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I-Share Cataloging and Authority Control Team Minutes
Meeting #22 Minutes
November 11, 2008 (conference call)
Members attending: Cason Snow (NIU, Chair), , Daren Callahan (SIU), Gayle Porter (CSU), Cynthia Romanowski (TRT), Joan Schuitema (UIC)
Members absent: Mary Rose (SIE), Pamela Thomas (ICC)
IUG liaison attending: Stephen Smith
CARLI staff attending: Casey Sutherland (staff liaison), Cathy Salika
Decisions
- Minutes from the October 14 meeting were approved as amended.
- The next meeting will be held December 9, 2008.
Assignments:
- For the continuing ICAT discussion on the Bibliographic Reduplication task, Cynthia volunteered to study the 1xx, 240, and 245 field options to look at specific subfield entries, and then will report back to the group. Casey agreed to send out the recommendations from today’s meeting, and Joan will ask her colleagues to look at it.
- Daren will write a draft statement about the 440 policy and send it to the ICAT list for review. Cason (as chair) will post the final version to the techserv-ig listserv.
- Joan will represent ICAT at the next IUG meeting on 11/13/2008, when IUG will review ICAT’s revised charge.
Summary of IUG Report from Stephen Smith:
IUG last met on 10/31/2008. Minutes from that meeting are available from:
http://www.carli.illinois.edu/comms/iug/iug-mins/iug-mins081031.html
Summary: The CARLI Board plans to meet December 5, 2008 at the Abraham Lincoln Presidential Library in Springfield. IUG is still working on their revised charge as well as those of the teams that report to IUG, for presentation at the 12/5/08 Board meeting.
IUG still needs to discuss revised chargeswithteams: Acquisitions ACQ,ging (ICAT). Therneed nlso eled to add to our charge the idea that ICAT will take the lead in metareation and maintenance.
There wasa Chair’s meeting at the CARLI Annual meeting held 10/24/2008. A new email list for all CARLI committee chairs was created o help with communications between the different groups. .
A Reports forum will be held February 26-27, 2009 as Wimba (i.e., webinar)sessions, which will prevent the need for participants to travel. A Liaisons forum will be held May 21, 2009 in Champaign, IL.
Announcements:
IACQ is working on regional in-person meetings as follow up tothe Fall Forum on Technical Services Workflows. The meetings will be held in 2009: The first meeting will be held February 3 at the Illini Center in Chicago; the second meeting, the week of March 16, at Illinois Wesleyan University; and the third meeting is tentatively being planned for some time in March at Southern Illinois University Carbondale.
Discussions:
ICAT is still planning the Spring Forum (revised date of April 30, 2009, at University of Illinois at Springfield). A main topic to cover at the forum will be the upgrade to Voyager version 7. CARLI hopesto receive the latest ersion of the software soon, for local testing and planning purposes. The tentative plan is for the upgrade to take place in June 2009.
Bibliographic Reduplication Work: There were comments on which MARC fields would be best to use for this work, preferably at least two fields used in combination for fields other than the OCLC number. Kristin Martin’s document on this work was commended.
There was lengthy discussion about various fields/subfields to use for the “exact match”, “really close match” and “good enough” categories. The team reached consensus on the first two categories, but decided more work was needed for the “good enough” category. The discussion will resume in the next ICAT meeting, after Casey posts the summary of decisions thus far, and Cynthia works on a draft for the 1xx and 24x fields for “good enough” matches.
There was discussionon how ICAT should respond to the MARBI official new policy to abandon the use of the 440 field for series statements, in favor of 490/830 fields, and about the local implementations of this policy.
Comments included the following:
The 440 can be obsolete but can stay in the catalog records. I-Share databases will continue to index and display the 440 as well as the 490/830 fields that are already in bib records.
over 2 million 440s exist in the CARLI Universal catalog, so a cleanup of all existing records is not very practical. It’s important for ICAT to tell library staffnot to panic and think they are required to do retrospective cleanup on this field. But ICAT does need to encourage I-Share libraries to start adopting the new practice in original and copy cataloging for newly added materials.
The new policy about the 440 field is already being implemented in the (SIUC) library where Daren works. She will write a draft statement about the 440 policy and send it to the ICAT list for review.
In the New Business part of the agenda, Joan asked about the recently announced implementation of Google Books in the WebVoyage OPACs. Casey replied that a CARLI tech staff member figured out how to make it work in Voyager 6.5.3, so that the implementation didn’t have to wait until the next version of Voyager, as we had previously thought. However, it was noted that the new feature was pulled out shortly after initial implementation due to technical problems. CARLI staff will continue to test this new functionality and hope to be able to re-introduce it sometime in the near future.
Respectfully submitted by Gayle Porter
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