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I-Share Cataloging and Authority Control Team Minutes
Meeting #14
3 Dec 2007, 1:30PM CST
Conference Call
Members attending: Susan Braxton (UIU; chair), Daren Callahan (SIC), Priscilla Matthews (ISU), Gayle Porter (CSU), Joan Schuitema (UIC), Marek Sroka (UIU)
IUG Liaison: Stephen J. Smith (UIS)
Members absent: Diane Lisle (NPU), Cason Snow (NIU), Pamela Thomas (ICC)
CARLI Staff attending: Jessica Gibson, Cathy Salika
Decisions:
Meeting adjourned at 3:10 PM.
Announcements:
An IUG Forum for I-Share Liaisons will be held on March 18, 2008 at IWU.
Stephen Smith gave the IUG report. Minutes from the November 2007 IUG meeting are available from http://www.carli.illinois.edu/comms/iug/iug-mins/iug-mins071130.html
Discussion:
Forums:
Dates for spring 2008 forum and possible meeting locations; holding breakout sessions during the Forum, which will require separate rooms.
Four Fall Forum participants requested authority control education at future forums. Fall Forum participants also requested hands-on training sessions using Gary Strawn’s tools; training sessions were discussed.
Possible topics for Spring Forum: Introduction to FRBR; RDA update; Joan discussed what will new front-end catalogs be like for cataloging work, how the new catalogs will affect patrons and how data will be displayed. Joan plans to work on the OCLC Worldcat Local project at UIC; she might be able to present information on it later.
Goal to have Spring Forum agenda set in February 2008; plan to discuss Spring Forum agenda (with list of possible topics and presenters) at the next ICAT meeting in January 2008; CARLI does pay for presenters’ travel but not honorariums; prefer to have local (in-state) presenters.
Possible topics for breakout sessions at Spring Forum:
Workflow issues, which would be appropriate during a reorganization period. The topic needs to be practical and address what you accomplished and why you made the decisions you did.
Finding ways to make hidden collections available, especially regarding special collections. Priscilla said she would be doing this with her original catalogers; question of who is cataloging manuscripts.
What to consider and ways to evaluate how to begin cataloging work when people use different standards and resources such as metadata schemas and other non-AACR2 standards.
Using SFX as source of copy cataloging; pros and cons of cataloging decisions.
Series tracing and its impact on patrons; series retrieval in online catalogs.
Increasing membership in national programs such as the Program for Cooperative Cataloging (PCC).
Coordinating a CARLI-NACO funnel; an I-Share library is considering offering to be a host for such a project, as the staff are trained in names and series headings; the funnel project would require more authority training which is structured and helps build a sense of order; question if such training would overlap the job of IOUG; the latter tends to focus more on tagging than on authority control and cataloging.
What does or doesn’t go in catalogs; AquaBrowser can search over the top of catalogs and people can find catalog records for ejournals using Google, so why put data into catalogs?
Consortial Tag table Update:
A colleague of Susan’s at UIU has installed the tag tables for testing. Jessica encouraged other ICAT members to install and test the tag tables before they are released to all I-Share libraries for the Voyager upgrade in January.
Digital Collections Users Group (DCUG) Metadata Document:
People need guidance in choosing metadata standards [appropriate] for collection type; need to use standards that work for the collection; need an English language statement about the term; need for other MARC area to put 4XX in, as it has so much related to it already
There were other comments about various aspects of using Dublin Core; its fields, and how it compares to other standards such as VRA; along with limits of CONTENTdm. Various comments about the Source field, its purpose, when it’s applicable and not; its similarity to the Relation field; there used to be sources of information about ISBNs, LCCN, etc.; purpose of the ISBN field. Question: Does CARLI require a content designation?
Tasks assigned:
Susan will summarize the Team’s suggestions for spring 2008 Forum dates and locations and pass them on to the CARLI Office.
Jessica requested committee members (or others) to install the new tag tables temporarily at their libraries and test them against real data by 12.18.07 and to tell her if we can’t test the tables. The testing process occurs when you try to save records to the database, as it will try to validate the tags, indicators, and subfields.
Susan will summarize the Team’s comments on the DCUG metadata document and send them to the list before sending them back to DCUG.
Next Meeting:
17 JAN 2008 1:30 PM CST, conference call
Respectfully submitted by Gayle Porter
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