August 17, 2007

Present: Cindy Fuller (MIL), JoAnn Hounshell (IIT), Anne Hudson (CARLI), Jen Masciadrelli (CARLI); Carlos Melian (NEI), Sharon Nelson (NIU), Tammy Schnell (LLC), Ted Schwitzner (ISU), Michelle Toohey (SIE), Rachel Wightman (NPU).

Guests: Kris Hammerstrand and Susan Singleton (CARLI)

Absent: Christophe Andersen (COL), Todd Spires (BRA)

1. Minutes from July 20th meeting were approved.
2. The team welcomed guests Susan Singleton, CARLI Executive Director, and Kris Hammerstrand, CARLI User Services Director, to the meeting.
3. Susan Singleton’s purpose in attending this initial meeting of the academic year was to make the team aware of the CARLI Board’s and other activities.
   
   1. Board strategic planning: A draft strategic plan has been completed based on surveys and focus groups of CARL members. The plan incorporates the following ideas:
      i.CARLI Board and staff will take on stronger, more active, and more collaborative leadership roles in the consortium
      ii.CARLI will become less risk-averse, and more flexible in tackling new activities
   2. OPAC front-ends
      i.CARLI is considering a RFP process with the goal of obtaining discounted pricing from multiple front-end vendors.
      ii.CARLI staff are exploring open-source front-end options to make available to member libraries.
      iii.WorldCat Local is an option worth exploring
      iv.Susan suggested that our team should think and talk about what a next generation acquisitions system should look like.
   3. Budget
      i.No significant changes in funding
      ii.CARLI will no longer be able to totally underwrite the costs of new services/programs, so libraries will need to be willing to pay for them. CARLI will also need to think carefully about specifying the level of support it can provide to libraries for any new products/services.
   4. Voyager: CARLI will continue to implement upgrades to the Voyager system
4. ERMS Discussion of Webinar sessions
   
   1. 17-18 registered for each of the Serials Solutions sessions; 20 for the Ex Libris session
   2. Follow-up input needed. A survey was discussed but due to the time needed to put that in place, the Team decided to have a special follow-up open conference call. The call will be August 30 and will be not only for those who did not attend the Webinars, but also for attendees of the Webinars. The purpose of the special phone call will be to hear what CARLI members intentions are regarding ERMs and what they expect out of them. The Team also wants to hear from webinar attendees about what they thought of the two ERMS webinars and to see if there were unmet expectations.
   3. The Team agreed that when a library implements an ERMS, it has several effects:
      i.Workflows can change significantly
      ii.Much manual input is needed before using the ERMS
      iii.It provides opportunities for data cleanup
      iv.It leads to a review of current licenses, as the library loads the license and license info into the ERMS.
   4. Susan cannot say at this point to what degree CARLI could support a consortial ERMS implementation. The group discussed various models: license and/or hardware purchase; pilot libraries as first implementers; development of an “expert” group to provide support to post-pilot implementers. This is, at this point, only a talking stage; there is no RFP for ERMS products in the works now.
5. CARLI Report – Jen Masciadrelli
   
   1. Voyager timeout fix was successfully implemented
   2. UC rebuild is complete
   3. Reminder of the symposium on the future of the ILS, in September
   4. Jen has moved to New York and is telecommuting
6. IUG Report – Carlos Melian
   
   1. IUG added 5 new members to fill vacancies
   2. Carlos will be IUG chair next year
   3. There is a move to standardizing UB loan periods within I-Share & the I-Share Resource Sharing Team has been asked to help consider that possibility
   4. I-Share has passed the 25 million bib records mark; among libraries there are 9 million titles (deduplicated)
   5. The mentoring program is moving forward, and IUG is considering how it can help facilitate that program
   6. IUG has been discussing with Margaret Chambers (CARLI Assistant Director of Communications) how best to accomplish communications amongst I-Share teams
   7. A new forum evaluation form has been created and will be sent to all I-Share teams
   8. Analyzer product testing is going slowly
7. Recording options for open conference calls
   
   1. Transcript option will prove too expensive, as it involves a per minute charge as well as a cost for the CD of the call
   2. The best alternative is for us to take synopsis notes and post them on the web or a wiki
   3. Jen said that a CARLI is about to start a wiki, so we could post conference call notes there & other CARLI members can post comments to it
8. Open conference call, September 19th.
   
   1. Topic will be Acquisitions/Serials Reports to use as fodder for a November forum
   2. Reports to generate discussion at call:
      i.Tammy’s Pre-FPC report: Tammy will provide a write-up of her expectations & how report helped her since she won’t be able to attend the call
      ii.Ted will discuss his continuations report
      iii.Sharon – a report like John Whisler’s for cataloging
   3. We will share SQL page & Anne’s document, and will invite callers to share reports for shared SQL page
9. November meeting date: rescheduled for November 15th as a conference call only, 11am – 2pm, (though probably will not require the whole time slot)
10. Forum Preparation
    
    1. Aiming for a November 29th forum at ISU: Jen will check on availability
    2. Topics discussion:
       i.Regular reports and “Find” function within Voyager
       ii.Problems list and how libraries are using it
       iii.Cancellation best practices with demos
       iv.Acq Reports Hack Fest as a breakout with attendees helping each other hack out reports
    3. At next months meeting, team will flesh out time frames, speakers, etc., and fall back options for hack-fest
11. Miscellaneous & Other:
    
    1. JoAnn will need to exchange minute-taking duties in October and will send a note to the Team’s email list
    2. Jen will be at September meeting in person
    3. Tammy will not be at September meeting
    4. Anne’s WRO doc—Jen will share with User Services Group for comments then post to CARLI web site as PDF
    5. Anne distributed copies of the Verde vendor presentation screens

Respectfully submitted,
Cindy Fuller

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