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I-Share Users’ Group Meeting Minutes
Date: Sept. 19, 2008
CARLI Office
Members Attending:
Carlos Melian, chair (2006-2009, St. U) Northeastern University
Xiaotian Chen (2006-2009, Pr) Bradley University
Keith Eiten (2007-2010, Pr) Wheaton College
Stephanie Graves (2006-2009, St. U) Southern Illinois University at Carbondale
Sarah McHone-Chase (2007-2010, St. U) Northern Illinois University
Karen Whisler (2009-2011, St. U) Eastern Illinois University
Stephen Smith (2007-2010, St. U) University of Illinois at Springfield
Sandy Craig (2008-2011, CC) Illinois Eastern Community Colleges
Alexis Rogers (2008-2011, CC) Lincoln Land Community College
Mary Burkee (2008-2011, St. U) University of Illinois, Urbana-Champaign
Members Absent:
Carol Reid (2007-2010, CC) Heartland Community College
Jason Rossi (2009-2011, Pr) Robert Morris College
CARLI Staff Attending:
Cathy Salika, Lorna Engels
CARLI Public Services Working Group Guests Attending:
Elizabeth Clarage, Jen Masciadrelli (on phone),
I-Share Instruction Team Guests (on phone):
Randi Sutter (chair) Heartland Community College
Rebecca Martin Northern Illinois University
Terry Huttenlock Wheaton College
Jessica Gibson (staff liaison)
Decisions:
- Minutes approved: As Amended.
- Next meeting: October 31st.
CARLI Office report (Lorna Engels):
- 25 libraries have customized VuFind.
- VuFind FAQ is up on web.
- Staff Liaisons group has created Guidelines for CARLI Committee Chairs and Members.
- Board is meeting concurrently with IUG meeting, so no report.
- Register for CARLI Annual meeting (October 24th).
- Testing for Voyager 7 will begin in Nov-Dec, working up to testing Voyager 7.1.1 by Spring. Voyager 7.1.1 is planned for implementation by summer.
- OPAC vacancy will be filled. Vacancy on Acq/Ser will remain unfilled.
Team Reports:
- Acquistions/Serials (Karen Whistler)
- Planning joint forum on May 5th with Cataloging/Authority Control: morning session, Voyager 7 transition; afternoon session, follow-up on workflow analysis.
- Cataloging and Authority Control Team (Stephen Smith)
- Last met on September 4th.
- Forum on September 10th went well.
- Exlibris plans to support Voyager for the foreseeable future.
- Next meeting, October 14th.
- Instruction Team (Stephanie Graves)
- Met September 3rd.
- Discussed their team charge.
- Spring forum: still waiting to hear back from possible speaker Jenny Levine.
- Discussed tutorial workshops for up-state, mid-state, and down-state areas.
- Next meeting, October 1st.
- OPAC Team (Keith Eiten)
- Met September 9th.
- Discussed Google books link/preview for VuFind.
- Finalized procedure to send short record from local catalogs as a text message to cellphones.
- Usability testing on VuFind.
- Discussed developing more specific icons in VuFind.
- Discussed short search form that can be embedded in Blackboard, etc.
- Next meeting October 14th.
- Resource Sharing Team (Sarah McHone-Chase)
- Met September 18th.
- Fall forum will be postponed until Spring on account of difficulty with getting enough speakers to fill the day.
- Discussed schools not putting the tie-clasps on the purple bags in ILDS. When a school discovers a problem with an open bag, they should first handle that issue one-on-one with the other school.
- Next meeting October 20th.
Agenda Discussion:
- I-Share Instruction Team Discussion: Examination of Instruction Team Charge—non product-related team, seems to be related also to activities that PSWG is doing.
- Instruction Team has created working document for IUG to consider, with references to OPAC, WebVoyage, etc., removed, that better reflects what they have been doing.
- Possible places for Instruction Team within CARLI: IUG, PSWG, separate working group. Instruction Team wants to focus on more than Voyager/Catalog, but also wants support for projects, forums, etc. IUG/CARLI would be interested in already having a group in place if ever we switch to another system besides Voyager so that we can utilize their expertise. For this reason it may be a mistake to table the organization until we need it again. In addition, Instruction Team would be focusing on products that are supported by CARLI.
- PSWG is also discussing their own charge and how it differs from that of Instruction Group but has not made any decisions.
- The lines of communication between different groups in CARLI should also be more open so that we know what the others are doing.
- Were Instruction Team to become its own working group, it might require a new structure, where each member is also on the working/interests groups for other products.
- By next month, IUG will try to make a decision whether or not to make a proposal regarding Instruction Team.
- Ad-hoc Statistic Task Force
- Need 5 volunteers: Cathy Salika would be liaison.
- Examined list of volunteers and discussed possible choices.
- Carlos will send out invitations
- June 6th version of the charge is still the correct one.
- Task force should ideally wrap it up by end of calendar year.
- Examination of IUG charge
- Several versions to choose from: Steven’s, Paige’s, and Lorna’s.
- Group urged to consider these and other options
Future Agenda Items:
- Invite OPAC group to next meeting (October 31st) in morning and Resource Sharing in afternoon.
- Examination of IUG charge.
- Discussing forums.
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