CARLI Office
September 8, 2006, 10:00-3:00
Conference Call Option:  217-244-7526

Present: Judy Anderson (SVC), Stephanie Atkins (UIU), Xiaotian Chen (BRA), Felix Chu (WIU), Tony Glass (EUR), Tom Goetz (WHR). Carlos Melian (NEI), Larissa Moebs (ICC), Kris Hammerstrand (CARLI), Paige Weston (CARLI).

Phone: David Bell (EIU), Jennifer Hansen-Peterson (AUG), TJ Urbanski (ISU), Cathy Salika (CARLI).

1. Announcements: Our next meeting will be at ICC on Friday, October 13, 2006. Larissa will send information to the list. Maps are available on the college website.

2. Approval of minutes for August 15 meeting: Approved with corrections.

3. Committee/Task Force Reports

Acquisitions & Serials Team:  Carlos Melian – Forum is being planned for December 7th probably at Governor’s State.

Cataloging and Authority Control Team: Tony Glass – Official team name is I-Cat. Jana Brubaker is chair. Members will serve rotating 3 year terms. They are reviewing website documents for name and functionality changes. They hope to have them ready to post in October. LC has stopped tracing Series headings. Team has looked at indexing of 490  field (uncontrolled series headings). One of the issues is this would be another left-anchored index with no non-filing indicator. CARLI is adding two new indexes. These will require a short downtime to implement. I-Cat team is interested in having CARLI take a position with LC against the decision to not index series headings. I-Cat is also planning a fall forum November 1st at UIS in Springfield. The tentative agenda includes a presentation on Experiences with Cataloger’s Toolkit (including a how to get started handout), Searching tips, New and advanced options, and two breakout sessions on New developments, and Broader issues involving LC directives, OPAC’s  and CARLI cataloging guidelines. Each breakout session will divide into groups by library size.

Resource Sharing Team: Jenny Hansen-Peterson – They are reviewing website documents for name and functionality changes. They are also working on a proposal for WorldCat delivery service for the October meeting.

Instruction Team: David Bell – They will have a meeting September 29th to discuss revisions to the tutorials

OPAC Team – Indexing recommendation: Tom Goetz – Team is pleased with the functionality of including initial articles in searches, but not using them is still the preferred way to search. Recommended we add these indices. Tom has emailed a link to the OPAC enhancement log where we can monitor progress of the various enhancements that have been suggested. The RSS feeds new books feature is currently being studied. Social tagging is beyond OPAC to implement and OPAC is recommending for submission to the Product and Services Vetting Committee. The Vetting form is now available on the website. A spell checker is also under study. A change is being made to WebVoyage results sets so that both the first and second columns are “clickable”. Other enhancements were commented on by the group.

4. CARLI Office Report: Kris Hammerstrand/Paige Weston – Amy Maroso has joined the CARLI office. Amy has a background with digitization. Margaret Chambers is the new Assistant Director of Communications beginning October 1st. CARLI will have a reception at ALA. All members are invited to attend. The “overhaul” of the CARLI website continues. The new templates are ready and in testing environment. Hope to have cut over to new site this fall. There is a new “how to” document for committee chairs. Internal staff is meeting to set up fall training schedules. The issue of conference call limits was raised and continues to be looked into. Patron purge is now available by expiration date or purge date. This removes unneeded stub records as well as patrons.

5. CARLI Board Report: Kris Hammerstrand - Anna Maria Watkin is Chair and Carla Tracy is Vice Chair-Chair Elect. October 20th the Board Executive Committee is planning a meeting with staff. Kris will carry our concerns about intra-CARLI communication to this group.

6. Fill openings on Resource Sharing and OPAC teams. After much discussion,  Kathy Rogers (Resource Sharing) and Cason Snow (OPAC) were selected to fill the vacancies.

7. Other reports, etc.

    "Recognition for service to the consortium" subgroup. The draft letters were approved with the changing of “I” to “We”, adding specific details for each recipient and the addition of “on behalf of the I-Share Users Group” in the signature. Chairs of groups will be asked to supply details and to nominate for the “above and beyond” recognition. Letters will be collected and sent at 3 or 4 times during the year. 

Status of ILL Billing proposal (Cathy Salika): On hold. Susan Singleton took it to the Executive Committee. It is waiting for their action.

CALEA (Communications Assistance for Law Enforcement Act): Kris Hammerstrand presented a handout from Kara Malenfant. Libraries are exempt.

Mentoring program for new members / Welcome letter: IUG will offer a type of buddy system for new members. Larissa and Jenny will work on a list of mentor duties or ideas. We will compile a list of libraries willing to have new members come and visit. Functional teams will contact new members.

Endeca/ Primo further discussion: Phoenix Public Library and North Carolina State are using Endeca. It is better for faceted searching (ex. Home Depot), makes suggestions to help focus search, makes it easier to browse the collection. Kris indicated the Products and Services Vetting Committee may be looking at this. We will wait and see what items they send to the Board on September 29th. The program extracts records and parses into XML format. This is very expensive program.

Internal communication, tracking proposals: We need to watch website for minutes of other groups. Perhaps establish a list modeled after the OPAC list to track ideas. Establish an email link to submit the ideas. How should we initiate contact with other committees?

8. WebVoyage as an SFX source (Xiaotian Chen, Paige): This is number 9 on the OPAC list. Texas A & M University has made their code available. It would be implemented as an optional feature to individual libraries. No time line for implementation has been established.

9. Other Business:

Media Scheduling: Stephanie will have more information in October or November.

ACRL Loex Emersion program will be in July in Normal. Lorna Engels is working on this. It is a week long program on Information Literacy including how to teach and assess it.

Social Tagging: Chen will submit to Products and Services Vetting Committee. We do not know the cost implications.

WorldCat.org: Results are not always accurate. Holdings do not show if you don’t subscribe to First Search. Kris has asked the State Library about scope to Illinois.

Products and Services Vetting Committee is looking at Endeavor’s Analyzer product.

Future Agenda Items:

    October: Formalize communication concerns for Kris and Cathy to take to meeting on October 20th.

    Training: Recurring/ongoing repeats of basic training without the installation component for new employees. Acq/Ser training in the fall.

    New Technology Forum

    Future: Revisit Endeca/ Primo status.

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