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I-Share Users’ Group Meeting
December 19, 2008
Conference call
Minutes prepared by Sarah McHone-Chase
Members Attending:
Carlos Melian, chair (2006-2009, St. U) Northeastern Illinois University
Keith Eiten (2007-2010, Pr.) Wheaton College
Sarah McHone-Chase (2007-2010, St. U) Northern Illinois University
Sandy Craig (2008-2011, CC) Illinois Eastern Community Colleges
Xiaotian Chen (2006-2009, Pr.) Bradley University
Jason Rossi (2009-2011, Pr.) Robert Morris College
Karen Whisler (2009-2011, St. U) Eastern Illinois University
Alexis Rogers (2008-2010, CC) Lincoln Land Community College
Stephen Smith (2007-2010, St. U) University of Illinois at Springfield
Mary Burkee (2009-2011, St. U) University of Illinois, Urbana-Champaign
Stephanie Graves (2006-2009, St. U) Southern Illinois University, Carbondale
Members Absent: Carol Reid
CARLI Staff Attending: Kris Hammerstrand, Susan Singleton, Lorna Engels, Cathy Salika
Decisions
November 13th notes approved with corrections.
IUG will organize meetings amongst itself and with teams to start discussing future of the ILS – action item for next meeting to talk about organizing this.
CARLI Board Report: Reported by Susan Singleton
CARLI facing budget challenges. Board voted to postpone 3rd year of e-resources. CARLI staff will be testing tables of contents for Syndectics ICE (Indexed Content Enrichment), to see if it can be used with VuFind.
New interface design for CARLI digital collection.
June 15-17 for Voyager upgrade (7.0.3 or 7.1).
Draft of new official I-Share agreement was seen by the board & is now with legal council for review. This agreement clarifies the purpose & responsibilities of I-Share membership
Team Reports
IACQ - Karen
Last met December 8th.
Discussion of upgrade testing
Planning of mini forum
January 9th next meeting via conf call
ICAT – Stephen
Last met Dec 9th
Forum on April 30th IUS—Voyager upgrade in the morning, afternoon workflow analysis
Discussion of OCLC record policy – ICAT decided not to make a recommendation or issue a formal opinion on the 996 field
January 13th next meeting
Instruction – Lorna
Last met December 3rd
Forum on April 2nd UIS– Morning: panel discussion on LibGuides; afternoon breakouts: clickers, wiki, embedding multimedia in lessons.
January 14th next meeting
OPAC – Keith
Met on Dec 9th
Short meeting – mostly Paige’s report on VuFind.
830 Field for series uniform title to be included on indexing for V-U Find
Discussion of the possibility of Twitter for Hold or Reserve notification in the future
Next meeting January 13th
Resource Sharing – Sarah
Meeting of December 17th cancelled because no agenda items
January 15th WIMBA sessions -- Distance Ed ILL, with Dallas Long and Peggy Glatthaar, speakers
Next meeting January 22nd
Agenda Discussion
IUG charge was approved by CARLI Board, as were the team charges, relatively unchanged. Lorna will post.
Discussion with Susan regarding ILS. Board and Directors have met several times regarding this. Directors are very comfortable with open source alternatives, perhaps mixed with commercial service components. CARLI would still host. Looking for high degree of interoperability. In discovery, looking for more content than just unfederated searching. Looking for operability with social networking services. In open source world, more possible for library to run own ILS, but still able to loan and borrow in consortium. IUG to come up with next steps for this discussion: Education component, knowing what librarians and staff, students, etc think of this idea. IUG needs to form some questions, perhaps meeting with all teams, and report back to Susan. We should be addressing the issue now, so that we are prepared if something great comes along, or if what we have now becomes intolerable, unusable. Vendors are more interested in making their products able to communicate with open source. Any user testing should be done by outside group however.
Usability Testing Task Force – Carlos would like some members of IUG to start this, and get the charge of such a group defined. Wants a proposal for this group, timeline, details, etc., and have that brought back to IUG for approval. They will also discuss remuneration for volunteers. Probably Paige should be involved, also interested: Keith, Karen, Carlos, Stephanie. Maybe put out open call to institutions to get volunteers for future. Lorna will contact Paige. Will meet January 8th, 10:30, and hopefully bring something back to IUG on January 16th, or, saving that, February 20th. Lorna will organize this call.
Reports Forum – still lining up speakers. Xiaotian spoke to Todd Spires, who is interested in speaking. Cathy will confirm with him and also with Donna Smith. Still need to put out Save the Date – Lorna will take care of this. We will stay with the topics decided last meeting (four topics altogether, Cathy and Anne doing the other two). Call for volunteers will only go out if any speakers are unavailable. Thanks to the group who had worked on this (Cathy, Alexis, Sandy, Mary, and Anne).
Future Agenda Items
ILS and how we will proceed with that discussion.
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