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IUG Meeting Minutes
CARLI Office Present: Judy Anderson (SVC), Stephanie Atkins (UIUC), David Bell (EIU), Xiaotian Chen (BRA), Felix Chu (WIU), Tom Goetz (WHR). Jennifer Hansen-Peterson (AUG), Carlos Melian (NEI), TJ Urbanski (ISU), Lorna Engels (CARLI), Cathy Salika (CARLI). Attending by phone: Elizabeth Cox (SIC), Larissa Moebs (ICC), Felix Chu called the meeting to order. The minutes of the July 14, 2006 meeting were approved for posting to the website. Meeting sites were discussed. It was decided to try meeting twice a year outside of the Champaign office, once each spring and fall. Larissa is checking into holding the October meeting at ICC. Bradley and ISU are also possible host sites. Committee/ Task Force Reports:Acquisitions and Serials Team: Carlos Melian – they are revising documents on the website to reflect CARLI and Voyager 6.1. Plans are underway for a fall forum. Tentative date is November 15, with November 14 and 16 as backup. Locations under investigation are Governor’s State and St. Xavier. They plan to announce forum by October 15th and forward information to the CARLI Program Planning Committee. Cataloging and Authority Control Team: Tony Glass – no report Resource Sharing Team: Jenny Hansen-Peterson – last meeting was August 1st. Lynn Bierman was elected chair. They are also are revising documents on the website to reflect CARLI and Voyager 6.1. They plan to review changes at their Sept. 19th meeting. The “End of Year Billing Reconciliation Proposal” is still pending on review by legal services. Cathy Salika will pursue this at the CARLI managers meeting on August 16. We reviewed and discussed the document for possible changes since it has been pending for 2 years. IUG requested Resource sharing to check for needed revisions. This will be an item on the October IUG agenda. Lynn talked to the team about WorldCat delivery and its implications. IUG asked the team to look in to it and make recommendations/report back to the group. Instruction Team: David Bell – last meeting was conference call on July 20th. Nine members attended. Their main project is revising the tutorials. The new script is completed. The next meeting, on Sept. 29th will include Camtasia training for the new members. OPAC Team: Tom Goetz – It is now possible to search titles with the initial article included. Problems still exist with some foreign initial articles. The OPAC team will again solicit ideas for OPAC enhancements from member libraries. They will build a database of requests that allows other members to “me too” a request. We were reminded that anyone is free to submit an enhancement request directly to Endeavor. There was a discussion regarding the best way to get Endeavor to act on enhancement requests. A spell checker for the OPAC is one of several ideas the OPAC is investigating. Kris Hammerstrand’s report: She was interviewing candidates for the Communications position. IUG should continue to plan and conduct forums and similar programs as we have done in the past. The Program Committee will be addressing larger, more unusual programs. They have plans underway for the ACRL Information Literacy Emersion program to be offered next summer. The Product and Services Vetting Committee should probably be the group that looks at the Endeca / Primo type software. Appointments:Resource Sharing Team: Betsy Kruger has resigned. Susan Duncan has expressed an interest in filling the vacancy. Finding no other appropriate names on the volunteer list, it was decided to place a call for volunteers and encourage Susan to submit her name. Media Scheduling: Stephanie Atkins contacted Mary Laskowski about putting together documentation and a possible survey of interest. They are planning to get together in October or November. Lorna Engels will also join the group. Other projects:
Recognition for service to the consortium: Susan Singleton is sending thank you letters with cc to PR Committee and Library Directors. Cathy Salika, TJ, and Judy will look at options and make a recommendation to the IUG at the next meeting. Forums, Networking Opportunities, etc.: New technologies demos possibly in cooperation with the Product and Services Vetting Committee, or Program Committee. Possibly an ongoing series? Not intended as a sales pitch, purely educational in focus. Things we’re not currently doing. Possible ideas: Social tags, RSS feeds, next generation online public assess, WIKI’s, cool uses for library website, Illiad, Blogs, videoconferencing, WorldCat delivery, ERM, Get It for Mozilla, What do you put on your toolbar?, Metadata tools, ContentDM setup, UIUC toolbar, Endeavor analyzer for stats, media scheduling. Other Business: Writing Grants to fund projects. Future agenda items:
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