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I-Share Acquisitions & Serials Team Minutes
February 13, 2009
Members Present: Sharon Nelson (NIU- chair), Christophe Anderson (COL), JoAnn Hounshell (IIT - by phone), Anne Hudson (CARLI), Randy Kuehn (IWU), Azungwe Kwembe (CSU), Jen Masciadrelli (CARLI - by phone), Tammy Schnell (LLC), Ted Schwitzner (ISU - recording), Karen Whisler (EIU - IUG Liaison).
The meeting commenced at 11:00 a.m. in the Conference Room at CARLI Headquarters.
- The Minutes for January 9, 2009, were approved as reviewed and amended through email.
- IUG Report (Karen Whisler reporting): The I-Share Users Group will shortly be calling for volunteers to serve as ongoing OPAC usability testers when new changes are introduced to WebVoyáge and/or VuFind. Whisler responded to Sharon Nelson’s inquiry about ongoing discussions regarding the future of integrated library systems, stating that the IUG is looking to facilitate wide-ranging discussions. Ted Schwitzner shared news reported at the recent OCLC Members Council meeting, particularly on upcoming changes to WorldCat.org and WorldCat Local.
- CARLI Report (Jen Masciadrelli reporting): The team overseeing the consortial RFP for an electronic resource management system were planning to meet in the next week to move toward a decision on submitted proposals. The I-Share catalog has a new welcome page that includes a choice between the “classic” I-Share and the VuFind interface. The I-Share instruction Team has announced a forum on the use of social technology, and the team is planning a workshop on the development of online tutorials and scripts. The CARLI Public Services Working Group is putting together a series of "bus tours" for public services people to visit other libraries.
- Old Business—Voyager Acq/Ser FAQs: The FAQs as discussed and revised in January and via email have been posted, and are linked both from the CARLI Wiki and the CARLI Web Site under Acquisitions Serials Documentation. We need to craft an announcement to inform the membership about the FAQ’s availability and periodically remind people about it. Jen Masciadrelli volunteered to create an announcement and also to talk to Margaret Chambers about including it in the next CARLI Newsletter.
- New Business—Team Resignation: Sharon Nelson reported that Kim Fournier has resigned from the I-Share Acq-Ser Team. Fournier had begun a three-year term this year. Nelson, in consultation with IUG suggested that the team leave the seat open and fill it with other seats in the next year’s appointment cycle. Team members agreed with that recommendation.
- New Business—H-AcqFest: Anne Hudson described the concept for the H-AcqFest as being for solving reporting issues on anything acquisitions. The workshop would be for moderately-experienced to advanced Access report writers to work in a collaborative environment on queries and reports. The team discussed additional parameters for the session and ways to describe the session to potential attendees. The group agreed that the session should have a maximum of 15 attendees for manageability, and that attendees bring their own laptops with ODBC already loaded. Announcements on the session should emphasize that the emphasis for the workshop is on the “work”, that instead of hearing presentations, attendees would have the opportunity to tweak shared SQL for local uses or to work out problems where people regularly get stuck. All agreed that it would be great if attendees could develop a report that could have applications to multiple libraries.
- Old Business—Mini-Forums: Those that were at the February Mini-Forum in Chicago discussed what was learned. The first suggestion was to break larger groups into smaller sets. This may not be an issue for the session at Greenville, which had 9 registered as of the meeting time. The other strategy discussed was on discussion management. March Mini-Forum conveners were advised to hold on to talking points strongly and emphasize sharing information towards solutions to problems and influencing change.
- New Business—Scheduling of March Open Conference Call: Team members agreed that with the two Mini-Forums in March, an open call is not necessary. Masciadrelli will have the event removed from the CARLI calendar.
- New Business—Scheduling of May IACQ Meeting: Nelson noted that the May 8 meeting coincides with the ELUNA conference. Team members agreed to move the meeting that month to May 15.
- New Business—IACQ Contributed Topics for April 30 ICAT Forum: ICAT allocated a breakout session slot for IACQ topics. An idea has been to try out a “cocktail hour” (non-alcoholic of course), where attendees would have the opportunity for informal open networking and sharing on problems and solutions. The group decided to fill out the session with topic tables. Topics proposed included: future ILS Acq-Ser wishlist, workflows, ERMS, Fiscal Period Close before vs. after upgrade, and an open topic area. Tammy Schnell volunteered to do decorations.
- Old Business—Voyager Testing Scripts: Script work is still in progress for all contributors. Hudson and Nelson suggested that the March meeting be devoted to developing the scripts in person as a group. Schwitzner offered to contribute the ISU training database for team members to walk through and debug scripts. Members should post their work so far to GoogleDocs; Nelson will set up a work area. The March meeting will be run from 11:00 to 3:00 and members should bring their laptops.
Meeting concluded at 2:00 p.m.
Respectfully submitted,
Ted Schwitzner
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