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IUG Meeting Minutes
January 12, 2007, 10:00-12:00
Conference Call: 217-244-7526
Present on phone: Judy Anderson (SVC), David Bell (EIU), Xiaotian Chen (BRA), Felix Chu (WIU), Lorna Engels (CARLI), Tony Glass (ERK), Tom Goetz (WHR), Stephanie Graves (SIC), Carlos Melian (NEI), ), Jennifer Hansen-Peterson (AUG), Larissa Moebs (ICC), Cathy Salika (CARLI), TJ Urbanski (ISU), Paige Weston (CARLI).
Absent: Kris Hammerstrand (CARLI), Stephanie Atkins (UIU)
- Announcements - none
- Approval of minutes for December 8, 2006 meeting: approved
- Committee/Task Force Reports
Acquisitions & Serials Team - Carlos Melian: The team is moving forward on getting out information about ERMs. The team has been discussing complex publication patterns and ways to share that information on a wiki, or with Camtasia tutorials, and other possibilities. Also, the team is exploring a joint forum in the spring with Cataloging Team on workflows.
Cataloging and Authority Control Team - Tony Glass: Team met by conference call Jan 10th. They are finalizing agenda items for the spring forum. Guidelines and questions regarding the “last copy” were discussed. They will draft their concerns and send them to the collections task force. They will get back to IUG when they have more information.
Resource Sharing Team - Jenny Hansen-Peterson: Registration for the Feb 14th forum in Kankakee was opened yesterday. A conference call option is included this time as is the mentoring-for-a-day option. View registration form at: http://www.carli.illinois.edu/mem-serv/mem-train/register/070214res/ The wording for the afternoon session was changed from "Round Table" to "Panel", as that better describes the presentation. They are still looking for volunteers to participate in the panel, although they have two confirmed participants. The group completed their analysis of Odyssey and sent results to Products and Services Vetting from the online survey as well as a report on the State Library's attempt to install it as a stand alone. They did not give an official recommendation, as the results were mixed. For Illiad libraries, it seems to work well, but when installed as a stand-alone, it seems to be problematic. A copy of the State Library report is available. The link to the online survey report is http://www.surveymonkey.com/Report.asp?U=282392280408 .The next Resource Sharing meeting is January 18th.
Instruction Team - David Bell: Team met by conference call Dec. 13th. Tutorials are completed, but several have some inconsistencies. They are going to redo them as soon as possible. A call for volunteers has been sent out to fill the vacancy on the team. Next meeting will be Jan. 26th.
OPAC Team – Tom Goetz: met Jan. 11th by conference call. They are drafting a proposal for the vetting committee regarding a spell checker for the OPAC. They are still exploring different types of searches, and would like to have some usability testing done on the different searches. The previous usability study task force has information on the website for conducting studies. I-Share needs to continue usability testing frequently and on small scale. OPAC team will pursue identifying the questions that usability testers might test.
- CARLI Office Report - Paige Weston: New books list has been implemented on the Universal Catalog. They are working on local catalogs now. The office has been busy with the new I-Share libraries training, and implementation. As Susan Singleton indicated, CARLI has been invited by Rochester to work on their vision for public searching. Kris Hammerstrand and Brandon Gant (Director CARLI System Services) will attend a meeting of that group. CARLI staff has completed an introduction to Analyzer, but not hands on training. The local installation is taking longer than originally anticipated. CARLI administrators met with a group from WebJunction. The delivery RFP is still in process. The I-Share Resource Sharing Code Task force has been appointed. The names and charge are on the website. Enrollment for the Illinois Immersion Program is now open. Please encourage people to apply.
- CARLI Board Report - Kris Hammerstrand – none. Kris is attending CARLI Board meeting.
- Other Business
Openings on Resource Sharing and Instruction Teams: Susan Duncan has accepted the opening on the Resource Sharing team. A call for volunteers is out for the Instruction team.
I-Share Resource Sharing Code (Judy Anderson) Charge and members are now on the website. Please send Judy any concerns or items for the group to address.
Forum evaluation (Jenny Hansen-Peterson) Jenny will add mentoring to the form and email the new version to the group.
Recognition for service to CARLI: Felix has letters discussed last time and will mail those. Paige has a nominee for service “above and beyond”. She will edit the existing letter to recognize her nominee.
Mid-year report from chair: Felix is still working on it.
Vista /Voyager compliance: Larissa has contacted Ex Libris/Endeavor and there are no plans to support Vista at this time.
Next meeting is a conference call on Feb. 9th, unless we have business requiring a face-to-face meeting.
March meeting will be at Bradley.
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