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Untitled document
CARLI I-Share Cataloging and Authority Control Team
Meeting #30 Minutes
July 24, 2009
CARLI Office
Members Present: Priscilla Matthews, Chair (ISU), Daren Callahan (SIC), Kristin Martin (UIC), Gayle Porter (by phone, CSU), Emily Prather-Rodgers (NCC), Mary Rose (SIE), Cason Snow (NIU), Cheryl Wegner (NBY)
Members Absent: Pamela Thomas (ICC)
IUG Liaison: Alexis Rogers (LLC)
CARLI Staff Attending: Jessica Gibson (by phone), Susan Singleton, Casey Sutherland
Decisions:
- Minutes of the June 9 meeting were approved as amended.
- Minute-taking duties will rotate throughout the roster in alphabetical order with the chair exempt.
- The team will communicate primarily through the use of the listserv. A wiki will be used to collaborate on the revision of documents.
- The fall forum will be presented as a series of webinars on Dec. 2-3, 2009. Details to follow.
- Potential dates for the spring forum will be chosen during the September meeting.
- The team will begin revising the “Suggested Priorities for Bibliographic, Holding, and Item Record Maintenance” document immediately. The updates will be shared at the fall forum.
Announcements/Discussions:
- Welcome from Susan Singleton
- CARLI is watching the development of the eXtensible Catalog (XC) projectand expects to see a working model of the public interface by January 2010. There is potential for XC’s OPAC to replace VuFind. ExLibris has announced plans to launch their URM in 2011 with e-resource and acquisitions related modules. CARLI will continue watching the market and will provide members with information as it is available.
- CARLI staff continues to work towards replacingthe I-Share reporting environment with new servers and underlying software.
- The ICAT team is encouraged to continue educating CARLI members about the “next” ILS.
- Casey presented the structure and charge of the committee, highlighting the necessary lead time for planning forums and the importance that all team members maintain an awareness of CARLI’s activities and upcoming changes in the profession.
- The following topics were discussed for inclusion in the fall webinar/forum: analysis of Voyager Cat. 6 and Cat. 7 reports for authority control (Priscilla), revised maintenance priority document (team), Virtual International Authority File (Cason), local metadata standards (Kristin, Mary).
- The following topics were discussed for possible inclusion in a spring forum: RDA, follow-up from the Cat-ER task force, XC and other new ILS topics.
- The team briefly discussed the increasing number of parallel records in OCLC. It will not be included as a webinar topic.
- The team discussed the suggested maintenance priorities document that has not been revised since 2006. Revising the document is a goal for the year.
- The team brainstormed additional projects for the coming year. Ideas included reviewing the annual report for more ideas, evaluating the changes in series tracings by LC/PCC libraries, and closely following the work of the Cat-ER task force.
- Alexis announced that the I-Share Users’ Group plans to focus on the future of the ILS in the coming year. ICAT team members are invited to call into the IUG meeting on September 18. We will be invited to discuss our ideas and concerns for the year. Several team members suggested that this would be a good time to reinforce our interest in participating in the evaluation of any new ILS system or components that CARLI may consider in the future.
- The recent OCLC technical bulletin included several revisions to the tag tables, including make 260 repeatable for DVDs. It is expected that OCLC will announce their plans for implementing the changes soon.
Tasks Assigned:
- Kristin has volunteered to serve as a member of the new Cat-ER task force.
- Casey will work with CARLI staff to establish the team’s wiki.
- Priscilla will send a message to the Tech SIG Listserv encouraging everyone to look at the OCLC parallel records documentation.
- Casey will post a link to the maintenance priorities document on the team’s wiki.
- By the September meeting, each team member will look at the shared SQL page to determine whether the projects listed should be added to the maintenance document and, if so, in which section they belong. Assigned sections are: Bibliographic—General (Mary), Control #s (Cason), Titles (Kristin), Subjects (Emily), Fixed Fields (Priscilla); MFHDs—General (Daren), Call #s (Cheryl); Items—General (Gayle), Barcodes (Pam).
- By the September meeting, all staff members will review the maintenance document for additional changes that may be necessary.
- Jessica will review/revise the consortial tag tables once OCLC has made their changes. She will let the team know if the changes are extensive and she requires assistance.
Meeting dates:
All meetings will be held via conference call at 9:30 a.m. on the second Tuesday of the month:
September 8, 2009
October 13, 2009
November 10, 2009
December 8, 2009
January 12, 2010
February 9, 2010
March 9, 2010
April 13, 2010
May 4, 2010 NOTE: due to the ELUNA conference, the May meeting will be the first Tuesday of that month)
June 8, 2010
Meeting adjourned at 1:52 p.m.
Respectfully submitted by Emily Prather-Rodgers
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