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I-Share Cataloging and Authority Control Team (ICAT)
Meeting #46 Minutes Tuesday, Dec. 7, 2010 Meeting conducted using Adobe Connect webinar system Members attending: Mary Rose, chair (SIE), Susan Gallagher (UIS), Kristin Martin (UIC), Dennis McGuire (COL), Lori Murphy (DPU), Emily Prather-Rodgers (NCC), Pamela Thomas (ICC) Members absent: Priscilla Matthews (ISU), Cheryl Wegner (NBY) IUG liaison absent: Mary Burkee (UIU) Staff attending: Casey Sutherland (CARLI staff liaison), Jessica Gibson, Cathy Salika
Decisions:
Discussions Old business: 1. Do Not Process modeThe new Do Not Process mode (049 $oSKIP) for daily OCLC transaction was implemented on November 22. There has been one question regarding it sent to CARLI Support. Documentation on the CARLI website is updated. 2. Revisions to the Suggested Maintenance Priorities documentCasey is working on adding new projects to the document. Technical problems and staffing issues have delayed publication of the revised document. Casey hopes to have the revisions completed and announced before the holiday break. New information to be added to the document includes:
Casey described a new maintenance project to ICAT, instances of bib records with multiple 245 fields. Voyager indexes both 245s and they can be searched. VuFind does not display a title field for these records. Casey will share queries written to discover these records with ICAT for review. The number of records across all databases with this problem is about 200. Many of these need a 245 changed to a 246. Casey gave this the designation of Occasional Project #10. 3. Series tracing recommendationsLori and Pam are writing a document to explain ICAT recommendations for series tracing. They found OCLC recommendations that they will re-word for the CARLI environment. OCLC will receive credit as source material. The recommendation will be to trace series titles as they are a useful addition to the bib record. The document will go to ICAT for review and approval. 4. ICAT Spring Forum Mary R. asked us to consider what effect LC’s delayed RDA decision would have on the Spring Forum. ICAT discussed the possibility of scrapping RDA as a topic or to delay the forum until after the decision, pushing the date to June. Neither option received much support. ICAT decided to hold the forum on the previously agreed upon date (May 17, 2011) and continue to have RDA as its central theme. A list of possible presenters was discussed. Gayle Porter’s suggestion of Robert Maxwell was eliminated as ICAT does not have the funds needed to bring him in. Casey said that we would have to ask for CARLI Program Planning Committee funds and it isn’t known if there are any PPC funds available in this difficult budget year. Other names suggested were all local, Marjorie Bloss (Dominican), Chris Cronin (Univ. of Chicago), and Kathryn LaBarre (UIUC). Bloss has spoken at CARLI functions in the past and received favorable evaluations. Dennis suggested a panel of all three rather just one speaker. Mary R. agreed to contact the three speakers and ask if they would present a morning session at the forum. ICAT discussed afternoon session topics. Those include: review of the ICAT Interim RDA Guidelines document, MarcEdit usage in the CARLI environment, Voyager version 8, and the LC Genre/Form Headings project. Information about Voyager 8 will be important to all attendees and ICAT decided not to present it at the same time as another session. The tentative schedule for the Spring Forum is: Morning Session: RDA panel presentation/Q&A followed by a Voyager 8 presentation (by Casey) Afternoon Session: sessions on MarcEdit and either Genre/Form Headings or something else The agenda will be discussed further at the next ICAT meeting. New Business: 1. RDA survey results Mary R. noted ICAT needs to offer RDA training in both workshop and webinar settings. The webinars need to be targeted to smaller libraries. Asynchronous webinars will provide access to training at the leisure of member libraries. Casey confirmed that CARLI’s webinar software can capture sessions and these can be posted on the CARLI website. The software supports editing and can be used to create online tutorials as well. ICAT determined that this would be labor intensive and instead will investigate posting captured webinars only. The survey reported that a majority of member libraries do not subscribe to the RDA Toolkit and are not interested in training session regarding it. ICAT noted the importance of subscriptions should RDA be adopted and will plan for training sessions. Standing Reports IRIS Subcommittee Mary R. reported that technical difficulties delayed posting the ICAT Interim Recommendations for Managing RDA Data in I-Share to the CARLI website but that it was posted on December 2, 2010. She posted an announcement on the TechServ-ig listserv. Casey forwarded that message to the Liaisons listserv. Mary R noted that both IRIS projects (the aforementioned report and the RDA survey) are complete and asked what the focus of the subcommittee should be while LC weighs RDA implementation. ICAT recommends IRIS: lead the planning of the RDA portion of the Spring Forum, stay current on RDA discussions, update the training opportunities portion of the wiki, and attend training sessions whenever possible. IUG Mary B. filed her report via email to ICAT. In it she reported that IUG discussed standardized UB loan periods and billing issues. IUG will follow up with the Resource Sharing group at IUG’s February meeting. IUG is attempting to schedule a meeting with Resource Sharing to discuss circulation features in the Ex Libris URM demo. Meeting adjourned at 11:35. Submitted by Dennis McGuire |
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