Meeting #19
July 28, 2008, CARLI Office

Members present: Susan Braxton (University of Illinois Urbana-Champaign), Daren Callahan (Southern Illinois University Carbondale), Priscilla Matthews (Illinois State University, by phone), Gayle Porter (Chicago State University), Cynthia Romanowski (Triton College, by phone), Mary Rose (Southern Illinois University Edwardsville), Joan Schuitema (University of Illinois Chicago), Cason Snow (Northern Illinois University), Pamela Thomas (Illinois Central College)

IUG Liaison: linois Springfield

CARLI Staff attending: Casey Sutherland, Jessica Gibson (by phone)

Guests: Susan Singleton (CARLI Executive Director)

Decisions

• Cason Snow was elected chair of the committee with Joan Schuitema agreeing to serve as backup in the event Cason moves out of state.
  
• Minute taking duties will rotate through the roster in alphabetical order with the chair exempt.
  
• Cynthia volunteered to accept the one-year term on ICAT, resulting from a mid-term vacancy on the team.  Priscilla, Pam, and Mary will serve three-year terms.
  
• ICAT will hold a spring forum mid-state (preferred location UI Springfield, second choice either Illinois State University or UI Champaign) with a preferred date of May 6 (alternate dates of May 5, 12 or 13). 
  
• IACQ will be invited to cosponsor the spring forum.
  
• ICAT will meet on the first Thursday of each month at 1:30pm starting with September 4 (there will be no August meeting). 
  
• Meeting was adjourned at 2pm.

Announcements

• Susan Singleton shared the beta URLfor VU Find for I-Share libraries, and encouraged team members to explore it.  The beta site searches the I-Share union catalog. I-Share Libraries may send a ticket to support@carli.illinois.edu to turn on their local VU Find implementation.  The Beta site is open to the public, so it is OK to share the URL with patrons.  http://vufind-beta.carli.illinois.edu/vf
  
• announced that CARLI is moving to a more distributed server architecture, which will offer greater protection against failure and greater ease in diagnosing problems.  Oracle, Apache and Voyager clients will all run on different servers in the near future.
  
• announced that a new Reports/disaster recovery server will be implemented soon, with a goal of having the data updated as often as every 15 minutes. This should allow greater flexibility in using Strawn utilities, as well as improved reporting capabilities.  ICAT will have an opportunity to recommend new Strawn utility workflows for the new update frequency.
  
• Both CARLI and IUG urge all teams/committees to plan early, set dates early, so they will be on the calendar ASAP.
  
• CARLI has made a toll free number available for conference calls to reduce the financial burden on team members' home institutions.
  
• The charge of the I-Share Users’ Group is currently under discussion within that group.  Revision of the IUG charge is intended to recast activities of I-Share teams as function-based rather than system-based.
  
• Currently there are two community college vacancies on IUG.
  
• IUG is convening a statistics task force to evaluate I-Share statistics and consider development of new reports that may be useful in library assessment.  Cathy Salika will be the CARLI staff liaison to this task force.
  
• IUG is planning a copyright workshop for spring focusing on print and media reserves, and a liaisons forum is also under discussion.
  
• IUG encourages teams to combine forums when possible to reduce the total number of events.  A team limit of one forum per year is under discussion.
  
• Possible upcoming Voyager upgrades include 6.5.4 (which offers Google Books search and bug fixes) over the winter break and 7 (which offers big changes in functionality) next summer.  No dates are set, and it is uncertain whether the 6.5.4 upgrade will be done.

Tasks assigned

• Priscilla, as the ICAT rep on the ACQCAT joint program’s PR group will ask IACQ to ask R2 for more detail on the content of their seminar and the learning outcomes, so that ICAT can assist with marketing the event appropriately.
  
• Casey will report back from the ELUNA conference on rumors Ex Libris’ plans to continue supporting/developing Voyager through version 10.
  
• ICAT will invite IACQ to partner with us for our spring forum in May, possibly following up on topics introduced during the joint fall program.
  
• Everyone is assigned to suggest ideas for ICAT projects/activities for the coming year to the group in advance of the September 4 meeting.

Meeting dates for the coming year

[Editor’s note: these dates were changed during the September 4 meeting]

September 4, 2008 1:30 pm conference call
October 2, 2008 1:30pm
November 6, 2008 1:30pm
December 4, 2008 1:30pm
January 1, 2009 1:30pm
February 5, 2009 1:30pm
March 5, 2009 1:30pm
April 2, 2009 1:30pm
May 7, 2009 1:30pm
June 4, 2009 1:30pm

Other dates
IACQ-ICAT fall program: September 10, Hilton Garden Inn, Champaign, IL

Discussion

It was suggested that we should market the fall event to library deans/directors.

Spring forum topics discussed included follow up on workflow program and Voyager 7 upgrade, both of which would have significant overlap with IACQ and would be appropriate for a joint program.

Discussed options for recording the spring forum so that those unable to attend could view presentations via the web.  Video conferencing was rejected as an idea as those with experience reported unreliability of live telecomm.  However, it seems doable to web-record the event for later viewing.  No specific tasks were assigned relative to this but there was general consensus that we should pursue this for future ICAT programs.

Voyager 7 upgrade and changes in report server frequency will require re-examination and update of ICAT documentation.

Respectfully submitted by Susan Braxton, UIU

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