I-Share Acquisitions/Serials Team Minutes

April 20, 2007 (conference call)

Present: Cindy Fuller, MIL; JoAnn Hounshell, IIT Kent; Ann Riley, SIE; Todd Spires, BRA; Rachel Wightman, NPU; Jen Masciadrelli, CARLI; Carlos Melian, NEI, IUG Board Liaison

Absent: Ete Olson, NIU ; Tammy Schnell, LLC; Ted Schwitzner, ISU; Anne Hudson, CARLI; Wendy Shelburne, UIU.

Approve minutes: Minutes from the March 16th, 2007, meeting were approved as amended.
IUG update, Carlos:
1. The Resource Sharing forum was held April 18 at Kankakee Community College. The mentor/mentee program worked well with only 2 extra mentors. The forum also had a conference call option for the forum and posted forum handouts prior to the forum so that callers could participate more fully. CARLI will explore offering this option more frequently in the future.
2. The Instruction Team’s new OPAC tutorials are finished. The team will be hosting a forum on November 7th, 2007 at Heartland Community College. The team is drafting a survey to determine the instruction needs of the CARLI membership.
3. The OPAC Team is in the process of adding links to the new tutorials that have been completed by the Instruction Team. The OPAC Team is developing a statement of need for an OPAC spell checker..
4. New food and travel guidelines for forum and forum presenters are being written and will be in effect soon.
5. Although some teams have had recent resignations and thus vacancies that will occur before July, IUG has decided to fill all vacancies for the I-Share teams for the next term beginning in July.
CARLI update, Jen:
1. Oracle databases were split this past weekend, and most libraries have experienced no problems with the switch.
2. Spring database selection period is now open and runs through April 30th.
3. An RFP for statewide delivery service has been announced and a vendor bid meeting has been held.
4. The deadline for the Regional Instruction Literacy Immersion course has been extended to April 30th.
5. New library implementation is going well.
6. An SFX forum is in the planning stages.
7. The Fiscal Period Close conference calls have been announced for May 15th and May 23rd.
8. The Syndectics Solutions links have now been added to the I-Share OPAC.
9. Multiple libraries have implemented the New Books list feature.
10. In response to a question, Jen said that there will not be a Voyager upgrade this summer.
Publication Pattern Information for Libraries
Jen reported that there will soon be a Serials section on the CARLI acq/ser documentation web page at http://www.carli.illinois.edu/mem-prod/I-Share/acq.html. Under that section, she will place the Quick Guide to creating publication patterns, as well as the large spreadsheet with shows serials titles and the pre-existing patterns being used for those titles. The spreadsheet also includes the number of libraries using each pattern for each title.
The group decided that for complex publication patterns (CPP), a web page will list those titles for which complex patterns have been created, and link to Voyager screen shots that can show how to create the pattern. With this in mind, the Acq/Ser Team will send a note to the seracq-ig list, requesting permission from libraries to use their CPP titles for the web screen shots. After permission is received, Jen will re-create each CPP in a training database in order to get the 1st and last screenshots to post to the web site. Cindy will draft a permission request note, and forward to the group for revisions. The CPP page will also include the how-to documents created by Tammy & Ted for last month’s open conference call about CPP. Jen will work with the CARLI webmaster to create the web pages.
Other
Carlos is interested in seeing if there is interest in revamping the forum evaluation forms. He plans on bringing up this topic at the next IUG meeting. General discussion brought up various ideas: assessing only 1-2 fora per year instead of all; not assessing individual sections/presentations; only ask for future topic ideas and presentation/panelist volunteers; allow for more open-ended responses. Carlos asked that group members send any other ideas to him via email.