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I-Share Acquisitions & Serials Team Minutes
November 11, 2008
Members Present: Christophe Andersen (COL), Sharon Nelson (NIU), Tammy Schnell (LCC), Ted Schwitzner (ISU), Azungwe Kwembe (CSU), Anne Hudson (CARLI), Jen Masciadrelli (CARLI)
Members Absent: Kim Fournier (WRH), JoAnn Hounshell (IIT), Randy Kuehn (IWU), Karen Whisler (EIU)
- Old Business:
- Went over Christophe’s analysis of comments section from the Spring Survey. Decided that the list of “things that Voyager can do that you didn’t know it could” would be more appropriate as a FAQ section on the wiki or website instead of the quarterly conference call. Also decided Anne’s review of WRO’s would fit into this FAQ. Anne will take a stab at writing the FAQ.
- Cancelled December open conference call.
- Discussed the use of Wimba to create an online tutorial for setting up and using EDI. Decided this should wait until Voyager 7.0 is implemented.
- Approved content of October minutes.
- CARLI Report - Jen
- Field testing of Voyager 7.0 is about to start with rollout planned for Summer 2009.
- There will be a licensing workshop on 11/17/2008 in Champaign.
- Responses have been received for the ERMS RFP.
- Went over CARLI committee guidelines document. There is a need to provide a longer lead-time with regard to event planning by committees.
- The spring ICAT/IACQ joint forum has been moved to 4/30/2009 at UIS.
- IUG Report – Sharon (with notes from Karen):
- IUG met on 10/31/2008.
- IUG will contact IACQ in November to discuss our charge
- Sharon reported on the Chairs meeting:
- Chairs should monitor minutes of related groups.
- Annual reports will be due in May.
- Chairs for upcoming years should be determined at the end of the current year to provide greater continuity.
- Groups should begin thinking beyond a 1 year time frame.
- Old Business (continued):
- Discussed the revisions to our charge. Decided that the content of our charge is just fine with the addition of the “mission” statement. We are ready for our conference call with IUG during their December meeting.
- Mini-Forums
- Dates:
- North: 2/3/2009 at Illini Center in Chicago
- Central: 3/19/2009 or 3/20/2009 at Illinois Wesleyan. Jen will contact Randy for all contact info regarding meeting spaces.
- South: Late February at SIC(?)
- We’ll invite ICAT to part of our December meeting.
- Mini-forum ideas:
- Discussed format for the forum. Decided to structure the first part by departments with the last part of the day structured by library size.
- Possible topic ideas include “What is your environment (biggest challenges, biggest change agent, etc.)”, “Where would you start and what are you looking for? (wasted time, money, gaps, archaic practices, etc.)”, “Are you a hub and what are you going to do about it?”, “Change management”, and “What will you do with more time?”.
- New Business:
- Voyager 7.0 post-upgrade checklist:
- Jen will try to get the OPAC checklist for us.
- Discussed possible security setting issues libraries will encounter.
- Decided to come up with lists of standard things we do in our workflows.
- Sharon and Azungwe will document serials processes.
- Christophe will review firm order processes.
- Ted will review ledgers and funds.
- Tammy will tackle complex patterns. List the patterns available on the wiki, but add a note that people need to contact CARLI support via e-mail to obtain the actual patterns and instructions for how to create them.
- Next meeting will be 12/8/2008 in Champaign.
Submitted by: Christophe Andersen
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