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I- Share Acquisitions & Serials Team Minutes
December 16, 2009
Conference call
Members Present: Christophe Anderson (COL; Co-chair), Randy Kuehn (IWU; Co-chair), Anne Hudson (CARLI), Jen Masciadrelli (CARLI), Missy Laytham (NPU), Lynnette Fields (SIE), Kati Donaghy (ERK), Barbara Brandt (ISU), Sara Blaszczak (UIC), Karen Whisler (EIU, IUG Liaison), Sharon Nelson (NIU).
Members Absent: Azungwe Kwembe (CSU)
Meeting started at 11:07.
November 18 minutes approved unanimously.
- CARLI report by Jen
- There will be a soft rollout of the WebVoyáge Version 7 interface the week of December 21. The “classic” version (Version 6) will continue to be available, as well as VuFind.
- The upgrade to CONTENTdm Version 5 began on December 15. The new version should be up and running on January 4, 2010. There will also be a change to the front page of CARLI Digital Collections. Some webinar training sessions are scheduled.
- A new version of the CARLI reports.mdb file is now available. It contains Ex Libris prepackaged queries/reports, all shared SQL as of December 1, 2009, and many statistical queries provided by CARLI. The Reports file can be downloaded from the Shared SQL page.
- U of I has a new phone conference system. All conference calls will require meeting IDs and meeting passwords. Jen will send the Team this information prior to the January conference call meeting.
- IUG report by Karen:
- IUG met on November 20 in Chicago. The next meeting, January 8, will be a conference call.
- Discussion at the November meeting included more on the Springer e-book package purchased by CARLI. The ICAT fall forum webinars were well received. The OPAC and Resource Sharing teams have met.
- The Liaisons forum will be held June 10. Karen asked for topics and agenda items. They are considering a panel discussion on current systems and what we want in a new system (vendor vs. open source).
- Randy asked about further development of VuFind. Jen stated that there will probably not be much more development of VuFind. CARLI is still doing a little tweaking. CARLI is also working with the eXtensible catalog (XC) project.
- Old business:
- Forum: We had a discussion on speakers and possible topics for the March 17 forum. Currently we have: Jon Gorman and Lisa O’Leary from UIC speaking on the programming side of making Voyager talk to their Banner system; Randy,Anne Robbins and Barbara Henigman (UIUC Law Library) speaking on EDI; Sara speaking on extracting information from Voyager for an ERMS system, specifically how Voyager reports get uploaded to an ERMS and how to use the data. Anne would like discrete topics so that people don’t think automated reports are mandatory. Jen suggested one big panel. The speakers are all talking about different aspects of getting data in and out of Voyager. Christophe stated that it would be nice to have someone from a small library.
It was mentioned that a CARLI representative should be on the panel. Anne was suggested and accepted.
Jen has not heard yet if it will be OK for the panelists to use their own computers.
She will send out a “save the date” announcement after the first of the year, and it will also be in a CARLI newsletter. Becky will take care of lunch, and Jen will start working on the description so work can begin on the registration page.
- Wiki discussion:
The group discussed Randy’s mock-up. Sharon suggested organizing it for new acquisitions staff. She suggested a brief description under each category, and more things on the front page. Jen suggested a link to forum materials under the category the forum materials fit under. She would like CARLI documentation and forum documents all in the same place, but also a separate link to forum documents as a group.
Missy would like something that explains when to contact the CARLI office versus contacting someone in your own library. Sharon volunteered to draft something for the next meeting that would make the wiki useful for new acquisitions staff. It would include a brief introduction and then refer them to the rest of the wiki.
Randy asked the group to start thinking about brief descriptions for the categories.
Anne would like a more hierarchical structure, and an organization based on actions (e.g., Ordering – serials, monographs; Receiving – serials, monographs; Paying for materials – serials, monographs, etc.) with direct links to CARLI documentation. The group agreed this would be a useful organization for a new employee. Anne will work on this type of organization for the next meeting.
Randy will have a new mock-up for the next meeting.
The next meeting will be January 27 at 11:00 as a conference call.
Meeting adjourned at 12:05.
Respectfully Submitted, Lynnette Fields.
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