217-244-7532 and (toll free) 877-607-8979.
Date: Oct 31, 2008
CARLI Office

Members Attending:
Carlos Melian,         (2006-2009 St. U)        Northeastern Univerisity
Mary Burkee         (2009-2011, StU)         University of Illinois Urbana-Champaign
Xiaotian Chen         (2006-2009, Pr),             Bradley University
Keith Eiten         (2007-2010, Pr),             Wheaton College (phone)
Stephanie Graves         (2006-2009, St.U),         Southern Illinois University at Carbondale (phone)
Sarah McHone-Chase    (2007-2010, St.U),         Northern Illinois University
Jason Rossi         (2009-2011, Pr)             Robert Morris College
Karen Whisler         (2009-2011, StU)         Eastern Illinois University
Carol Reid         (2007-2010, CC),         Heartland Community College
Stephen Smith         (2007-2010, St. U),         University of Illinois at Springfield
Sandy Craig,         (2008-2011, CC)            Illinois Eastern Community Colleges
Alexis Rogers         (2008-2010CC)            Lincoln Land Community College

CARLI Staff Attending: Lorna Engels, Cathy Salika, Paige Weston

Guests: members of the OPAC Team and the Resource Sharing Team

Decisions:

• Sept 19, 2008 Minutes approved, Thanks to Sarah McHone-Chase
  
• Approved revised Instruction Team charge
  
• Next meeting: November 13 (in smaller meeting room)

CARLI Board Report: Next meeting is December 5, 2008, Lincoln Presidential Library, Springfield

CARLI Office report:

• Group email list to be set up for chairs of various committees
• Text me the call number—44 libraries requested in their catalog (plus shared catalog)
• VuFind version 1.X due out in November
• ILS focus group
• SFX webcasts continue and SFX Hackfest scheduled for 18 December
• Copyright (e-reserves) forum March 20, 2009, at University of Illinois at Chicago, Student Center East, approved by Program & Planning committee

Chairs meeting (Held at CARLI annual meeting)

• New email list: Communication between chairs and groups outside their membership will help to coordinate efforts between teams, working groups, etc. Carlos suggested Vice Chairs be subscribed to the email list as well
• Reminder to send bullets to the newsletter
• New guidelines for teams and chairs handed out
• Annual report now due to the Board in May

Team Reports:

• Acquisitions & Serials Team reported by Karen Whisler
  
  • Sharon Nelson has a new tasks and ideas list, including how CARLI wiki can be used
    
  • Mini forums with ICAT discussed
    
  • Quarterly conference call concerned work flow issues
• Cataloging and Authority Control Team reported by Stephen Smith
  • Forum planned April 30 dedicated to Voyager Upgrade information
  • Discussion of cataloguing issues
  • Reviewed team charge
• Resource Sharing Team reported by Sarah McHone-Chase
  • Discussed team charge
  • WIMBA session instead of fall forum in Jan or Feb
  • Discussed spring forum
• Instruction Team reported by Lorna Engels
  • Discussed future forum at UIS in April (social technology in instruction)
  • Discussed trainings for tutorials on storyboarding, etc. as early summer forum alternative (possibly at EIU)
  • Discussed charge
• OPAC Team reported by
  • Finalized changes with Web Voyage and screen readers
  • Security issue with VuFind brought to CARLI’s attention
  • Priorities discussed including usability studies
  • Developing icons in VuFind for certain items

Agenda Discussion:

• IUG charge
  • In bullet format
  • Reflect future ILS issues, including assessment, planning
  • Conference call between Sarah, Stephen, Carlos, Paige and Lorna to discuss wording
• Reports Forum
  • Scheduled for Feb 26 and 27 as WIMBA sessions
  • Cathy, Sandy and Alexis will coordinate
• Liaison Forum
  • Scheduled for May 21, 2009
  • Look for somewhere to hold it in Champaign area
• OPAC Team charge
  • Guests include John Gorman, Jana Brubaker, Amanda Pippin and  Kitti Canepi
  • Discussion of broadening charge to include other aspects or ‘products
  • Proposal of new team or group to deal with SFX or ERMS
  • Discussion concerning insertion of a line about reporting to IUG
  • Advisory aspects of OPAC to IUG
  • Usability testing should be done by a development team (Discussion of viability, paperwork, cost, restrictions
• Resource sharing Team charge
  • Broad enough statement that  it will work within scope
  • Discussion concerning insertion of a line about reporting to IUG

Future Agenda Items

• Acq-Serials Chair (Sharon Nelson) invited to November meeting to discuss charge
  
• Liaison forum
  
• Reports forum
  
• Usability studies: discussion of viability
  
• SFX/ERMS team or group proposal
  
• Statistics Task Force
  
• Review updated charges
  
• Timeline for revised IUG charge to go to Board meeting

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Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force