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I-Share Users’ Group Meeting Minutes
CARLI Office
April 25, 2008
Members Attending: Xiaotian Chen, Tom Goetz, Carlos Melian, Dallas Long, Carol Reid, Stephen Smith, Paula Garrett
By conference call: Sarah Mc-Hone Chase, Keith Eiten, Cathy Salika
Members Absent: Stephanie Graves, David Bell, Larissa Moebs
CARLI Staff Attending: Lorna Engels, Paige Weston
Announcement: - Paige announced that Lorna will be the official CARLI staff liaison to IUG, and that she (Paige) will occasionally attend IUG meetings.
Reminder to Teams: - Larissa needs your team reports for upcoming IUG Annual Report.
Team Reports: - Acquisitions & Serials Team reported by Carlos Melian
- Survey of Acquisitions & Serials usage is underway.
- Open conference call for membership input is June 17th.
- Meeting with Cataloging Team to plan program on workflow assessment for the fall. This may include R2, a consulting group that analyzes library workflows & functional efficiencies. IACQ and ICAT are in the process of writing to Program Planning re: getting R2 on the program.
- There are 4 upcoming vacancies on the Acquisitions & Serials Team.
- Cataloging and Authority Control Team reported by Stephen Smith
- Spring Forum, “The Future is Now, but What Will it Look Like?” was held at Kankakee Community College; RDA and FRBR updates were well received.
- There are 3 upcoming vacancies on the Cataloging Team.
- Resource Sharing Team reported by Sarah Mc-Hone Chase
- Spring Forum, “New Views and Fresh Takes: Reports, Stats & A Finding Tool for I-Share” was held at Univ. of IL, Springfield. Included update on the Resource Sharing Code Revision Task Force. Positive comments re: VuFind.
- Looking into counter problems (UB lost statistics).
- Instruction Team reported by Keith Eiten
- Met by conference call; discussion related to upcoming forum (July 16th at Illinois Wesleyan) and recasting the online tutorial.
- Investigating ANTS (ANimated Tutorial Sharing Project – http://ants.wetpaint.com/
- Gathering ideas for forum at LOEX conference and in contact with Jenny Levine on a gaming presentation.
- OPAC Team reported by Tom Goetz
- Content of the testing script is finished and is being put into a usable format.
- Google Book Search was also discussed: EIU has it on their development site; Newberry has a persistent link (some problems with various browsers).
CARLI Office report: - VuFind is in the process of being refined; Resource Sharing Forum attendees gave positive feedback to the demo they saw. WebVoyage and VuFind will exist together during trial; WebVoyage will continue to be supported.
- WorldCat Local to be piloted in late May by five I-Share libraries (Northeastern, State Library, Univ. of IL (3 campuses)
- 5 new I-Share libraries set-up going well; Board voted not to open up new membership for 2008-2009.
- RFP underway for an electronic resource management system.
- CARLI Office move postponed until the end of May or early June; should be able to move in one day; phone remains same.
- Performance issues with the Oracle 10 upgrade were discussed. Plans to migrate to a larger report server in summer.
- Re: Resource Sharing Task Force – the Board approved the uniform UB loan period of 4 weeks. UB-Reg will have up to 2 renewals; UB-Long will have up to 3 renewals. Loans under old system will not have their due dates shortened but renewals may be affected. The UB setting will be to e-mail notices.
Agenda Discussion: - Copyright workshop
Susan Singleton suggested that Sarah & Dallas work with Public Services Working Group. - Reports forum
Evaluations of last forum will be examined.
Some ideas discussed:- Hold in fall
- Demo Analyzer
- Break down by module, e.g., Acq, Cat, etc.
- Tie to ACRL required statistics
- Identify which pre-packaged reports address required statistics and what would need to be written.
- Would forum be for report users or writers?
- Noted that there is no concept of session in VUFind – which could/will affect reporting
- Incorporate a reports component within each IUG team
- Have a separate Reports team
Discussion led to decision to establish an ad hoc task force; Paula to draft charge. Cathy will be the CARLI representative. Need one IUG member + 5 volunteers. To be finalized at June 6th meeting. - Team vacancies
There are 51 volunteers for various teams (as of 4/25). Sarah , Carlos, Xiaotian , Lorna and Paige were set as a sub-group to recommend new members. To be finalized at June 6th meeting. The Board will fill IUG vacancies.
Next meeting: June 6th is our last meeting of this fiscal year. Keith is hosting at Wheaton College and a conference call option will be available. Team chairs should be invited.
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