July 14, 2008

Members calling in: Wendy Shelburne (University of Illinois Urbana-Champaign), Sarah Wessel (Illinois Wesleyan University), Jeanette Pierce (Loyola University), Chris Sweet (Heartland Community College), Laurie Sauer (Knox College), Linda Carlisle (Southern Illinois University-Edwardsville), Cindy Clennon (CARLI), David Hamilton (CARLI)

1.    Announcements

• Welcome to new group member Linda Carlisle from SIU - Edwardsville.
• One-time purchase program update:
  o    $114,540 has been contributed for the 4 new products so far (45% of the target amount); we have 24/25 participants.
  o    Sage deep back file: we are up to 80% in participation level.
  o    We are at 62% overall cost recovery for the first 2 years of the program.

2.    Review of new and current proposals:

New:
There are no new proposals this month.

Current:

• The Palgrave Dictionary of Economics product was declined because of lack of broad appeal to our members.
• Cindy is talking to the people at Nature about some of their products.
• Ovid representatives visited Cindy last week; they are once again interested in working with CARLI. They may be able to offer APA products and some sole-source things on the database brokering program.
• Thomson people (Web of Science, BIOSIS) also talked with Cindy. They may respond to the next RFP.

3.   Old business

Continuing proposals:

• Offers for Slavery, Abolition and Social Justice, 1490-2007 and Everyday Life and Women in America, c.1800-1920 from Adam Mathew are forthcoming to the membership.
• Gale is happy with the $176,000 worth of sales from the GVRL offer.  We expect Gale to continue to work with CARLI in offering discounts on products to the CARLI membership.
• Vault Career Library: Wendy looked at the product and thinks the interface is difficult. She will get back to us with more information about how it’s being used at U of I. Jeannette said Loyola went with another product (WetFeet) that they felt was a better fit for their programs. Linda said SIUE may have it via another department. Chris said they have another product that is a lot less expensive (Career Cruising).  There was some discussion on what we should do with this type of product? Should we ask the membership about it on the interest survey? (See under New Business for more about this.)
• No reply yet from Oxford about a subscription model for the Scholarship Online product. Cindy will contact them again.
• SimplyMap – We will set up a trial for this directed at the membership, and will ask for feedback from the membership at the end of the trial. The Group reaised questions about what the competing products might be, including no-cost products like federal government sources. The question of surveying the membership about this was raised here too (see under New Business).

Licensing conference–Cindy has not heard back from Trisha Davis about the agenda for the program. We can’t promote it yet because we don’t have the curriculum. We should have this by the end of August or the beginning of September.

Ebooks Symposium–Jeannette reported on the conferencing progress.

• The date will be at the end of February and it will be held somewhere in Champaign.
• They have sketched out a  tentative plan for the day:
  meet vendors
  morning keynote –Wendy’s survey plus the Springer rep.
  Lunch
  Panels:  1. Tech services issues 2. marketing and outreach
  More with the vendors
• Jeannette asked for feedback from this group about the idea of having the ERWG join the vendors the morning after the conference and have a “vendor line up” – learning more about their pricing models, content, etc. Those present agreed this would be a good idea. Specific vendors mentioned for this session were Blackwell, Ebrary, My ILibrary, Oxford. Wendy asked if there is something CARLI can present to the vendors about what we want. Cindy suggested we should use the conference to gather information about what specifically we are looking for in regard to content and functionality.  We discussed surveying the membership to gather some of this information (see under New Business).

Aluka–The offer is for a 5% discount to CARLI members if CARLI provides information to its members about Aluka from time to time, which is similar to the Portico agreement that CARLI already has in place. We can’t see any risk in doing this. The ERWG thinks we should accept this agreement. Cindy talked about the necessity of having space on the CARLI web site for putting out information of this kind.

4.    New Business

• There were a couple of name corrections in the ERWG Annual Report.
• It was suggested we form a subcommittee to work on the issue of surveying the membership about e-books. Jeannette and Linda volunteered to be on the subcommittee with Cindy.  Discussion about the survey broadened to expanding the survey as a sort of needs assessment for libraries, focusing on the big picture rather than on specific electronic products. Wendy suggested we use the results to focus our strategic thinking about electronic resources. Cindy charged each of us with creating our own local needs assessment with our libraries. We will all report back to David and Cindy before August 4th and then discuss how to proceed with surveying the membership.

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