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IUG Meeting Minutes
December 8, 2006, 10:00-10:50 am
Conference Call: 217-244-7526
Present on phone: Judy Anderson (SVC), Stephanie Atkins (UIU), David Bell (EIU), Xiaotian Chen (BRA), Felix Chu (WIU), Tony Glass (ERK), Tom Goetz (WHR), Stephanie Graves (SIC), Carlos Melian (NEI), Cathy Salika (CARLI), TJ Urbanski (ISU), Paige Weston (CARLI).
Online: Jennifer Hansen-Peterson (AUG) was unable to get in to the conference call.
Absent: Kris Hammerstrand (CARLI), Larissa Moebs (ICC),
- Announcements: none
- Approval of minutes for November 10 meeting: Minutes approved with minor changes. Stephanie Atkins will send final copy to Paige for posting to the web site.
- Committee/Task Force Reports
- Acquisitions & Serials Team: Carlos Melian – Yesterday’s forum was well attended. Response to the surveys regarding monthly calls was favorable. People still like the format and want them to continue. Team is going to try quarterly calls instead of monthly. The March 16th call will be during a team meeting with the entire team participating. Carlos did make an announcement regarding the mentoring program at the meeting. Carlos asked about end of year procedures for Teams and Chairs. They are posted on the CARLI website. Felix is planning a mid-year IUG report to the Board and Margaret Chambers.
- Cataloging and Authority Control Team: Tony Glass – Met on Monday and reviewed the forum evaluations. Concern was expressed over the requests for basic training that seem to appear on forum evaluations. Forums are not intended to provide this service. A copy was forwarded to the list. Discussions are under way for the spring forum. Table of Contents additions to MARC records were discussed. The consensus was they are more of an OCLC issue than a Voyager issue. The Team is considering recommendations regarding blocking 938 tags and the extra 035 tags on import. The 490 indexes were added to the local databases over Thanksgiving. They are scheduled to be added to the UC over the Christmas break. Next meeting is January 10th.
- Resource Sharing Team: Jenny Hansen-Peterson - Their last meeting was on November 14th. They are finishing cleaning up some documentation for the website. A new best practices document for damaged books is in the works.
- Planned Agenda for forum on February 14th at Kankakee Community College
CARLI Report
UB Updates (Mel Farrell)
Self Checkout Demonstration by SIUE (Claudia Davidage, etc)
Lost Item Procedures and Best Practices by Deb Stevenson and Sherry Gogo-Madsen
Roundtable Discussion:
Traditional ILL & UB - how to handle both
Document Delivery (Leslie Starasta)
Q&A
Evaluations (Reminder: IUG needs to redo evaluation before this meeting if we are going to implement the "mentor" option. Should this be on our next agenda?)
Next Team meeting will be December 15th
- Instruction Team: David Bell – Most of the video tutorials are uploaded to the reports server at CARLI. Team will meet Dec. 13th to review them. Hope to post final version soon. Where necessary, URL redirection will ensure existing links (from I-Share or elsewhere) will work to connect to new versions of the tutorials.
- OPAC Team: Tom Goetz – Team met on 21st and discussed ongoing projects. They are looking at spell checker, and search type options. Tom will email the group the link to the options. They are making progress on the new books page.
- CARLI Office Report: Paige Weston and Cathy Salika– The first of 2 orientation sessions for the new I-Share libraries was held. Training sessions will be scheduled soon for these libraries. Unfilled seats will be available to existing libraries. First issue of newsletter has been published. CARLI Office will also be doing more with RSS. They are experimenting with wikis and blogs as well. The Public Services Working Group has started a blog. Voyage 6.2 release is being looked at. This release fixes some of the bugs in the current version. No testing dates have been scheduled. Staff training for Analyzer is being scheduled. Training for libraries after staff has completed training. Indexes in the UC are scheduled to be rebuilt New Year’s Eve/Day. Left anchored searches won’t work during the rebuild. Users will see a message to direct them to a different search. Cluster Error problems still continue. CARLI Office is seeing fewer of them, but still continues to work on solutions. There are multiple causes for the errors.
- CARLI Board Report: Kris Hammerstrand (absent). Paige had nothing to report.
- Other Business: Recognition for service to CARLI: Felix asked about the status of the names from last meeting. TJ will resend the template letters. Paige will add the names from last meeting, those of the cataloging and acquisitions/serials forums and Nancy Bohm for “above and beyond”. Paige will then forward to Felix to sign and mail.
Next meeting will be a conference call on January 12, 2007.
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