November 30, 2007 at the CARLI Office

Members Attending: David Bell, Sarah Mc-Hone Chase, Xiaotian Chen, Keith Eiten, Tom Goetz, Stephanie Graves, Carlos Melian, Larissa Moebs, Paula Garrett, Dallas Long
By conference call: Carol Reid, Stephen Smith
CARLI Staff Attending: Paige Weston, Cathy Salika

Decisions:

• Minutes approved as amended
• Next meeting: January 24 as conference call
• Keith Eiten will take over for Stephanie Graves as the IUG liaison to the Instruction Team as soon as Stephanie begins her maternity leave (anticipated April 23)

CARLI Board Report:

See minutes at http://www.carli.illinois.edu/comms/board/board-minuts.html

Team Reports:

• Acquisitions & Serials Team reported by Carlos Melian
  • “Clean up your ACQ” Forum Nov. 29, evaluations not in yet
  • Suggestion for Liaison Forum: how to fill out WRO (work order request) for custom reports
  • Worst Practices document at next conference call (what we wish we had never done)
  • Forum friends seemed to work well
  • Complex publication pattern website is up, form will authorize CARLI staff to take screen shots from your I-Share instance
• Cataloging and Authority Control Team reported by Stephen Smith
  • Conf. call on Nov. 5
  • Forum on Nov. 13, (92 registered with 50 evaluations)
  • significant numbers of comments for possible future topics included: Gary Strawn's location changer and tool kit; new developments in I-Share cataloging workflow; more information on potential new front ends
  • Forum friends worked well, comments on evaluation were positive
• Resource Sharing Team reported by Sarah McHone-Chase
  
  • Discussion of Forum on Nov. 14 (129 registered with 69 evaluations)
    • ILDS information, copyright was content-heavy and appreciated
    • Forum Friends went well, only one not matched
    • Blogging, handouts--up this week
    • Lunch vs. coffee/breakfast (perhaps a map to coffee spots?)
  • Voyager upgrades
• Instruction Team reported by Stephanie Graves
  
  • Next meeting is Dec. 4
  • Forum Nov. 7 (90 registered with 50 evaluations)
    • Future topics: building successful relations with faculty, proficiency in instruction and social software in instruction
    • Forum friends went well
    • Wiki on instruction was included in forum
• OPAC Team—Tom Goetz reporting
  • Attempt to provide persistent urls for records in the OPAC worked differently across browsers, but decided to implement simple hyperlinks for individual record which can be bookmarked
  • Noisewordfilter recently turned on
  • Team developing a list of items to test after each WebVoyage upgrade, to be tested by team members and by libraries
  • VUFind testing continues

CARLI Office report:

• CARLI servers are exempt from testing this weekend; Voyager will still be down Dec. 9
• Voyager Upgrade will probably begin in early Jan, hopefully overnight
• Accessibility experts and Paige to test Voyager 7.0
• Building of CARLI database continues
• Progress on Google map mash-up to locate I-Share/CARLI libraries, linked from catalog
• ILDS bags distributed week of December 10, subscribe to list to find webcast training times
• Continue to purge Social Security numbers from catalogs
• Class of ‘08 new I-Share libraries coming soon, including Erikson Institute, The Chicago School of Professional Psychology, Rush University, Adler School of Professional Psychology, Harrington College of Design

Agenda Discussion:

• Copyright Forum—establishing legal framework for local policy is the best we can establish
  Suggestions on what program planning committee will fund, include copyright and multi-media, e-books, resource sharing, etc in a workshop or series of workshops. Establish an Ad Hoc committee through call for assistance; Sarah and Paige will send a call for volunteers email through announce list.
• Small Libraries—Two subscribers to the Small Library list, needs more participants/publicity
• Letters of Recognition—include mentors for volunteering, team members and presenters, Larissa will send out letters
• I-Share Library Liason Forum- March 18 at IWU
  Stephen and Carlos will work on a format and try to draft an agenda for this forum
• Kris Hammerstrand: ILDS—The State Library reminds that according to law, anything that can go through the US Mail should go through the US mail (returned overdues in an envelope, etc). In the future, CARLI recommends that we use email as much as possible.

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Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force