Location: Board & Comms : I-Share Users' Group : IUG: Minutes : IUG: Minutes 011609
I-Share Users’ Group Meeting

217-244-7532 and (toll free) 877-607-8979.
CARLI Office conference call

Date: January 16, 2009

Members Attending:
Carlos Melian         (2006-2009 St. U)        Northeastern Illinois University
Mary Burkee         (2009-2011, StU)         University of Illinois Urbana-Champaign
Xiaotian Chen         (2006-2009, Pr),             Bradley University
Stephanie Graves         (2006-2009, St.U),         Southern Illinois University at Carbondale
Sarah McHone-Chase    (2007-2010, St.U),         Northern Illinois University
Karen Whisler         (2009-2011, StU)         Eastern Illinois University
Carol Reid         (2007-2010, CC),         Heartland Community College
Stephen Smith         (2007-2010, St. U),         University of Illinois at Springfield
Sandy Craig,         (2008-2011, CC)            Illinois Eastern Community Colleges
Alexis Rogers         (2008-2010CC)            Lincoln Land Community College

Members Absent
Keith Eiten         (2007-2010, Pr),             Wheaton College
Jason Rossi         (2009-2011, Pr)             Robert Morris College

CARLI Staff Attending: Lorna Engels, Cathy Salika, Kris Hammerstrand, Jennifer Masciadrell (IACQ liaison)

Guests:
IACQ team members:
Tammy Schnell (2006-2009), Lincoln Land Community College
Ted Schwitzner (2006-2009), Illinois State University
Sharon Nelson (2007-2010), Northern Illinois University, Chair

Decisions:

  • Minutes approved: As corrected.
  • Next meeting: Feb 20, 2009 (Conference call)

CARLI Board Report: (Has not met)
I-Share agreement draft sent to Board; now in review by UI legal counsel
Any text changes would go back to the Board

Team Reports:

  • Acquisitions & Serials Team
    • Registration open for regional forums on Feb 3 (Chicago), March 3 (Greenville) and March 19(Bloomington)
  • Cataloging and Authority Control Team
    • Jan 13 meeting,
    • Brief update on mini forums with volunteers for note taking
    • Finalized recommendations “wildest dreams” bibliographic updates for VuFind,
    • Continued discussion on joint Spring Forum at UIS
    • Follow up on tag table revisions discussion with target date Jan 19
  • Resource Sharing Team
    • Meeting next week;
    • Dallas Long and Peggy Glatthaar presented 2 Wimba sessions on Resource Sharing for Distance Education Students, January 15, 2009
  • OPAC Team
    • Keith not present-no report
  • Instruction Team
    • Putting together Forum on April 2
    • Upcoming workshops June 5 (Eastern) June 12 (Columbia)
    • Instruction Chair on maternity leave in May,  incoming chair will take over  in May

CARLI Office report:
See newsletter for complete information
Copyright workshop registration open; no specific duties for IUG members
Voyager 7.# will be made available for training databases later this Spring

Agenda Discussion:

  • Discussion with IACQ Team members 10:15 – 10:30
    • Discussion of charges for IACQ team
    • IUG communication to the groups (liaison)
    • Chose incoming chairs by May or June
  • Review and approval of draft for volunteer usability group process   
    • Discussion of library responsibility and costs
    • Library liaisons should sign up for listserv as well
    • Start with testing limited to OPAC
    • Will send draft to OPAC team for comments
  • Reports Forum
    • Todd Spires (30 Minutes) Donna Smith (30 minutes) for their sessions; looking for additional speakers to fill out their time slots
    • Ask Reports list for additional volunteers: Cathy will look into this further
  • Update on Ad Hoc Statistics Task Force
    • Group discussed needed statistics; only 3 or 4 statistics used overall
    • Information in annual statistics package adequate; will include additional language highlighting how this information can be used
    • No existing stats changed
    • Document draft by end of January
  • ILS discussion
    • Carlos will talk to Susan about pacing for our consideration
    • Can documentation of discussion with Susan be shared with teams
    • Webliography on the CARLI website can be shared

Future Agenda Items
Ad Hoc Statistics Task Force Final report

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Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force