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E-Resources Working Group Meeting Minutes
Conference Call
December 11, 2006
Members calling in: Kim Armstrong (University of Illinois at Springfield), Dawn Lynn (Loyola University), Raeann Dossett (Parkland College), Jeff Matlak (Western Illinois University), Laurie Sauer (Knox College), Kathryn Miller (National Louis University), Wendy Shelburne (University of Illinois at Urbana-Champaign)
Staff calling in: Tom Dorst, David Hamilton,
Members absent: Elizabeth Clarage
Discussions:
- Fall Brokering Final Statistics –
- 63 unique schools for 227 databases from 9 vendors
- CARLI Website Development –
- Resources – status report -
- Chronicle of Higher Ed – IP addresses of only those libraries that have returned their membership agreements have been sent to vendor for January 1, 2007 access; final contract should be received today in CARLI business office; free for member libraries through June 30, 2007;
- Send out announcement that all libraries are “live” on January 1, 2007 or earlier, if appropriate.
- Harpweek – agreed to price; it was an amendment to existing contract so it had to be posted on the State procurement website; no action necessary if your library is already accessing Harpweek
- Springer – anticipate being ready by January 2007; final contract language is now at Springer
- Review pending offers –
- Wiley – in process of getting text to use to announce Wiley savings that is already available; this is a pass-thru product for CARLI;
- Refworks – had an in-person meeting with Refworks; they are not seeing the benefit of a single license with CARLI; however, they believe they have an Illinois group waiting for a group deal; they are proposing to increase current discounts by 5% and extend this years pricing through June 30, 2007 including the enhanced discounts, if specified participation targets are met.
- Will they include upgrades to RefShare?
- Brokering RFP –
- Process – began in ILCSO with core list of A&I databases the prices were somewhat fixed; vendor allowed to re-price depending on group; IDAL sent out RFP when the Ovid contract came up for renewal; the RFP was modified to include all IDAL participants, not just the original 44 ILCSO libraries; IDAL qualified a set of 6 vendors and vendors were allowed to propose titles they wished to make available; ended up with program that made 115+ databases available; proposing to separate into 2 parts a) define a list of high-use popular databases and b) vendors provide list of sole source databases they can provide;
- In the Spring, hope to see a different list; need to find more efficiencies and realign the program to serve more essential databases (MathSciNet, Project Muse, etc); need to clean up some legacy databases to get rid of those that do not serve large numbers to allow us to be more aggressive in obtaining larger discounting for other core titles; need to consider value of a consortia negotiating, signing, process of a license and invoices and billing;
- Review of responses – who shall review responses? Should there be a sub-committee? Timeline – responses due mid December, need to review responses right after first of the year;
- Report to the Board of Directors (draft outline attached) –
- Need to have it in by first week of January to get in on Board’s agenda.
- Should make recommendation to get centralized funding for Eresources for larger purchases and backfiles;
- New Business –
- Chicago Manual of Style (to be reviewed in January)
- Encyclopedia of Life Support Systems (to be reviewed in January)
- Bowker RCL
Next conference call:
January 8, 2007 10am to 11:30am
217-265-6999
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