices
- Develop recommendations
- Call for volunteers
- Forum evaluations revised to be more quantitative: workshops, forums and Wimba evaluations
- Lorna will design a template for online survey for each type of meeting
- Future of ILS
- Must keep
- Seamless Universal borrowing
- Discovery layer and back end work seamlessly together even if from different vendors
- Text messaging call numbers (expand)
- Shelf status, limit by location, hot links to call numbers, authors, etc
- Bulk importing and reporting
- Data integrity
- “Instant” updating
- Annoyances
- ‘Click heavy’
- Response time, (long time to load, work faster)
- Multiple volume requesting
- Search logic (should default to ‘and’)
- Easier authentication (minimum passwords)
- Communication with external billing systems
- Lack of customization
- Easily linking and presenting streaming visual media
- Popular title issue
- Lack of integration between clients (Circ & Bib info)
- Having to recustomize with each upgrade
- Dreaming big
- Something already ready for mobile browser
- Integrated ERMS into acquisitions client
- Widget approach to catalog searches
- Contact info/location information within catalog
- Chat messaging within catalog
- Text messaging within catalog (overdue notices etc.)
- Built in citation management tools
- ILS that communicates with billing systems (Banner)
- “did you mean” feature, more than dictionary, also thesaurus
- Multiple metadata schema
- Transparent search logic
- More Robust faceted search approach
- ‘Other users searched’ helps
- Mashup catalog/article database, single do-it-all library spot
Director’s questions included:
Timing of ‘moving’ to another system—how will we know when to move?
What is our tolerance for risk?
Future Agenda Items
E-resources cataloguing task force
Finalize approach to ILS discussion at Liaison forum
|
Search
Board
Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee
Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group
Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team
Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force
|
View Calendar
Email Lists