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I-Share Cataloging and Authority Control Team
Meeting #23 Minutes
December 9, 2008 meeting (conference call)
Members attending: Cason Snow (NIU, Chair), Susan Braxton (UIU), Daren Callahan (SIU), Priscilla Matthews (ISU), Gayle Porter (CSU), Cynthia Romanowski (TRT), Mary Rose (SIE), Pamela Thomas (ICC)
Members absent: Joan Schuitema (UIC)
IUG liaison: Stephen Smith
CARLI Staff attending: Casey Sutherland (staff liaison), Jessica Gibson, Cathy Salika
Decisions:
- Approved minutes from November 11, 2008 meeting, as amended.
- Next meeting will be held on January 13, 2009.
Assignments:
- Priscilla to contact ExLibris suggesting revision to Catjob6 /catjob7 based on the data in her GLUGM presentation
- Casey will update the Reduplication chart with the new suggestions and send it to the ICAT members
- Continuing the discussion of the new OCLC 996 Record Use policy, Casey and Jessica will decide how to deal with the Tag tables. Casey will do a write up and distribute to ICAT for suggestions. Cason will send out the official ICAT stance when all suggestions have been made.
- Cathy will send out the bibliography from the future of the ILS discussion
Announcements:
To continue the R2 presentation discussion, IACQ announced that the first two mini-forums have been scheduled. One on February 3, 2009 at the Illini Center in Chicago and the other on March 19, 2009, at Illinois Wesleyan University in Bloomington. A third forum will be held downstate; date and location to be determined.
Discussions:
Spring Forum update: CARLI is waiting for Voyager 7 to be installed for local testing and planning purposes before getting a formal forum agenda. Hopefully, a forum agenda discussion can be held at the January meeting. Priscilla offered to do her presentation from GLUGM at the Spring Forum, if additional material is needed. Suggestion was made to include new global headings change features that will be coming out in Voyager 8 as well.
IACQ/ICAT conference call: Casey, Jessica and Gayle were on the IACQ/ICAT call yesterday regarding the mini-forums. These forums are to continue discussing workflow issues in Technical Services. IACQ is hoping that these forums will generate good ideas for future presenters and forum topics as well. Also, IACQ is expecting ICAT members to help out at the mini-forums by taking notes in the break-out sessions.
Google Book Search: Google created a new API and with it, the CARLI tech team hope that the Google book search through VuFind should be available today or tomorrow, pending success of testing; otherwise, after Christmas. No specifics on when this new functionality may be available via WebVoyage.
Bibliographic Reduplication Work: Using Cynthia’s findings regarding the usage of specific subfields in the 1XX and 240/245 fields, there was a discussion regarding the inclusion of the subfield s in the 130 field. If left out, the concern was that too many hits would be retrieved; thereby, rendering the search useless. If left in, the concern was that it may affect other 130 searches. The consensus was to try the search without the subfield s inclusion and put it back in later if needed. Purpose of the search is to give something for the user to start from. Discussion was held over Joan’s suggestion to include 1XX and 700 subfield t with a 2nd indicator 2. The consensus was to also include the 730 subfield a with 2nd indicator 2 and the 710/711 subfield t with a 2nd indicator 2.
OCLC record policy: CARLI office responded with a statement saying that this new policy wasn’t an issue for I-Share, because our environment is not in violation of the underlying OCLC Transfer of Records policy. Priscilla suggested ICAT members review the OCLC FAQs http://www.oclc.org/services/brochures/213624usf_wc_record_use_policy_faq.pdf because they explain in simpler terms what OCLC will do and what a library can and cannot do in terms of OCLC records. There was discussion on how ICAT should respond to OCLC’s new record use policy that will go into effect Mid-February. The ICAT consensus on the policy was that it was up to the individual library to keep the 996 field in the bib records obtained from OCLC. ICAT also believes that the 996 field should be added to the Voyager tag tables to make it easier for libraries that wish to maintain the field. Casey and Jessica will be meeting to discuss this possible addition to the shared tag tables. There was also further discussion on displaying the 996 field in WebVoyage, but it was agreed that it does not look like OCLC requires the tag to be displayed. Therefore, the 996 should not be displayed in WebVoyage, but should still be in the record itself, if the library makes the decision locally to retain this field.
Summary of IUG Report from Stephen Smith:
IUG last met on 11/13/2008. Minutes from that meeting will be available from:
http://www.carli.illinois.edu/comms/iug/iug-mins.html
Summary: All of the charges for the various teams were approved by the CARLI Board at the Board’s December 5, 2008 meeting.
The Reports forum will be held February 26-27, 2009. Each day will be two, 1 ½ hr. Wimba sessions and will be limited to 59 callers. Topics of discussion will be report writing and the usage of various reports.
There will be a Copyright workshop March 20th at UIC. IUG is also planning a Liaisons forum on May 21st in Champaign (site still TBD).
The CARLI Board and member library directors are discussing the future of the ILS. IUG is planning on having ongoing discussions concerning this topic at their meetings. Each IUG member was charged with doing a certain amount of research for this topic to share with the group. After ICAT members read some of the resources on the bibliography, it was recommended that its members offer suggestions on the topic for Stephen to bring to the IUG meetings.
Respectfully submitted by Cynthia Romanowski.
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