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I-Share Users’ Group Meeting Minutes
January 24, 2008
CARLI Office
Members Attending by phone: David Bell, Sarah Mc-Hone Chase, Xiaotian Chen, Keith Eiten, Tom Goetz, Stephanie Graves, Carlos Melian, Larissa Moebs, Carol Reid, Paula Garrett, Dallas Long, Stephen Smith
CARLI Staff Attending: Paige Weston, Mel Farrell
Decisions:
- Minutes approved: will now be approved and updated via email
- Next meeting: Feb. 22 by conference call, March 17th at Heartland Community College
Team Reports:
- Acquisitions & Serials Team reported by Carlos Melian
- Considering workshop on workflow assessment, including possible presentation from R2 (consultant firm)
- No spring forum
- Developing survey for needs assessment
- ERMS options for CARLI libraries—will develop a document
- Cataloging and Authority Control Team reported by Stephen Smith
- Spring Forum in early April at Kankakee Community College
- Tag table updates
- LC draft report on future of bibliographic control
- Joint proposal with Acq and Serials on workflow assessment workshop
- Statewide cataloging standards committee for training and possible certification
- Liaison update forum discussed at meeting
- Resource Sharing Team reported by Sarah McHone-Chase
- Spring Forum April 16 at UIS Brookens Auditorium,
- Traffic report due soon
- Issue with some libraries sending notices through ILDS
- Instruction Team reported by Stephanie Graves
- Discussion with public services working group about utility of social networking and impact on instruction
- Tutorials probably not updated until new front ends applied
- OPAC Team reported by Tom Goetz
- Working on test script for OPAC upgrades (standard tests to put OPAC through after upgrade), should be useful for the next upgrade which will be complicated
Chairs meeting Larissa Moebs reporting
- Preservation working group will start a wiki and hopes for digitization grant
- Public Services working on social networking forum
- E-resources working group drafting licensing principles document for e-resources; working on website improvement, e-resource purchasing
- Digital Collections Users' Group grant writing for digital projects workshop March 5 at IWU (repeated in Chicago), also durable metadata, forum in July (creating digital collections), improving CARLI Digital Collections
- Collections working group having Spring workshop on April 11 on scholarly communication, serials group, print retention issues
CARLI Office report:
Office moving to ‘financial district’ near Hilton Garden at Kirby and Neil, lots of free parking
Voyager upgrade went smoothly and rather quickly, index regeneration finished
New circulation bugs identified but workarounds documented and resolution in process
Cathy Salika and Lorna Engels recovering from surgery
5 New libraries (Erikson Institute pulled out) in next group to join CARLI
VuFind meeting for early adopters on Feb 14
Agenda Discussion:
I-Share liaison Forum discussion
Stephen and Carlos will revise agenda and send it out
- Rapid Tour of functional tasks is just basic overviews
- Security might be the most valuable information to offer
- Liaisons as communication conduits
- Each of the team representatives (Carlos, Stephen and Sarah) will ask for a presenter from their group for the Rapid Tour.
- Planning logistics will be CARLI staff's responsibility
- Foundational refresher—CARLI staff will coordinate handouts, discussion etc
- Save the date information sent out—Larisa will send this out
- Registration form will go out about 3-4 weeks ahead
- Liaison can send representative if not available for this date
- WRO and stats overview—include daily reporter module
- Carlos will talk to Anne Hudson about presenting this
Update checker—including Media Booking (few libraries use this)
Dallas will ask his library liaison to submit WRO to see if this is feasible
UB Reg and UB long loan periods
Undergraduate and graduate patron groups are the only two loan groups that consistent across libraries; Susan Singleton has appointed committee to consider consistent UB lending policies (Resource Sharing Code Committee Task Force).
Upgrade issues—Mel sent email with workarounds
Small Libraries List—traffic slow, but currently 61 members!
ILDS updates
Robert Morris delivery goes to RMC (Chicago campus), even if it’s meant for Peoria campus
Copyright Forum idea
When putting together task force proposal, Susan Singleton recommends a more focused proposal (Sarah and Dallas) shared with Public Services Working Group and to fine tune workshop proposal. The PSWG meets next week to discuss proposal. Specific guidelines, written documents for faculty and students may be helpful.
Best practices in electronic resources cataloguing in ‘post-SFX’ environment
Are ejournals (e-resources) being catalogued less? Is this a resource sharing problem (we share the records for many sources)? In the move from print to electronic, how are people changing their catalog record? Larger issues include who implements RDA, LC working group report, and subject access. As Stephen says, the target is moving so quickly it’s hard to pin down. MARCit is not a solution for all. How does SFX affect this? Xiotian is interested in how libraries are dealing with this. Query could be sent to variety of interest groups to raise the issue.
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